Communications to Transactional Users

• Service restored, transaction processing may resume

• Do not process transactions until further notice

UCPath Alert: UCPath Experiencing Widespread Service Disruption

• UCPath service impacted, updates to follow

Reminder - UCPath Update: Job Record End Date Monitoring

• Action required: run report and review jobs with upcoming end dates
• Initiate transactions accordingly

• Workaround no longer necessary and has been retired

• UCPath now available
• Update bookmarks
• UCPath notification email address changed back to original address

Linked message includes both the original message and the update.

• Updates and schedule for salary cost transfer processing

• 2021 calendars and schedules now available

UCPath Update: Job Record End Date Monitoring

• Action required: run report and review jobs with upcoming end dates
• Initiate transactions accordingly

• New CalTime process effective 11/15
• Current vs. future state
• FAQs

11/4/20

• Info about new UCPath initiative
• Link to survey to provide feedback

• New reason codes

• Additional Pay removed from Smart HR Templates
• Benefits of change

• Clarification about the new payroll calendar from UCPC FAQs

• New clarification added to Payroll Processing Schedules, applies to all pay-impacting transactions
• Additional clarification coming from UCPC soon

• New clarification added to Payroll Processing Schedules

• Contact UCPath Ops Team for assistance with corrections to cat. leave corrections

• Recent updates from UCPath Center

• Work Period will auto-populate as of 10/8
• Affected areas

• Overpayment deadline
• Implications for employees who have been overpaid

• Process change effective 10/1

• Issue resolved
• Resume PayPath transactions

• Issue identified
• Hold on processing PayPath transactions

• Issue resolved
• Try failed transactions again

• Partial resolution on jobcode issue
• Report future errors to UCPath team

• Training materials

• Issue identified with Jobcode
• Do not submit inquiry, UCPC is aware of the problem

• Process change

• Worksite ID field now a system requirement
• Relevant job aids/resources

• POI records not showing in Person Org Summary
• Workaround: use Search by Name

• Training materials
• Answers to questions that came up in training

• Update
• Reminder/workaround
• Next steps

UCPath Alert: Defect with LNP and LNF Earnings Codes

• Earning code defect
• Workaround
• Next steps

• New guidance for retro FTE increases
• See slides 20-21

• Temporary workaround for mass PayPath actions
• Expected resolution date

• Funding rollover correction process

• Issue resolved
• Notify UCPath Center of further issues

• Known issue with MHC positions
• Intermin suggestion

• UCPath Center phone service returns 7/27
• Business hours, required information for callers, other details

• Updates to Google Chrome may cause issues
• Resolution steps

• Changes to Employee Relations Codes (ERC)

• New Reason Code field added to One-Time Payments page

• WFA is currently averaging a turnaround time of five to seven days due to LBNL cutover, expect return to normal by 7/13

[UCPath] Training Update - Retirement Job Aid

• Updates to Retirement Transaction Process for July 1 Retirement Date job aid

[UCPath] Training Update - Extended Absence Request Job Aid

• Updates to Extended Absence Request Leaves and Descriptions job aid

• Due to the high volume of employee records UCPath is receiving with an end date of June 30, 2020, the Auto Termination process is on pause until July 3, 2020

• Description of proposed Learning Labs
• Link to survey

• New job aid for dual appointment positions

• Users can now make the effective date the day after the prior appointment's end date in PayPath extensions or Smart HR Template transfers without causing a break in service

[UCPath] Guidance around Work-Study

Sent on behalf of Financial Aid and Scholarships Office (FASO)

• Information about leave for work-study students

• Clarification on e-Verify checkbox

[UCPath] New Process: Retro Triggers for FTE Increases

• New process for handling retro triggers for FTE increases as of April 28

• New job aid available to assist with the retirement transaction process for July 1 retirements

• New E-014 process will run when Job Data changes are detected

• Updates to Review Paycheck Summary page

UCPath Center Service Continuity Update

• UCPath Center staff transitioning to remote work as of 3/20
• Service modifications

• Denied Direct Retros can be resubmitted
• List of transactions attached

• New Direct Retros can be submitted
• Failed Direct Retros should NOT be resubmitted yet, Berkeley team will follow up with users

UCPath Alert: GL Direct Retro (Salary Cost Transfer) Process Issue

• Do not submit or approve any GL Direct Retro (Salary Cost Transfer) transactions until further notice

• Resubmit PayPath Actions by 5PM to ensure updates will meet deadline for biweekly employees.
• Review this list to identify transactions needing submission

• PayPath issue resolved, individual and mass PayPath working normally

• Mass PayPath issue resolved
• Mass PayPath can be used as workaround for PayPath issue until there is resolution

• PayPath issue preventing transactions from writing to Job Data

• The issue is resolved
• Location initiators should submit the Position updates via Position Control instead of using the workaround method

Key Messages

To

• Performance issues with Mass Update for WFA Data Changes (Mass PayPath)
• Mass PayPath was made unavailable and is not be expected to be available until 1/2020

Mass PayPath Initiators, Mass PayPath Approvers

[UCPath] Approved Vacant Position Updates Not Saving

• Since 12/2 we have had reports of updates to Vacant Positions initiated and approved but not updated to the UCPath Position record
• We have reported the problem to UCPath as an urgent issue

• Off-cycle payments will be issued Tuesday, 11/26

• Search for People page release delayed until 11/15
• No functionality changes

[UCPath] New Search for People Page + Personal Data Fields Changing

• New Search for People (Search/Match) Page
• Personal data fields changing on HR templates

UCPath Update: New Job Aid: What You Need To Know About Interlocation One-Time Additional Pay

• New Job Aid: Interlocation One-Time Additional Pay

• Unplanned maintenance, UCPath unavailable

• Order of campuses at UCPath login changed
• Clear browser cookies to resolve authentication issues

• Reminders related to transactions that impact Work-Study Funds

• Clear browser cache to alleviate issues

• Possible issues related to TAM conversion, check that transactions have saved

9/4/19

• UCPath Center process for processing garnishments

• Attend sessions to learn best practices for position management

• UCPath experiencing data delivery issues

• Upcoming UCPath unavailability dates and related info

• User must manually populate Salary Plan and Salary Grade fields

• Fields added for contact information on CWR template

• New offcycle dashboard added
• Dashboard statuses, job aid, and significant updates to slides

• Reason codes for intra-location transfers

• Information about identity questions and demographic data

• SARA retotrofitted for UCPath, initiate new security requests in SARA
• SARA Guide

• Help site not working with Chrome, use another browser

• Freeze for Direct Retros

[UCPath] Funding Entry Freeze: June 10 at 12:00 PM - June 11 at 12:00 PM

Sent on behalf of the Controller's Office

• Funding entry freeze

• Set Full Time/Part Time field to "Fixed" or "Variable"

• Planned maintenance