Employee Resources

Employee Self-Service

UCPath Online gives employees 24 hours a day, 7 days a week access to UC employment information based on their role. Employees can log in to UCPath Online from mobile devices, tablets, or computers, at work or at home. Through UCPath Online, employees have the ability to update personal information, add or update direct deposit, update tax withholdings, enroll in benefits, and more.

Employee Resources

Benefits Webinars

UCPath Benefits Webinars

Employees who enroll in benefits through UCPath are invited to participate in a live webinar to ask questions and learn more about UC’s benefits program. All webinars are listed in the UCPath calendar on the home page, including Zoom details for each webinar. Further details are also available on UCnet.

Employees eligible for the UC Retirement Choice Program:

Employees NOT eligible for the UC Retirement Choice Program:

  • 2nd Thursdays 10:30AM –12:00PM

Direct Deposit

Information icon over an open book Add Direct Deposit

Enrolling in direct deposit means you'll receive your pay faster and more securely, and you don't have to worry about updating your address when you move.

With UCPath, you can you can elect up to three (3) direct deposit accounts at different financial institutions. (Note that only one change may be made to direct deposit information per 24 hour period.)

Enroll in direct deposit in UCPath Online by navigating to Employee Actions > Income and Taxes > Direct Deposit.

Please note that although your information will be saved in the system immediately, UCPath needs to verify your account with your banking institution before beginning direct deposit. Depending on the timing of your enrollment and pay cycle, you may receive a paper paycheck in the interim period while UCPath is verifying your account. 

Employment Verification

Information icon over an open book Generate Employment Verification

UCPath uses The Work Number to provide verification of employment for UC employees. Please note that if you have not been employed with UC since January 2019, you must contact the Records Management team for past employment verification.

Current employees (or those who departed UC after January 2019) should log in to UCPath and navigate to Income & Taxes > Verification of Employment.

You will be directed to the following instructions under "How to Provide Proof of Your Employment and Income:"

Please provide your employment verifier the following information:

  • Inform them that UC uses the The Work Number
  • Provide them the University of California Employer Code: 15975
  • Provide them your Social Security Number

In some instances, you may also need to create a "Salary Key" in order to complete an income verification. If your employment verifier requests a salary key, please follow these steps:

  1. Log in to The Work Number as an employee.
  2. Enter the following information:
    • UC Employer Code: 15975
    • User ID: Your Social Security Number
    • Personal PIN: Your birthday (MMDDYYYY).
  3. Select the "Create a Salary Key" option.
  4. Provide your verifier the six-digit salary key.

ID Number

Find your employee ID number in the top left corner of UCPath.

You can also use the CalNet Account Manager to view your ID numbers. Access the CalNet Account Manager by visiting mycalnet.berkeley.edu and logging in using the link in the top right corner. The CalNet Account Manager home screen will display a "My ID's" field, which will include your HCM ID, your UCPath ID, and your Campus Solutions ID.

Leave Balances

Paychecks & Payroll Calendars

Paychecks

View a breakdown of the items on your paycheck.

Payroll Calendars

You can access biweekly and monthy payroll calendars in UCPath. Payroll calendars identify:

  • Paydays
  • Pay period end dates
  • Holidays
  • Vacation and sick leave acccrual dates
  • Deduction holidays
  • Service credit accrual dates

Personal Email

Information icon over an open book Update My Email Address

It is important to keep your personal email address up to date so that the University can contact you regarding benefits and retirement information. It is also important to ensure that you can access the UCPath Former Employee portal, where you can access employment records, W-2s, and other information.

Personal Pay Card

If direct deposit is not a good option for you, you may want to consider receiving your pay via a Personalized Pay Card. 

A Personalized Pay Card is a Visa prepaid debit card. Once your card is set up, funds will become available on payday morning, allowing you to receive your pay faster and more securely than a paper paycheck. You can withdraw funds from an ATM, and there are tools available to manage your card and funds. 

To enroll for a Personalized Pay Card, you will need to complete the Wage Payment Consent Form and submit it through an inquiry in UCPath Online. These instructions provide details on how to enroll. 

Security Questions

Information icon over an open book Set Up Security Questions and Answers

UCPath uses security questions to protect your personal data. The security questions help verify your identity to prevent unauthorized access or changes to your financial, health benefits or personal information. 

You'll need to answer your security questions to access the following information:

  • Direct deposit
  • Paycheck
  • W-2
  • W-4 (state and federal)
  • Benefits summary
  • Dependent coverage
  • Life events/benefits changes
  • Enroll in benefits
  • Personal information

You'll be prompted to set up your security questions the first time you log in to UCPath. You can also watch a demo on setting up your security questions.

W-2 and 1095 Forms

W-2 Forms

View Electronic W-2

Information icon over an open book Review my Online W-2

For each year that you were enrolled to receive your W-2/W-2c electronically, you will be able to view the document in UCPath. Navigate to Employee Actions > Income and Taxes > View Online W-2/W-2C.

Please note that W-2s from 2019 and prior years can be found in At Your Service Online (AYSO) if you were enrolled to receive the form electronically.

Enroll to Receive Electronic W-2

Information icon over an open book Enroll to Receive Online W-2

Visit UCPath and click on Employee Actions > Income and Taxes > Enroll to Receive Online W-2.

  • Verify your current status. If your current status says CONSENT RECEIVED, then you do not have to do anything – you are already enrolled.

  • If your current status is blank, then you must follow the directions on the screen to sign up.

  • Check that your email address is up-to-date.

Once you’ve signed up, all notifications about your W-2/W-2c will be sent to your preferred email address on file in the UCPath system.


1095 Forms

Unlike the W-2 form, 1095 forms are for your information and records only. Read more about the IRS 1095 Forms.

UC Berkeley employees will receive printed copies via U.S. mail. Online access is not available through UCPath. You may receive an additional 1095-B form directly from your health care provider. 

Please note that 1095s from 2019 and prior years can be found in At Your Service Online (AYSO) if you were enrolled to receive your W-2 form electronically.

1042-S Forms

1042-S Forms

For foreign individuals receiving funds from the University, your 1042-S form will be available through your GLACIER account on February 12, 2021. You will receive an email from GLACIER with a personalized link to access the form when it is available.

Please note:

You may receive an additional 1042-S form from the University if you received any scholarship, fellowship or honoraria payments. Please refer to your location GLACIER administrator for further information.

Navigating UCPath Online

UCPath Online Portal Demo - Employee Self-Service

UCPath Portal Preview – Employee Version Updated

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UCPath Help Site

Interactive help site that includes job aids, practice simulations, and step-by-step guides.

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UCPath Navigation Guide

A quick guide for employee self-service actions in UCPath Online.

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UCPath Demonstrations

Learn how to access and navigate UCPath in a live demo, offered every Thursday from 2-3pm by the UCPath Center.