FAQs for Employees & Managers
FAQs for employees address payroll, benefits, retirement, and other general questions UCPath.
In UCPath, the deparment code is a series of letters which identifies a given department (ex: KNBAM).
The Dept ID is numerical digits, which are part of the chart string, identifying the associated department (ex: 37250).
UCPath is the University of California’s single payroll, benefits, human resources, and academic personnel solution for all UC campuses and medical centers. UCPath replaced UC’s 35-year-old payroll personnel system (PPS) and updated HCM, standardizing and streamlining payroll and HR processes system-wide. As of July 2020, UCPath serves all 230,000 employees of the University of California at all ten campuses, five medical centers, UC Office of the President, UC Agriculture and Natural Resources, UC Hastings College of the Law and the Associated Students of UCLA.
Read more about the systemwide UCPath Project.
UCPath Online is the online portal that UC employees use to access to their personal employment information, including paychecks and benefits enrollment.
UCPath Online also allows managers to view some information about their direct reports.
UCPath = UC Payroll, Academic Personnel, Timekeeping & Human Resources
UCPath Online Portal
Pay statements are available on UCPath Online 1-2 days before pay day.
Sick, Vacation, Comp time, and Sabbatical are all reflected in UCPath Online.
Service Months can be found when you click "View Leave Balances" from the dashboard. Service Months refer to your employment service credit (your current instance of employment at UC Berkeley). Your Service Months are used to determine your vacation accrual rate.
If you worked at a different UC location before UCPath was implemented, that service will not be reflected in UCPath (although all service at UC locations will count towards your retirement service credit - contact Retirement Administration Service Center (https://ucnet.universityofcalifornia.edu/contacts/rasc.html) at (800) 888-8267 for information on your retirement service credit).
Managers can view employee contact address, phone number, email address, emergency contact information, and compensation.
Information entered into UCPath Online is instantly recorded in the UCPath system. It takes approximately one to two days to communicate the update with other systems connected to UCPath. UC Berkeley systems that receive data from the UCPath system may take one or two days to reflect the change, and external systems may take longer.
For example, if you add a direct deposit account, it will be saved in UCPath instantly, but you will only begin receiving direct deposit once UCPath has been able to verify the account with your banking institution.
New employees can access UCPath as soon as they have set up their CalNet ID.
Retired staff and employees who leave UC Berkeley after UCPath was implemented (March 2019) will have access to their historical information (paychecks, W-2s, etc.) and will be given access that does not require CalNet authentication. Employees who retired prior to March 2019 can view historical information in At Your Service Online (AYSO).
If you accidentally select a campus other than UC Berkeley from the UCPath Online campus list (see below), you may get stuck on the other campus' login page. To get back to the list of campuses, you will need to clear your browser cookies and reopen your browser.
If you are still unable to login to UCPath, please submit a ServiceNow ticket.
If you believe there is an error in your pay, use your Berkeley Regional Services channel to report the issue right away. The sooner you report an issue, the more quickly it can be resolved.
If you are unsure which service region your unit belongs to, you can Find Your Region here. BAMPFA, Cal Performances, and International House (I-House) employees should contact their local HR team.
BEST, ProS, SHARE, BEARS, ChaMPS Regions
Check that your home address in UCPath Online is correct, and contact the UCPath Center if paper paychecks are not received after 2 business days from the pay date. The UCPath Center may place a stop on the check and reissue where appropriate.
You can view the Payroll Calendar for both biweekly and monthly pay cycles in UCPath Online under Quicklinks > Payroll Calendars & Schedules > Payroll Calendar.
Paychecks are available in UCPath Online for a rolling 18 months.
Yes, you can elect up to three (3) Direct Deposit accounts at different financial institutions. Note that only one change may be made to direct deposit information per 24 hour period.
Student workers should ensure their local address is listed as their home address in UCPath Online, because the home address is where paychecks will be mailed if a student employee is not enrolled in direct deposit. Student employees are highly encouraged to sign up for direct deposit.
If you have multiple jobs with the same earnings code but different pay rates, the earnings code appears on the pay stub with one line per pay rate. For example, if you work three jobs that all pay REG earnings, but each job is a different pay rate, three lines will appear on the pay stub in the earnings section.However, if you work three jobs that all pay REG earnings at the same pay rate, only one line appears in the earnings section with all hours on that one line.
Yes, the benefits deduction holidays are in the Payroll Calendar inside UCPath. You can navigate to it in UCPath Online: Quicklinks > Payroll Calendars & Schedules > Payroll Calendars.
UCPath determines the dependent's relationship to the employee based on the selections entered and populates the relationship description, e.g., Family, Child EE Biological/Adopted, Grandchild EE/SP/DP;EE TxDp.
The abbreviation coverage codes at the end of the relationship description refer to no imputed or imputed income. For example, Family (NA+FC) would mean no-imputed income adult + federal imputed income child. Any dependents you enroll who are NOT your tax-dependents would be subject to imputed income.
Abbreviation Coverage Codes
IC means imputed income child.
IA means imputed income adult.
FA means Federal imputed income adult.
FC means Federal imputed income child.
NA means no imputed income adult.
NC means no imputed income child.
FAQ also listed in UCPath Resource Center
No, only one benefit event can happen at a time per day. If a life event is open, the life event for the current year must be closed before submitting open enrollment elections for next year.
UCPath Online is used for benefits enrollment, usually during the Open Enrollment period each fall, or due to a qualifying life event.
Employees may also call the UCPath Center if they have questions about their benefits or the enrollment process.
Vacation, Sick, and Other Leaves
Yes. You will enter your time and any leave in CalTime, and it will not be reflected in UCPath until after your payroll is processed (biweekly or monthly).
UCPath does not have retirement information. Retirement information and resources can be found in:
Tax Information and Deductions
For each year that you were enrolled to receive your W-2/W-2c electronically, you will be able to view the document in UCPath Online. Navigate to Employee Actions > Income and Taxes > View Online W-2/W-2C.
Please note that W-2s from 2019 and prior years can be found in At Your Service Online (AYSO) if you were enrolled to receive the form electronically.
Visit UCPath and click on Employee Actions > Income and Taxes>Enroll to Receive Online W-2
Verify your current status. If your current status says CONSENT RECEIVED, then you do not have to do anything – you are already enrolled.
If your current status is blank, then you must follow the directions on the screen to sign up.
- Check that your email address is up-to-date.
Once you’ve signed up, all notifications about your W-2/W-2c will be sent to your preferred email address on file in the UCPath system.
Whether in UCPath Online or in AYSO, W-2's are kept online for 3 years.
Unlike the W-2 form, 1095 forms are for your information and records only. Read more about the IRS 1095 Forms.
UC Berkeley employees will receive printed copies via U.S. mail. Online access is not available through UCPath. You may receive an additional 1095-B form directly from your health care provider.
Please note that 1095s from 2019 and prior years can be found in At Your Service Online (AYSO) if you were enrolled to receive your W-2 form electronically.
The UCPath Center (UCPC), is the processing center for the UC system, based in Riverside, CA. It is where payroll, benefits and human resources information is processed for all UC campuses and medical centers.
UCPC staff provide support and are available Monday – Friday from 8 AM to 5 PM (excluding UC holidays). UCPC can be reached by phone 855-982-7284 or by clicking "Ask the UCPath Center" button in the top right hand corner of UCPath.
The UCPath Center provides services to support payroll and benefits processing, such as:
- Executing/managing the payroll compute and employee payment functions
- System wide payroll related benefits interactions (e.g., processing payments for healthcare vendors)
- Tax processing
- Garnishment processing
- Employment/income verification
Yes, the UCPath Center has staff who can assist employees in Spanish and other languages. The UCPath Center also partners with the interpreter service Language Line Solutions, servicing 240+ languages and is available on-demand.
- Go to ucpath.universityofcalifornia.edu
- When you get the window shown below, select the last option "University of California, Former Employees"
- Create an account using your personal credentials
Employees who ended their employment with UC prior to March 2019 can still access their information in At Your Service Online (AYSO).
All employees were issued new ID numbers with UCPath implementation in March 2019. You can find your employee ID in the top left corner of the UCPath dashboard when you log in to UCPath Online.
You can also use the CalNet Account Manager to view ID numbers for other systems. Access the CalNet Account Manager by visiting mycalnet.berkeley.edu and logging in using the link in the top right corner. The CalNet Account Manager home screen will display a "My ID's" field, which will include your UCPath employee ID (main employee ID), your HCM ID (former employee ID), and your Campus Solutions ID (if applicable).
UCPath uses a third party vendor, The Work Number (Equifax) to provide employment verification. Employees log into UCPath, and navigate through Income and Taxes to Verification of Employment request. If you are applying for a loan, an apartment or job, your employment verifier (e.g. bank, leasing agent, or employer) accesses your employment information through The Work Number website. Instructions are detailed in the Verification of Employment page. The UCPath Center is currently preparing a self-generating letter on UCPath Online similar to what’s available in AYSO today.
Employees can access UCPath from any computer, tablet or smartphone, using CalNet authentication and Duo verification. There are also Kiosk Workstations available around campus for employees who do not have their own computer.