As 2020 comes to a close, here are some important reminders and announcements related to your pay, taxes and benefits — some that may require action. Read closely and mark your calendar for upcoming deadlines.
UCPath Center is preparing to transition in December from Oracle to Amazon Web Services (AWS) as the hosting provider for the UCPath system. The move to AWS allows for improved system performance, including faster payroll processing.
Due to this transition, UCPath Online will be unavailable beginning at 10pm on December 9, through 6am on December 14.
Open Enrollment will take place from 8am on October 29 through 5pm on November 24. UCPath Center is hosting Open Enrollment Webinars to share more about available options and how to select elections in UCPath Online. Register below to attend.
The Open Enrollment (OE) period begin at 8 AM on October 29 and closes at 5 PM on November 24.
There are a few things you can do to prepare for Open Enrollment:
UCPath phone service began again on July 27. Employees can call the UCPath Center for support with benefits enrollment, employment verification, Inquiry status, and more.
Phone service information:
Google began releasing updates to the Google Chrome browser on July 14, 2020 (expected completion by September 1, 2020). The updates will affect Google Chrome across all major platforms (Windows, Mac, Android, and iOS).
If you use Google Chrome, you may encounter the following error message while accessing UCPath applications (including UCPath Online, Salesforce, ServiceNow, TnT Jira).
The UCPath Operations Team is always looking for ways to better support our users, and after receiving lots of positive survey feedback on the proposed UCPath Learning Lab model, we're excited to pilot the program!
Due to statewide shelter-in-place public health orders, the UCPath Center has shifted to operating remotely. Here's how to reach the UCPath Center for assistance via UCPath Online.
To ensure the health and safety of UCPath employees, the UCPath Center Leadership Team has made the decision to shift all employees to remote work effective March 20, 2020. Operations will be modified, and some non-essential services will be suspended in order to ensure uninterrupted payroll, benefits and other critical services for the UC community.
Please see the message below from our colleagues at the UCPath Center. The Berkeley UCPath Operations team will continue to communicate any changes or updates from the UCPath Center.
The UCPath Center Leadership team is continuously monitoring the COVID-19 situation.
IRS Form 1095 is intended to provide you with information about your medical coverage. The Affordable Care Act (ACA) requires employers and/or health plans to send you these forms, but you do not need to submit a copy of either form when you file your taxes. The form is for your information and records only.
You may receive more than one IRS Form 1095, which can be confusing. Here’s an overview of the three versions:
UCPath Center has changed the deadline to claim exempt status to Wednesday, February 12 by 5 p.m. UCPath Center sent notifications on Feb. 10 to employees who claimed exempt status in 2019 informing them about the new deadline to claim exempt status for 2020.
An updated version of the Direct Deposit page in UCPath Online is now available as of Jan. 31, 2020. UCPath Center has made these updates based on feedback from employees at many UC campuses.
To see the new changes, visit UCPath Online and click on Employee Actions > Income and Taxes > Direct Deposit.
Dear Colleagues,
Tax filing season is officially upon us. This year, you’ll receive two W-2’s for tax year 2019 – one from At Your Service Online (UC’s legacy system), and one from UCPath. This is due to our campus transition to UCPath in March 2019.
The UCPath Operations team recently held a series of information sessions to discuss the current status of UCPath here at Berkeley, including:
What the UCPath Operations structure and support channels look like now
What the Operations team and others are doing to improve the UCPath experience
Working with Position Management across campus
On December 5, 2019, the IRS released the long-awaited final version of the 2020 Form W-4, retitled Employee's Withholding Certificate. The IRS redesigned the form to reflect the changes to the federal tax code from the Tax Cuts and Jobs Act, which took effect in 2018. The form's purpose is to instruct employers (in this case, the UC) how much tax to withhold.
There has been some confusion around the way retro pay is displayed on paychecks. Retro pay can be for a variety of reasons; promotions, merit increase, late hires of faculty/lecturers, etc. and could extend over multiple pay periods. Please remember that all retro pay will be displayed a in a single pay period date range on paychecks and not listed individually for the month(s) it was earned.
Applies to all employees. Deadline to make updates is January 18, 2020.
It’s important to update your personal email and home address in UCPath Online. Whether you are receiving an electronic or paper W-2 form, it is important that your supervisor and the University of California has accurate contact information so that you receive important tax documents in a timely manner.
UCPath sends important correspondence, including paper paychecks (if you are not enrolled in direct deposit) and paper W-2s to the “home” address on file in UCPath -- not the “mailing” address. To help avoid confusion and downtime, please ensure that your home address is the place where you want to receive UCPath information via United States Postal Service.
