Communications to Transactional Users

Access past communications to transactional users by topic and audience. Messages that begin with "[UCPath]" in the subject line are from the Berkeley UCPath team. Messages that begin with "UCPath Alert" in the subject line are sent on behalf of the UCPath Center.

To review past newsletters, visit the CalPath Connect page.

Subject Key Messages To Date

UCPath Security Role Update - Private Comments

  • The ability to see private UCPath comments on inquiries submitted to the UCPath Center will now be viewable for transational users with security access to the Resource Center.
  • Job Aid UCPath Inquiries - Private Comments
Employees with Resource Center access 9/23/2022

UCPath Security Role Update - Notepad

  • A new notepad role was created (Main Menu > Workforce Administration > Job Information > Job Data > Notepad)
  • The notepad allows initiators to view comments entered by UCPath WFA that require correcting a record
  • Notepad Job Aid
PayPath and WFA Initiators 9/13/2022

UCPath Security Role Update - Verification of Employment

Records Team 8/22/2022

UCPath Alert: Emails not sent from UCPath - Resoloved

  • UCPath resolved the issue with sending locations outbound notification and workflow approval emails.

All UCPath Transacactors 8/17/2022

UCPath Alert: Emails not sent from UCPath

  • UCPath is experiencing intermittent issues with sending out-bound notification and workflow approval emails.

  • We are working diligently to resolve the issue and will provide additional information when it becomes available.

All UCPath Transacactors 8/17/2022

UCPath Security Role Update - PY Support Pages

  • The Payroll Support pages were added to the security roles for all Payroll Inquiry and Approver roles 
  • Job Aid with PY Support Pages
Payroll Initiators and Approvers 8/16/2022

UCPath Security Role Update

Employees with the AM Inquiry and BN Inquiry roles 7/25/2022

PayPath Approval Error Resolved

  • Error resolved, which occured approving PayPath transactions where Position FTE and Job FTE are decoupled (i.e., Job FTE is overridden from Position FTE).

  • The following error message is happened upon approval
    Class Record: assumed property STD_HOURS is not a valid field name. (2,274) UC_PAYPATH_VALIDATIONS.Paypath_Validations.Paypath_DisplayControl.OnExecute Name:PayPathFieldChange PCPC:22348 Statement:210 
    Called from:UC_E102_ACAD_ACTNS.GBL.PostBuild Statement:343
    The specified object property is assumed to be a field name, but the field is not found in the current object.
    Use the PeopleCode Debugger or a PeopleCode trace to determine the point of the error, and correct the program.

  • It has now been fixed in PayPath and you should be able to approve these transactions normally (without needing to cancel the transaction).
  • If you have any questions about this communication, or observe this behavior is PayPath going forward, please email UCBUCPath@Berkeley.edu.

PayPath Transactors 7/20/2022

UCPath Update: FR.137 Position & Job Data Update Form

  • UCPath combined the Job Data Update form and Position Update form into one consolidated form. The newly created FR.137 Position & Job Data Update form includes all applicable position and job data fields needed for correction requests.

  • UCPath will discontinue previous versions of the forms and will no longer accept them after August 31, 2022.

  • Effective immediately, begin using the newly created Position and Job Data Update form located in the UCPath online forms library.

  • To locate the Position and Job Date Update form in UCPath, click the following options: Forms Library > Access Forms > scroll to the "Human Resources" section > select the "Position & Job Update" form

  • To request a correction to an employee’s position or job data record, fill out and complete the Position & Job Data Update form. Then submit the form by logging in to UCPath and clicking on “Ask UCPath.” Use the following options when creating your inquiry: Topic: Select “Workforce Administration”; Category: Select “Submit Form – Workforce Administration”

WFA Transactional Users 6/22/2022

Reminder to Approve Transactions within 7 Days of Submitting

  • A transactions must approved within 7 days of submission in UCPath.
  • If a transaction is not approved within 7 days of being submitted, the AWE Administrator will need to assist.
  • If the transaction is a high-risk direct retro or benefit cost transfer, the AWE Administrator will need to be contacted to deny the transaction so it can be resubmitted and have both Approvers approve the transaction.
  • If the transaction is not a high-risk transaction, it is possible for the AWE Administrator to either re-assign the transaction to a specific transactor with the Approver 1 role, or the transaction can be denied.
  • If you need a transaction re-assign or canceled, please reach out to the Berkeley UCPath Operations Team (UCBUCPath@berkeley.edu) and a member of our team will assist you.
All Commitment Accounting Approvers (1 & 2), Initiators, Submitters 5/18/2022

Please Disregard UCSB Performance Email

  • We have just been informed by the UCPath Center that due to an accident, UCSB, another UC campus, generated a bunch of ePerformance emails that went to 54,000 employees across all locations, this may include many employees on our campus.

  • If anyone asks about an email with the subject line of, "UCSB Annual Review Documents have been created," please have them ignore and delete the message.
BRS HR Managers & Superviors 4/14/2022

Resolved: Incorrect Benefits Email Triggered

  • Previously the action/reason of Rehire/Concurrent Non Dual combination was triggering the wrong system benefit eligibility communication for employees who already had active benefits.

  • For example, when an additional job was reactivated to add another appointment such as a job-level 'rehire' to add Summer Salary, the system would incorrectly email the employee telling them they needed to re-enroll for benefits.

  • An update was completed by the UCPath Center to change the trigger for the Rehire/Concurrent Non Dual Employment action reason combination so that an incorrect benefits email will no longer be sent by the system.
BRS HR Managers & Superviors; Nicole Nakano, Summer Sessions 3/28/22

FWD: VPN Needed for SARA Requests

  • UCPath Operations team forwarded message from Controller's office intended for employees who use SARA to submit UCPath Security Access Requests

  • The SARA system application has been updated to require VPN access when staff log in remotely (outside the campus network).

  • If staff are accessing the system from the campus network, they will not need to use VPN.

  • Please direct questions to itcshelp@berkeley.edu
All Users 2/22/22

UCPath Alert: Service Disruption – Phone System

  • UCPath is experiencing a phone system outage preventing inbound/outbound calls and callbacks.

  • Employees and transactors may continue to contact UCPath by using “Ask UCPath” to submit an inquiry or by initiating a CHAT session via UCPath online.

  • The UCPC is working diligently to resolve the phone issue and will provide additional information when it is available.
BRS HR Supervisors 2/2/22

HR Template Transaction Defect - Update

  • The unplanned UCPath TAM maintenance is complete and the location internal and external candidate gateways are now available.

  • If you experience any delays or issues, please contact UCPath.
All UCPath HR Template Transactional Users 1/26/22

UCPath Alert: Unplanned Maintenance – Candidate Gateway COMPLETE

  • The unplanned UCPath TAM maintenance is complete and the location internal and external candidate gateways are now available.

  • If you experience any delays or issues, please contact UCPath.
All UCPath TAM Transactional Users 1/25/22

UCPath Alert: Unplanned Maintenance – Candidate Gateway UPDATE

  • The unplanned maintenance is still in progress and the revised end time is 2:45 p.m.
  • Start Time - Tuesday, January 25, 1:00 p.m.
  • End Time - Tuesday, January 25, 2:45 p.m.
  • An update will be sent after the unplanned maintenance is completed.
All UCPath TAM Transactional Users 1/25/22

UCPath Alert: Unplanned Maintenance – Candidate Gateway

  • The UCPath TAM application is encountering inconsistent posting of open jobs to the location internal and external candidate gateways.
  • To resolve this issue, UCPath will conduct unplanned maintenance and the location candidate gateways will be unavailable during the listed date and time below:
  • Start Time - Tuesday, January 25, 1:00 p.m.
  • End Time - Tuesday, January 25, 2:00 p.m.
  • If you continue to experience any issues, please contact UCPath.
All UCPath TAM Transactional Users 1/25/22

UCPath Center VPN Outages Resolved (Phone and Cognos Reporting)

  • The UCPath virtual private network (VPN) service issue is resolved. Employees and transactors can now call UCPath or schedule callbacks.

  • Access to systemwide reporting (Cognos) and location user acceptance environment has been restored.

  • If you continue to experience any issues, please contact the UCPath Center.

BRS HR Supervisors 1/21/22

UCPath Center Outages Update (Phone and Cognos Reporting)

  • UCPath virtual private network (VPN) service is experiencing an outage. This is impacting both he UCPath Phone system AND Systemwide Reporting (Cognos).

  • Employees and transactors may continue to contact UCPath by using “Ask UCPath” or UCPath chat on UCPath online.

  • UCPC is working diligently to resolve the issue and will provide additional information when it is available.
BRS HR Supervisors 1/21/22

UCPath Center Phone Outages

  • UCPath is experiencing a phone system outage preventing inbound/outbound calls and callbacks.

  • Employees and transactors may continue to contact UCPath by using “Ask UCPath” or UCPath chat on UCPath online.

  • UCPC is working diligently to resolve the issue and will provide additional information when it is available.

BRS HR Supervisors 1/21/22

UCPath Center Response Time Delays

  • High volume of employees at the UCPath Center are out of the office because of COVID

  • For this reason, please expect that interactions with the UCPath Center may be delayed.
BRS HR Supervisors 1/20/22

Defect Impacting Retroactive PayPath Transactions

  • Several cases this week, a retroactive PayPath transaction has have resulted in the Salary (i.e., Compensation Rate) being completely BLANKED out on one more more job data rows that have a more recent effective date. [Example given]

  • Raised defect to UCPath Center

  • Double-check any retroactive Paypath transactions. As you review updates in Job Data, check the historical entry, but also whether any greater effective-dated rows (including the most current) contain accurate information (especially the Compensation Rate field).

  • If you would prefer to submit correction requests to UCPath using the Job Data Update form, make sure to mention this defect. This will prevent UCPath Center from pushing your correction request back citing use of PayPath to process your transaction

All UCPath PayPath Transactional Users 1/20/22

UCPath Notice: Planned Maintenance – PLUAT Reminder (Test Environment)

  • The UCPath production location user acceptance testing (PLUAT) environment will be unavailable during the date and time listed below to perform an environment refresh.

  • Start Time Friday, Dec 17, 8:00 a.m.

  • End Time Thursday, Dec 23, 12:00 p.m.

  • Impact: During this time, users will be unable to access PLUAT.

UCOP VPN Access Users

12/16/21

UCPath Notice: Job Record End Date Monitoring for 12/31

  • Current volumes 3,994 (3,642 set to terminate automatically)

  • To avoid unintended impacts to employees, such as termination, pay discrepancies, loss of benefits, system access interruptions, or overpayments, take the actions described in the communication.

COA Group, Chiefs of Staff, Managers of EVCP Units, CUA Members, Regional Directors

12/15/21

UCPath Notice: Upgrade Complete - please clear browser cache

  • The UCPath System is back online this morning, and the upgrade is complete.

  • Please clear your browser cache before logging into the system to ensure that the new code transitions correctly. Otherwise, errors such as this image below may appear as you navigate through the system.

All UCPath Transactional Users 12/13/21

UCPath Notice: Upcoming Planned Maintenance - Reminder

  • UCPath will be unavailable starting tomorrow during the listed date and time below to complete the UCPath upgrade.

  • Start Time - Friday, December 10, 12:00 p.m.; End Time - Monday, December 13, 8:00 a.m.

  • Impact: During this planned maintenance window all employees and the UCPath Center will not have access to UCPath. Please plan accordingly and make any necessary UCPath changes prior to the outage.

All UCPath Transactional Users 12/9/21

Did You Know: Benefit Changes Related to Employee Working Beyond the Job-End

  • Did you know: If an employee works past the job-end date, there may be unexpected benefit changes.
    Even if the “End Job Automatically” checkbox is not selected, jobs with an end date in the past are not considered for benefits

  • The job without a job-end date makes the employee eligible only for core benefits (Vision, dental, supplemental life and dependent life Insurance would terminate)

  • To avoid these issues, location teams should ensure job-end dates are accurate in the system prior to the end date.

  • Retroactive reinstatements will not reinstate benefits - users would need to submit a case after processing a retroactive reinstatement in order to have benefits eligibility re-evaluated.

  • The "Jobs with Approaching End Dates" (R-103) report and the "Escalation/Reminder of Approaching Job End Dates" (R-384) report can be used to help evaluation positions with upcoming end dates.

UCB Benefits Team (List Serv), BRS Supervisor (List  Serv), Transactors with Templates and PayPath, APO team 12/8/21

Benefits eForms: Submit New Form

  • UCP-104202 new benefit eForm directly to Benefits listserv (including first contact and HR Managers) and include in UG and CPC. 
  • The new form can be used by employees eligible for staff/faculty benefit programs when self-service is not available. 
  • Access the forms from UCPath > Forms Library > Access Forms > Benefits eForms: Submit New Form
UCB Benefits Team (List Serv) 11/2/21

COVID Leaves for Non-Compliance - UCPath

  • UCPath's outline for the plan to handle calls related to the COVID Leaves for Non-Compliance
BRS Managers and Supervisors (List Serv) 10/27/21

Update Benefits Visibility

  • UCPath added anew tile on UCPath Online that shows an employee's benefits level
UCB Benefits Team (List Serv) 10/19/21

AB-119 Supervisor Work Location Review Reminder

  • Reminders to all supervisors that spreadsheet needs to be completed to update location for AB-119 compliance
  • Step by step process on how to complete spreadsheet
  • Links to website for additioanl information
  • (Also sent via gmail due to high "unsubscribe" rate)
Supervisors of Represented employees for data pulled as of 8/25/20221 10/7/21

Creating Positions for KB Employees: Use Nonexempt Alt-Overtime FLSA Status

  • KB employees required to earn overtime at double their regular rate. 
  • For them to be paid correctly, FLSA status set in Position Data will need to be 'Nonexempt Alt Overtime' (instead of 'Nonexempt')
  • UCPath processed one-time update to existing KB Positions to update their FLSA status. No additional action needs to be taken at this time. 
  • New KB positions created will require FLSA status to be manually set on the Position to 'Nonexempt Alt Overtime'
Position Management Admins, Initiators, Approvers 10/5/21

UCPath Update: E-346 Mass Hire Template Enhancements

  • UCPath made enhancements to the E-346 Mass Hire Template that are available for use as of October 2nd.
  • HR templates will also be updated to include Cubicle Field.
  • Update addressed two change requests
  • Training Materials/Resources have been updated
Mass Hire users 10/4/21

UCPath Notice: Monthly Pay Confirm Completed Early

  • Monthly pay confirm processing has been completed.
  • Locations can now resume PayPath and Position Management transaction processing for monthly employees and Mass Pay Path processing for both biweekly and monthly employees.
HR Template users, PayPath users 9/27/21

E-346 Mass Hire Template Enhancements

  • E-346 Mass Hire Template will be updated and available on 10/1
  • UCPath cannot accept files between 9/28-10/1
  • Addresses two change requests
  • Training materials will be updated on 10/1
Mass Hire users 9/15/21

UCPath PayPath Transactions Impacted on Sunday September 5

  • UCPath will be migrating new primary job derivation logic on Sunday, September 5, 2021, from 11:00 a.m. until 5:00 p.m.

  • During the 11:00 a.m. to 5:00 p.m. migration window, PayPath and Mass PayPath transactions will be impacted. Please plan to submit and/or approve any PayPath or Mass PayPath transactions outside of this migration window.
PayPath users 9/3/21

UCPath Alert: Approver Worklist Performance Issues – Resolved

  • UCPath Alert: Approver Worklist Performance Issues – Resolved
All users 9/3/21

UCPath Alert: Approver Worklist Performance Issues

  • UCPath is experiencing intermittent approver worklist performance issues.

  • Delay in displaying the UCPath online home dashboard
  • Inability to complete approval tasks
All users 9/3/21
UCPath Alert: Unplanned Maintenance
  • UCPath will be unavailable

  • Start Time: Tuesday, August 31, 4:15 p.m.
  • End Time: Tuesday, August 31, 5:30 p.m.
All users 8/31/21

UCPath Alert: Performance Issues

  • UCPath is experiencing intermittent performance across all UCPath applications including candidate gateway and UCPath online.
All users 8/31/21

UCPath Alert: System Issue - Resolved

  • UCPath resolved intermittent performance across all UCPath applications including candidate gateway and UCPath online.
All users 8/26/21

UCPath Alert: System Issue

  • UCPath is experiencing intermittent performance across all UCPath applications including candidate gateway and UCPath online.
All users 8/26/21

UCPath Alert: Performance Issues – Resolved

  • UCPath resolved intermittent performance across all UCPath applications including candidate gateway and UCPath online.
All users 8/25/21

UCPath Alert: Performance Issues

  • UCPath is experiencing intermittent performance across all UCPath applications including candidate gateway and UCPath online.
All users 8/25/21
UCPath Notice: Extend CWR Appointment HR Template Update
  • Effective August 3, 2021, the Extend CWR Appointment Smart HR Template (UC_EXT_CWR) has been enhanced (UCP-75966) to allow additional data updates to be made to Contingent Workers (CWR) who do not have a position number.
All users 8/6/21

UCPath Notice: Upcoming Change to Prevent Transactions During Payroll

  • Effective July 27, 2021, a new system change will prevent certain transactions from being submitted between the “Stop” and “Resume” dates/times listed on the payroll processing schedule.

  • PayPath: Will appear as read-only for employees in the pay cycle being processed; Users will not be able to process any PayPath transactions (past, present, or future-dated) for employees in the pay cycle being processed until the “Resume” date/time on the payroll processing schedule

All users 7/6/21

UCPath Alert: Update on Auto Termination Process

  • Auto-termination process on pause until July 2
  • Do not submit inquiries about auto-terms
HR Template users, PayPath users 6/30/21
UCPath Notice: Operational Preparation for 2021 Juneteenth Holiday
  • Processing info from UCPC
Payroll users 6/25/21

UCPath Update: Increased HR Transaction Volume

  • UCPC may exceed service targets due to transaction volume
All users 6/24/21

UCPath Alert: Update on Auto Termination Process

  • Auto-termination process on pause until July 2
  • Do not submit inquiries about auto-terms
HR Template users, PayPath users 6/30/21
UCPath Notice: Operational Preparation for 2021 Juneteenth Holiday
  • Processing info from UCPC
Payroll users 6/25/21

UCPath Update: Increased HR Transaction Volume

  • UCPC may exceed service targets due to transaction volume
All users 6/24/21

UCPath Alert: FAU Validation Service Disruption

  • Issue with the FAU validation (I-370) proces, please await update to resume processing
Funding Entry users, Direct Retro users 6/21/21

[UCPath] Hold salary adjustments 6/10 - 6/14

  • Do not process salary related changes for PPSM employees in grades 15 - 30
PayPath users, Mass PayPath users 6/9/21

UCPath Update: UCPath Online Enhancements

  • Update to search results
  • Update to Submit an Inquiry page
All users 6/7/21

UCPath Reminder: July 1 Retirement Processing and COLA Eligibility

  • Reminders, job aids, resources for retirement / COLA processing
HR Smart Template users, Payroll users 6/7/21

UCPath Update: HR Worksite and Cubicle Field

  • Details on new fields and support resources
PayPath users, Mass PayPath users 6/1/21

UCPath Reminder: Job Record End Date Monitoring

  • Action required: run report and review jobs with upcoming end dates
  • Initiate transactions accordingly
All users 5/26/21

UCPath Notice: Monthly Pay Confirm Completed Early

  • Ok to resume transactions
PayPath users, Position Control users 5/26/21
[UCPath] Data Center Downtime - 5/21, 6am - 8am
  • Do not process Position Funding, Direct Retro, or chartstring override transactions during downtime
Position Funding Entry users, Direct Retro users 5/17/21
UCPath Notice: Temporary Workaround- Timekeeping File (I-181)
  • Workaround for submitting payout earn codes VPO and TRM
Payroll users 4/20/21
[UCPath] User Group Clarification
  • Upcoming User Group dates
  • Communication and Support survey
All users 4/13/21
[UCPath] System Updates - Payroll & Compensation
  • Payroll and compensation-related updates from UCPC
Payroll users 4/12/21
[UCPath] Mass PayPath Actions (E-081) - Workaround No Longer Required
  • Details of previous workaround
  • Workaround no longer required
Mass PayPath users 4/9/21
[UCPath] Payroll Processing Schedule Clarification
  • Clarification and resources regarding 10/20 changes to Payroll Processing Schedule
All users 4/6/21
[UCPath] System Updates - Payroll & Compensation
  • Payroll and compensation-related updates from UCPC
Payroll users 3/29/21
[UCPath] Self-Service Transactions Redesign
  • Redesign of self-service transaction links
  • Before and after screenshots
Manage Accruals users, Payroll users, Additional Pay users, One-Time Pay users, Time File Upload users 3/29/21
[UCPath] Action Required: Respond to Open Inquiry
  • Respond to comments on open inquiries
Targeted list 3/25/21

[UCPath] Resolved Issues

  • Issues resolved
Direct Retro users 3/23/21
UCPath Update: Retro Pay
  • Updated retro pay operational alignment deck
  • Updated retro pay matrix
Payroll users 3/17/21
[UCPath] System Updates - Payroll & Compensation
  • Payroll and compensation-related updates from UCPC contextualized for Berkeley
Payroll users 3/9/21
[UCPath] Resolved: Cross-Department Direct Retro Issue
  • Issue resolved
Direct Retro users 3/8/21
UCPath Update: Job Record End Date Monitoring
  • Action required: run report and review jobs with upcoming end dates
  • Initiate transactions accordingly
All users 3/4/21
[UCPath] Reminder: Do Not Submit or Approve Transactions After Payroll Cutoff
  • Reminder to adhere to MO deadlines on payroll schedule
Targeted list 3/3/21
UCPath Update: New Case Closing Process
  • New process for case closure
All users 3/3/21
UCPath Notice: Temporary Workaround – Final Pay Request (E-078)
  • Impact of system change and temporary workaround
Payroll users 3/3/21
[UCPath] Reminder: Do Not Submit or Approve Transactions After Payroll Cutoff
  • Reminder to adhere to BW deadlines on payroll schedule
Targeted list 3/1/21
[UCPath] Off-cycle payroll requests (E078)
  • Process change for off-cycle requests on certain earn codes
Payroll users 2/22/21
UCPath Notice: Temporary Workaround - Mass PayPath Actions (E-081)
  • Workaround for mass PayPath issue
Mass PayPath users 2/22/21
[UCPath] Reminder: Do Not Submit or Approve Transactions After Payroll Cutoff
  • Reminder to adhere to deadlines on payroll schedule
Targeted list 2/2/21
[UCPath] Off cycle dashboard changes will be installed Sunday 01/31
  • Summary of key changes to off-cycle dashboard
  • Important notes on changes
Payroll users 1/29/21
[UCPath] Payroll & Compensation - Updates from UCPC
  • Payroll and compensation-related updates from UCPC contextualized for Berkeley
Payroll users 1/11/21

2020

Subject Key Messages To Date
UCPath Alert: UCPath Experiencing Widespread Service Disruption - RESOLVED
  • Service restored, transaction processing may resume
All Users 12/16/20
UCPath Alert: UCPath Experiencing Widespread Service Disruption - UPDATE
  • Do not process transactions until further notice
All Users 12/16/20

UCPath Alert: UCPath Experiencing Widespread Service Disruption

  • UCPath service impacted, updates to follow
All Users 12/16/20

Reminder - UCPath Update: Job Record End Date Monitoring

  • Action required: run report and review jobs with upcoming end dates
  • Initiate transactions accordingly
All Users 12/16/20
[UCPath] Short Work Break Workaround Retired
  • Workaround no longer necessary and has been retired
HR Template Initiators, PayPath Initiators 12/15/20
[UCPath] Update: Update your UCPath Email Filters and Browser Bookmarks
  • UCPath now available
  • Update bookmarks
  • UCPath notification email address changed back to original address

Linked message includes both the original message and the update.

All Users 12/14/20
UCPath Notice: Salary Cost Transfer Processing Dates
  • Updates and schedule for salary cost transfer processing
Direct Retro Initiators and Approvers 12/8/20
UCPath Notice: 2021 Payroll Calendars, Processing Schedules, and Working Hours Available Now
  • 2021 calendars and schedules now available
Payroll Request Initiators, PayPath Initiators, HR Smart Template Initiators 11/30/20

UCPath Update: Job Record End Date Monitoring

  • Action required: run report and review jobs with upcoming end dates
  • Initiate transactions accordingly
All Users 11/20/20
[UCPath] CalTime change effective 11/15 regarding student final hours worked
  • New CalTime process effective 11/15
  • Current vs. future state
  • FAQs
Payroll Request Initiators

11/4/20

[UCPath] "Optimizing Processes for UCPath Transactions" initiative seeks your input
  • Info about new UCPath initiative
  • Link to survey to provide feedback
All Users 11/2/20
UCPath Notice: New COVID-19 Reason Codes
  • New reason codes
HR Template Initiators and Approvers 11/2/20
UCPath Update: Additional Pay No Longer Available in Smart HR Templates
  • Additional Pay removed from Smart HR Templates
  • Benefits of change
HR Template Initiators and Approvers 10/30/20
[UCPath] Payroll Processing Schedule Clarification
  • Clarification about the new payroll calendar from UCPC FAQs
Payroll Request Initiators, HR Smart Template Initiators, Manage Accruals Initiators, PayPath Initiators, PY Transaction Initiatiors 10/30/20
UCPath Notice: Update to UCPath Payroll Processing Schedules
  • New clarification added to Payroll Processing Schedules, applies to all pay-impacting transactions
  • Additional clarification coming from UCPC soon
HR Smart Template Initiators, Manage Accruals Initiators, PayPath Initiators, PY Transaction Initiatiors 10/22/20
UCPath Notice: Update to UCPath Payroll Processing Schedules
  • New clarification added to Payroll Processing Schedules
Payroll Request Initiators 10/20/20
[UCPath] Catastrophic Leave Corrections
  • Contact UCPath Ops Team for assistance with corrections to cat. leave corrections
Catastrophic Leave training attendees 10/19/20
[UCPath] Payroll Updates
  • Recent updates from UCPath Center
Payroll Request Initiatiors 10/14/20
UCPath Update: Work Period is Now an Auto-Populated Value
  • Work Period will auto-populate as of 10/8
  • Affected areas
Position Management Initiators, Position Management Administators 10/7/20
UCPath Alert: 2020 Year-End Overpayment Deadline Approaching
  • Overpayment deadline
  • Implications for employees who have been overpaid
Payroll Leads 10/7/20
[UCPath] Concurrent Hire Process Change
  • Process change effective 10/1
Smart HR Template Initiators 9/29/20
UCPath Alert: Error Message When Submitting a PayPath Transaction - Resolved
  • Issue resolved
  • Resume PayPath transactions
PayPath Users 9/3/20
UCPath Alert: Error Message When Submitting a PayPath Transaction
  • Issue identified
  • Hold on processing PayPath transactions
PayPath Users 9/3/20
[UCPath] Jobcode Issue - Resolved
  • Issue resolved
  • Try failed transactions again
All Users 9/3/20
[UCPath] Partial Fix to Jobcode Issue
  • Partial resolution on jobcode issue
  • Report future errors to UCPath team
All Users 9/2/20
[UCPath] ERIT in UCPath Training Follow-Up
  • Training materials
ERIT training attendees 9/1/20
[UCPath] Jobcode Issue
  • Issue identified with Jobcode
  • Do not submit inquiry, UCPC is aware of the problem
All Users 8/31/20
UCPath Update: Interlocation One-Time Payment Process Change
  • Process change
One-Time Pay users 8/28/20
UCPath Update: HR Worksite ID - Required
  • Worksite ID field now a system requirement
  • Relevant job aids/resources
Position Management Users 8/28/20
[UCPath] POI on Person Org Summary
  • POI records not showing in Person Org Summary
  • Workaround: use Search by Name
Smart HR Template Initiators, POI Initiators and Approvers 8/27/20
[UCPath] Catastrophic Leave Training Follow-Up
  • Training materials
  • Answers to questions that came up in training
Catastrophic Leave training attendees 8/27/20
UCPath Alert: Update on Temporary Workaround Request When Submitting Mass PayPath Actions (E-081) to Salary Plan/Grade
  • Update
  • Reminder/workaround
  • Next steps
Mass PayPath Users 8/19/20

UCPath Alert: Defect with LNP and LNF Earnings Codes

  • Earning code defect
  • Workaround
  • Next steps
Extended Absence Initiators 8/17/20
[UCPath] Retro Pay Operational Alignment Deck Update
  • New guidance for retro FTE increases
  • See slides 20-21
PayPath Users, Payroll Request Users 8/17/20
UCPath Alert: Temporary Workaround Request When Submitting Mass PayPath Actions (E-081) to Salary Plan/Grade
  • Temporary workaround for mass PayPath actions
  • Expected resolution date
Mass PayPath Users 8/13/20
[UCPath] FY Funding Rollover
  • Funding rollover correction process
Position Funding Users, Direct Retro Users 8/11/20
UCPath Alert: RESOLVED - Issue with Editing & Submitting Existing Extended Absence Requests
  • Issue resolved
  • Notify UCPath Center of further issues
Extended Absence Users 8/3/20
[UCPath] Known Issue - Multi-Headcount Positions
  • Known issue with MHC positions
  • Intermin suggestion
Position Management Users 7/28/20
UCPath Notice: Phone Service Beginning Monday, July 27
  • UCPath Center phone service returns 7/27
  • Business hours, required information for callers, other details
All Users 7/23/20
UCPath Alert: Google Chrome Updates - Potential Error Message
  • Updates to Google Chrome may cause issues
  • Resolution steps
All Users 7/15/20
[UCPath] Update for ERC Codes to default
  • Changes to Employee Relations Codes (ERC)
Position Management Users, PayPath Users 7/10/20
[UCPath] Update on One-Time Payments
  • New Reason Code field added to One-Time Payments page
One-Time Pay Initiators, One-Time Pay Approvers 7/8/20
UCPath Alert: WFA Transactions Averaging 5-7 Days
  • WFA is currently averaging a turnaround time of five to seven days due to LBNL cutover, expect return to normal by 7/13
WFA Users 7/8/20

[UCPath] Training Update - Retirement Job Aid

  • Updates to Retirement Transaction Process for July 1 Retirement Date job aid
Smart HR Template Initiators 7/6/20

[UCPath] Training Update - Extended Absence Request Job Aid

  • Updates to Extended Absence Request Leaves and Descriptions job aid
Absence Management Users 7/6/20
UCPath Alert: Update on Current Auto Temination 
  • Due to the high volume of employee records UCPath is receiving with an end date of June 30, 2020, the Auto Termination process is on pause until July 3, 2020
Smart HR Template Initiators 7/1/20
[UCPath] Learning Lab Survey
  • Description of proposed Learning Labs
  • Link to survey
All Users 6/23/20
[UCPath] Dual Appointment Position Requirements Job Aid
  • New job aid for dual appointment positions
PayPath Initiators, PayPath Approvers, Smart HR Template Initiators 6/23/20
[UCPath] Transfers and Extensions Update
  • Users can now make the effective date the day after the prior appointment's end date in PayPath extensions or Smart HR Template transfers without causing a break in service
Smart HR Template Initiators, All PayPath and Mass PayPath Users 5/18/20

[UCPath] Guidance around Work-Study

Sent on behalf of Financial Aid and Scholarships Office (FASO)

  • Information about leave for work-study students
All Users 5/18/20
[UCPath] e-Verify Checkbox
  • Clarification on e-Verify checkbox
Position Funding Initiators, Position Funding Approvers, Direct Retro Initators, Direct Retro Approvers 5/12/20

[UCPath] New Process: Retro Triggers for FTE Increases

  • New process for handling retro triggers for FTE increases as of April 28
Payroll Request Initators, Payroll Request Approvers 5/5/20
[UCPath] Retirement Job Aids
  • New job aid available to assist with the retirement transaction process for July 1 retirements
HR Templates Initiators, Retirement Approvers 4/22/20
[UCPath] E-104 - New Automatic Process on Pay Cycle Changes
  • New E-014 process will run when Job Data changes are detected
HR Template Initiators, PayPath Initiators, Payroll Request Initiators, One Time Pay Initiators 4/9/20
[UCPath] Review Paycheck Summary
  • Updates to Review Paycheck Summary page
Review Paycheck Summary Inquiry 3/31/20

UCPath Center Service Continuity Update

  • UCPath Center staff transitioning to remote work as of 3/20
  • Service modifications
All Users 3/19/20
UCPath Alert: GL Direct Retro (Salary Cost Transfer) Process Issue - RESOLVED
  • Denied Direct Retros can be resubmitted
  • List of transactions attached
Users who had denied Direct Retro transactions 3/12/20
UCPath Alert: GL Direct Retro (Salary Cost Transfer) Process Issue Update 3/10
  • New Direct Retros can be submitted
  • Failed Direct Retros should NOT be resubmitted yet, Berkeley team will follow up with users
Funding Entry Initiators, Funding Entry Approvers, Direct Retro Initiatiors, Direct Retro Approvers 3/10/20

UCPath Alert: GL Direct Retro (Salary Cost Transfer) Process Issue

  • Do not submit or approve any GL Direct Retro (Salary Cost Transfer) transactions until further notice
Funding Entry Initiators, Funding Entry Approvers, Direct Retro Initiatiors, Direct Retro Approvers 3/9/20
UCPath Alert: URGENT - Resubmit PayPath Transactions by 5PM
  • Resubmit PayPath Actions by 5PM to ensure updates will meet deadline for biweekly employees.
  • Review this list to identify transactions needing submission
PayPath Initiators, PayPath Approvers 2/10/20
[UCPath] PayPath Issue Resolved
  • PayPath issue resolved, individual and mass PayPath working normally
PayPath Initiators, PayPath Approvers, Mass PayPath 2/7/20
UCPath Alert: Resolution - Mass Update for WFA Data Changes
  • Mass PayPath issue resolved
  • Mass PayPath can be used as workaround for PayPath issue until there is resolution
Mass PayPath users 2/6/20
[UCPath] PayPath Issue
  • PayPath issue preventing transactions from writing to Job Data
PayPath Initiators, PayPath Approvers 2/5/20
UCPath Update: Issue Resolved - Position Updates via Position Control
  • The issue is resolved
  • Location initiators should submit the Position updates via Position Control instead of using the workaround method
Position Management Initiators, Position Management Approvers 1/2/2020

2019

Subject

Key Messages

To

Date
UCPath Alert: WFA Data Changes (Mass PayPath)
  • Performance issues with Mass Update for WFA Data Changes (Mass PayPath)
  • Mass PayPath was made unavailable and is not be expected to be available until 1/2020

Mass PayPath Initiators, Mass PayPath Approvers

12/13/19

[UCPath] Approved Vacant Position Updates Not Saving

  • Since 12/2 we have had reports of updates to Vacant Positions initiated and approved but not updated to the UCPath Position record
  • We have reported the problem to UCPath as an urgent issue
Position Management Initiators, Position Management Approvers 12/3/19
UCPath Alert: Off-cycle Processing Delay
  • Off-cycle payments will be issued Tuesday, 11/26
Payroll Request Initiators, Payroll Request Approvers, Time File Upload Initiators, Time File Upload Approvers 11/22/19
[UCPath] Delayed Release: Search for People Page
  • Search for People page release delayed until 11/15
  • No functionality changes
HR Template Initiators 10/11/19

[UCPath] New Search for People Page + Personal Data Fields Changing

  • New Search for People (Search/Match) Page
  • Personal data fields changing on HR templates
HR Template Initiators 10/9/19

UCPath Update: New Job Aid: What You Need To Know About Interlocation One-Time Additional Pay

  • New Job Aid: Interlocation One-Time Additional Pay
HR Template Initiators, One-Time Pay  10/8/19
UCPath Alert: UCPath Unplanned Maintenance
  • Unplanned maintenance, UCPath unavailable
All Users 9/30/19
[UCPath] UCPath Online Authentication Issue
  • Order of campuses at UCPath login changed
  • Clear browser cookies to resolve authentication issues
All Users 9/10/19
[UCPath] Important Reminders about Work-Study
  • Reminders related to transactions that impact Work-Study Funds
All Users 9/6/19
[UCPath] Recommendation: Clear Your Browser Cache
  • Clear browser cache to alleviate issues
All Users 9/4/19
[UCPath] Check Your Transactions
  • Possible issues related to TAM conversion, check that transactions have saved
All Users

9/4/19

[UCPath] Garnishments processed by UCPC
  • UCPath Center process for processing garnishments
Payroll Initiators 8/30/19
[UCPath] Best Practices for Position Management
  • Attend sessions to learn best practices for position management
Position Management Initiators, Position Management Approvers 8/28/19
UCPath Alert: Labor Ledger Delay
  • UCPath experiencing data delivery issues
Funding Entry Initiators, Funding Entry Approvers 8/21/19
[UCPath] Upcoming System Unavailability
  • Upcoming UCPath unavailability dates and related info
All Users 8/20/19
[UCPath] Salary Admin Plan and Salary Grade Fields
  • User must manually populate Salary Plan and Salary Grade fields
Position Management Initiators, Position Management Approvers, PayPath Initiators, HR Template Initiators, Hire Approvers, Rehire Approvers 8/15/19
[UCPath] Modified ADD CWR Template
  • Fields added for contact information on CWR template
Smart HR Template Initiators 8/15/19
[UCPath] Payroll Request Updates + New Offcycle Dashboard
  • New offcycle dashboard added
  • Dashboard statuses, job aid, and significant updates to slides
Payroll Request Initiatiors, Payroll Request Approvers, Payroll Request Inquiry 7/12/19
[UCPath] Intra-Location Transfer Reason Code
  • Reason codes for intra-location transfers
Smart HR Initiators, Smart HR Approvers 7/12/19
[UCPath] Identity Questions Update
  • Information about identity questions and demographic data
All Users 7/9/19
[UCPath] SARA is Live Today
  • SARA retotrofitted for UCPath, initiate new security requests in SARA
  • SARA Guide
All Users 7/9/19
[UCPath] Help Site Not Working with Google Chrome
  • Help site not working with Chrome, use another browser
All Users 6/26/19
[UCPath] Late Pay Direct Retros
  • Freeze for Direct Retros
Direct Retro Initiators, Direct Retro Approvers 6/21/19

[UCPath] Funding Entry Freeze: June 10 at 12:00 PM - June 11 at 12:00 PM

Sent on behalf of the Controller's Office

  • Funding entry freeze
Funding Entry Initiators, Funding Entry Approvers 6/10/19
[UCPath] Full Time/Part Time Field
  • Set Full Time/Part Time field to "Fixed" or "Variable"
Position Management Initiators 6/10/19
UCPath Center Alert: Planned Maintenance - Saturday, April 27, 4:30 - 10:30am
  • Planned maintenance
All Users 4/22/19