Frequently Asked Questions - Lived Name

Managers should contact their Region with any questions.

No, lived name will not be captured for dependents.

Some of the following pages are only visible to employees, some that are visible to location transactions, and some pages that are visible only to UCPath Center may still show legal name.

• UCPath Pages:

  • Job Data

  • Modify a Person

  • Workforce Job Summary

  • General Deduction Entry Update

  • Review Paycheck

  • Review Paycheck Summary

  • CA State - W4

  • Federal Withholding

  • Add Dependent

  • Admin Verification of Employment

  • Search for People (Search/Match)

• Documents:

• W-2, W-4, Paycheck

• Employment Verification Form

• Explanation of Benefits document (not the email but the actual attachment)

• State Agency Prior Service Form

Refer to  List of Updated UCPath Online Pages for more information.

The new Name field will accept some special characters (such as hyphens.) Refer to the list of allowed special characters for details.

(Apologies to the artist formerly known as Prince.)

No, there is no approval required to change lived name. Changes to your self-chosen name will be reflected in the system immediately.

Changing a legal name does require approval through UCPath.

No, a change in legal name will not change the lived name. Once a legal name is updated, the lived name cannot be changed until the legal name change is approved.

There is no limit to the number of times an employee can change their self-chosen name.

Take the following steps to update Legal Name in UCPath:

1. Log into https://ucpath.universityofcalifornia.edu

2. In the left panel, select Employee Actions > Personal Information > Personal Information Summary

3. Click the downward arrow in the Legal Name/Name section

4. Click on your name

5. In the top right, click on the gray Edit Legal Name/Name button

6. Update the Legal name fields in the Upper 'Legal Name' section

7. Click Okay

8. Click Submit

Changing a legal name requires approval through UCPath. (Note this change can take a little more time than changing lived name and if changing both, it’s recommended to change lived name first.)

Once a legal name is updated, no other changes can be submitted until the legal name change is approved. (e.g. the lived name cannot be changed while the legal name change is pending)

The Campus Directory pulls information from the Name fields in UCPath, which includes your Lived First, Middle, and Last Name. Lived Name is the name you commonly use and may differ from your legal first, middle, or last name. If you do not commonly use your middle name in communications, you will need to update your lived name in UCPath to remove it from downstream systems.

If you have not added a lived name in UCPath, your Legal Name fields were automatically copied over. 

Employees can take the following steps to update their lived name in UCPath:

1. Log into https://ucpath.universityofcalifornia.edu

2. In the left panel, select Employee Actions > Personal Information > Personal Information Summary

3. Click the downward arrow in the Legal Name/Name section

4. Click on your name

5. In the top right, click on the gray Edit Legal Name/Name button

6. Update the lived name fields in the lower 'Name' section

   1. If you do not commonly use your middle name in communications, you may remove it in the lower ‘Name’ section.

7. Click Okay

8. Click Submit 

Contingent Workers (CWRs) and Persons of Interest (POIs) such as Academic Prehires & Retirees cannot update their names in UCPath Online and will need to contact their Region or UCPath Center for assistance with submitting a Personal Data Change Template.

UCPath will be the source system by which employees (faculty, staff, and student employees), affiliates, or volunteers can change their legal name and lived nameIf you currently use a name that is different than your legal first, legal middle, and/or legal last name in the Directory, your email, or other campus system, it will need to be updated in theUCPath Portalfirst

Visit Managing your name and data and How do I change my name? for more information.

Take the following steps to update a lived name in UCPath:

1. Log into https://ucpath.universityofcalifornia.edu

2. In the left panel, select Employee Actions > Personal Information > Personal Information Summary

3. Click the downward arrow in the Legal Name/Name section

4. Click on your name

5. In the top right, click on the gray Edit Legal Name/Name button

6. Update the lived name fields in the lower 'Name' section

   1. If you do not commonly use your middle name in communications, you may also remove it in the lower ‘Name’ section.

7. Click Okay

8. Click Submit 

From there, you can double-check that your name is updated by returning to Legal Name/Name and clicking Edit Legal Name/Name. You should see your Name changes.

Contingent Workers (CWRs) and Persons of Interest (POIs) such as Academic Prehires & Retirees cannot update their names in UCPath Online and will need to contact their Region for assistance with submitting a Personal Data Change Template.

UCPath identifies legal name fields with the label ‘Legal’ (ex. Legal Name, Legal Last Name, etc.). Fields containing lived name information are simply identified as Name (without the ‘Legal’ prefix) - for example: Name, Last Name. 

Legal Name Fields

• Legal Name

• Legal First Name

• Legal Middle Name

• Legal Last Name

Lived Name Fields

• Name

• First Name

• Middle Name

• Last Name

Lived Name is the name a person commonly uses and may differ from their legal first, middle, or last name. If an employee has not added a Lived Name in UCPath, their Legal Name fields are automatically copied over into the Name fields.