Communications to Transactional Users

Access past communications to transactional users by topic and audience. Messages that begin with "[UCPath]" in the subject line are from the Berkeley UCPath team. Messages that begin with "UCPath Alert" in the subject line are sent on behalf of the UCPath Center.

To review past newsletters, visit the CalPath Connect page.

Subject	Key Messages	To	Date
UCPath Notice: Update to UCPath Payroll Processing Schedules	New clarification added to Payroll Processing Schedules	Payroll Request Initiators	10/20/20
[UCPath] Catastrophic Leave Corrections	Contact UCPath Ops Team for assistance with corrections to cat. leave corrections	Catastrophic Leave training attendees	10/19/20
[UCPath] Payroll Updates	Recent updates from UCPath Center	Payroll Request Initiatiors	10/14/20
UCPath Update: Work Period is Now an Auto-Populated Value	Work Period will auto-populate as of 10/8 Affected areas	Position Management Initiators, Position Management Administators	10/7/20
UCPath Alert: 2020 Year-End Overpayment Deadline Approaching	Overpayment deadline Implications for employees who have been overpaid	Payroll Leads	10/7/20
[UCPath] Concurrent Hire Process Change	Process change effective 10/1	Smart HR Template Initiators	9/29/20
UCPath Alert: Error Message When Submitting a PayPath Transaction - Resolved	Issue resolved Resume PayPath transactions	PayPath Users	9/3/20
UCPath Alert: Error Message When Submitting a PayPath Transaction	Issue identified Hold on processing PayPath transactions	PayPath Users	9/3/20
[UCPath] Jobcode Issue - Resolved	Issue resolved Try failed transactions again	All Users	9/3/20
[UCPath] Partial Fix to Jobcode Issue	Partial resolution on jobcode issue Report future errors to UCPath team	All Users	9/2/20
[UCPath] ERIT in UCPath Training Follow-Up	Training materials	ERIT training attendees	9/1/20
[UCPath] Jobcode Issue	Issue identified with Jobcode Do not submit inquiry, UCPC is aware of the problem	All Users	8/31/20
UCPath Update: Interlocation One-Time Payment Process Change	Process change	One-Time Pay users	8/28/20
UCPath Update: HR Worksite ID - Required	Worksite ID field now a system requirement Relevant job aids/resources	Position Management Users	8/28/20
[UCPath] POI on Person Org Summary	POI records not showing in Person Org Summary Workaround: use Search by Name	Smart HR Template Initiators, POI Initiators and Approvers	8/27/20
[UCPath] Catastrophic Leave Training Follow-Up	Training materials Answers to questions that came up in training	Catastrophic Leave training attendees	8/27/20
UCPath Alert: Update on Temporary Workaround Request When Submitting Mass PayPath Actions (E-081) to Salary Plan/Grade	Update Reminder/workaround Next steps	Mass PayPath Users	8/19/20
UCPath Alert: Defect with LNP and LNF Earnings Codes	Earning code defect Workaround Next steps	Extended Absence Initiators	8/17/20
[UCPath] Retro Pay Operational Alignment Deck Update	New guidance for retro FTE increases See slides 20-21	PayPath Users, Payroll Request Users	8/17/20
UCPath Alert: Temporary Workaround Request When Submitting Mass PayPath Actions (E-081) to Salary Plan/Grade	Temporary workaround for mass PayPath actions Expected resolution date	Mass PayPath Users	8/13/20
[UCPath] FY Funding Rollover	Funding rollover correction process	Position Funding Users, Direct Retro Users	8/11/20
UCPath Alert: RESOLVED - Issue with Editing & Submitting Existing Extended Absence Requests	Issue resolved Notify UCPath Center of further issues	Extended Absence Users	8/3/20
[UCPath] Known Issue - Multi-Headcount Positions	Known issue with MHC positions Intermin suggestion	Position Management Users	7/28/20
UCPath Notice: Phone Service Beginning Monday, July 27	UCPath Center phone service returns 7/27 Business hours, required information for callers, other details	All Users	7/23/20
UCPath Alert: Google Chrome Updates - Potential Error Message	Updates to Google Chrome may cause issues Resolution steps	All Users	7/15/20
[UCPath] Update for ERC Codes to default	Changes to Employee Relations Codes (ERC)	Position Management Users, PayPath Users	7/10/20
[UCPath] Update on One-Time Payments	New Reason Code field added to One-Time Payments page	One-Time Pay Initiators, One-Time Pay Approvers	7/8/20
UCPath Alert: WFA Transactions Averaging 5-7 Days	WFA is currently averaging a turnaround time of five to seven days due to LBNL cutover, expect return to normal by 7/13	WFA Users	7/8/20
[UCPath] Training Update - Retirement Job Aid	Updates to Retirement Transaction Process for July 1 Retirement Date job aid	Smart HR Template Initiators	7/6/20
[UCPath] Training Update - Extended Absence Request Job Aid	Updates to Extended Absence Request Leaves and Descriptions job aid	Absence Management Users	7/6/20
UCPath Alert: Update on Current Auto Temination	Due to the high volume of employee records UCPath is receiving with an end date of June 30, 2020, the Auto Termination process is on pause until July 3, 2020	Smart HR Template Initiators	7/1/20
[UCPath] Learning Lab Survey	Description of proposed Learning Labs Link to survey	All Users	6/23/20
[UCPath] Dual Appointment Position Requirements Job Aid	New job aid for dual appointment positions	PayPath Initiators, PayPath Approvers, Smart HR Template Initiators	6/23/20
[UCPath] Transfers and Extensions Update	Users can now make the effective date the day after the prior appointment's end date in PayPath extensions or Smart HR Template transfers without causing a break in service	Smart HR Template Initiators, All PayPath and Mass PayPath Users	5/18/20
[UCPath] Guidance around Work-Study Sent on behalf of Financial Aid and Scholarships Office (FASO)	Information about leave for work-study students	All Users	5/18/20
[UCPath] e-Verify Checkbox	Clarification on e-Verify checkbox	Position Funding Initiators, Position Funding Approvers, Direct Retro Initators, Direct Retro Approvers	5/12/20
[UCPath] New Process: Retro Triggers for FTE Increases	New process for handling retro triggers for FTE increases as of April 28	Payroll Request Initators, Payroll Request Approvers	5/5/20
[UCPath] Retirement Job Aids	New job aid available to assist with the retirement transaction process for July 1 retirements	HR Templates Initiators, Retirement Approvers	4/22/20
[UCPath] E-104 - New Automatic Process on Pay Cycle Changes	New E-014 process will run when Job Data changes are detected	HR Template Initiators, PayPath Initiators, Payroll Request Initiators, One Time Pay Initiators	4/9/20
[UCPath] Review Paycheck Summary	Updates to Review Paycheck Summary page	Review Paycheck Summary Inquiry	3/31/20
UCPath Center Service Continuity Update	UCPath Center staff transitioning to remote work as of 3/20 Service modifications	All Users	3/19/20
UCPath Alert: GL Direct Retro (Salary Cost Transfer) Process Issue - RESOLVED	Denied Direct Retros can be resubmitted List of transactions attached	Users who had denied Direct Retro transactions	3/12/20
UCPath Alert: GL Direct Retro (Salary Cost Transfer) Process Issue Update 3/10	New Direct Retros can be submitted Failed Direct Retros should NOT be resubmitted yet, Berkeley team will follow up with users	Funding Entry Initiators, Funding Entry Approvers, Direct Retro Initiatiors, Direct Retro Approvers	3/10/20
UCPath Alert: GL Direct Retro (Salary Cost Transfer) Process Issue	Do not submit or approve any GL Direct Retro (Salary Cost Transfer) transactions until further notice	Funding Entry Initiators, Funding Entry Approvers, Direct Retro Initiatiors, Direct Retro Approvers	3/9/20
UCPath Alert: URGENT - Resubmit PayPath Transactions by 5PM	Resubmit PayPath Actions by 5PM to ensure updates will meet deadline for biweekly employees. Review this list to identify transactions needing submission	PayPath Initiators, PayPath Approvers	2/10/20
[UCPath] PayPath Issue Resolved	PayPath issue resolved, individual and mass PayPath working normally	PayPath Initiators, PayPath Approvers, Mass PayPath	2/7/20
UCPath Alert: Resolution - Mass Update for WFA Data Changes	Mass PayPath issue resolved Mass PayPath can be used as workaround for PayPath issue until there is resolution	Mass PayPath users	2/6/20
[UCPath] PayPath Issue	PayPath issue preventing transactions from writing to Job Data	PayPath Initiators, PayPath Approvers	2/5/20
UCPath Update: Issue Resolved - Position Updates via Position Control	The issue is resolved Location initiators should submit the Position updates via Position Control instead of using the workaround method	Position Management Initiators, Position Management Approvers	1/2/2020

2019

Subject	Key Messages	To	Date
UCPath Alert: WFA Data Changes (Mass PayPath)	Performance issues with Mass Update for WFA Data Changes (Mass PayPath) Mass PayPath was made unavailable and is not be expected to be available until 1/2020	Mass PayPath Initiators, Mass PayPath Approvers	12/13/19
[UCPath] Approved Vacant Position Updates Not Saving	Since 12/2 we have had reports of updates to Vacant Positions initiated and approved but not updated to the UCPath Position record We have reported the problem to UCPath as an urgent issue	Position Management Initiators, Position Management Approvers	12/3/19
UCPath Alert: Off-cycle Processing Delay	Off-cycle payments will be issued Tuesday, 11/26	Payroll Request Initiators, Payroll Request Approvers, Time File Upload Initiators, Time File Upload Approvers	11/22/19
[UCPath] Delayed Release: Search for People Page	Search for People page release delayed until 11/15 No functionality changes	HR Template Initiators	10/11/19
[UCPath] New Search for People Page + Personal Data Fields Changing	New Search for People (Search/Match) Page Personal data fields changing on HR templates	HR Template Initiators	10/9/19
UCPath Update: New Job Aid: What You Need To Know About Interlocation One-Time Additional Pay	New Job Aid: Interlocation One-Time Additional Pay	HR Template Initiators, One-Time Pay	10/8/19
UCPath Alert: UCPath Unplanned Maintenance	Unplanned maintenance, UCPath unavailable	All Users	9/30/19
[UCPath] UCPath Online Authentication Issue	Order of campuses at UCPath login changed Clear browser cookies to resolve authentication issues	All Users	9/10/19
[UCPath] Important Reminders about Work-Study	Reminders related to transactions that impact Work-Study Funds	All Users	9/6/19
[UCPath] Recommendation: Clear Your Browser Cache	Clear browser cache to alleviate issues	All Users	9/4/19
[UCPath] Check Your Transactions	Possible issues related to TAM conversion, check that transactions have saved	All Users	9/4/19
[UCPath] Garnishments processed by UCPC	UCPath Center process for processing garnishments	Payroll Initiators	8/30/19
[UCPath] Best Practices for Position Management	Attend sessions to learn best practices for position management	Position Management Initiators, Position Management Approvers	8/28/19
UCPath Alert: Labor Ledger Delay	UCPath experiencing data delivery issues	Funding Entry Initiators, Funding Entry Approvers	8/21/19
[UCPath] Upcoming System Unavailability	Upcoming UCPath unavailability dates and related info	All Users	8/20/19
[UCPath] Salary Admin Plan and Salary Grade Fields	User must manually populate Salary Plan and Salary Grade fields	Position Management Initiators, Position Management Approvers, PayPath Initiators, HR Template Initiators, Hire Approvers, Rehire Approvers	8/15/19
[UCPath] Modified ADD CWR Template	Fields added for contact information on CWR template	Smart HR Template Initiators	8/15/19
[UCPath] Payroll Request Updates + New Offcycle Dashboard	New offcycle dashboard added Dashboard statuses, job aid, and significant updates to slides	Payroll Request Initiatiors, Payroll Request Approvers, Payroll Request Inquiry	7/12/19
[UCPath] Intra-Location Transfer Reason Code	Reason codes for intra-location transfers	Smart HR Initiators, Smart HR Approvers	7/12/19
[UCPath] Identity Questions Update	Information about identity questions and demographic data	All Users	7/9/19
[UCPath] SARA is Live Today	SARA retotrofitted for UCPath, initiate new security requests in SARA SARA Guide	All Users	7/9/19
[UCPath] Help Site Not Working with Google Chrome	Help site not working with Chrome, use another browser	All Users	6/26/19
[UCPath] Late Pay Direct Retros	Freeze for Direct Retros	Direct Retro Initiators, Direct Retro Approvers	6/21/19
[UCPath] Funding Entry Freeze: June 10 at 12:00 PM - June 11 at 12:00 PM Sent on behalf of the Controller's Office	Funding entry freeze	Funding Entry Initiators, Funding Entry Approvers	6/10/19
[UCPath] Full Time/Part Time Field	Set Full Time/Part Time field to "Fixed" or "Variable"	Position Management Initiators	6/10/19
UCPath Center Alert: Planned Maintenance - Saturday, April 27, 4:30 - 10:30am	Planned maintenance	All Users	4/22/19