UCPath Overview

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At a Glance: What's Changing with UCPath?

Learn what UCPath can do for UC employees, including what's changing and not changing for UC Berkeley. This information is a high-level overview of UCPath the benefits and changes it brings to UC Berkeley.

What's New What's Changing What's Not Changing
  • UCPath Online Self-Service portal
  • Enroll in direct deposit for up to 3 accounts
  • Employees will get new ID numbers
  • UCPath Center - shared services hub for all UCs
  • Paycheck layout
  • UCPath replaces our HR System (HCM - Human Capital Management) and our Payroll System (PPS - Payroll and Personnel System)
  • No automatic notifications about earnings statements
  • New Position numbers
  • UCPath templates will be used to submit all requests into UCPath (e.g., Position Request, Position Funding, Hire New Staff Employee)
  • UCPath in-system workflow for templates and forms: Initiator submits template and Approver approves
  • Direct Retro replaces Payroll Expense Transfer (PET) in PPS
  • Cal Answers and Cognos will be used for HR and payroll reporting
  • Any of your employee information, including health and retirement benefits, which will convert to UCPath
  • Regions, Regional Directors, HR Partners
  • ServiceNow
  • CalTime
  • Staff recruitment will continue to be processed in Talent Acquisition Manager (TAM)
  • Cal Answers as your primary reporting tool
  • Travel + Entertainment reimbursement system 
  • At Your Service Online (AYSO) for retirement information and historical payroll information
  • Performance review process
  • Cal 1 Card (new Employee ID numbers will automatically link to existing Cal 1 Cards)

UC Berkeley Training Approach for UCPathUC Berkeley Training Approach for UCPath

The UCPath project team is committed to providing a variety of course topics along with several delivery methods that are designed to enhance learning and on-the-job success.

All Self-Service Portal employees (students, full-time staff, and academics) will receive:

  • Job Aids which contain Portal Basics information (how to conduct self-service transactions)
  • Help site (available 24 hours a day, 7 days a week) with simulations and practice exercises

Training is required for UCPath Operational staff who will use UCPath regularly for functions related to HR, academic personnel, payroll, funding, etc. These employees will receive:

  • Mandatory Web-based Training (Completion is required to attend classroom training)
  • Before Go-Live: Mandatory classroom training (Instructor-Led Training)
  • After Go-Live: Working Office Hours for assisted use of the UCPath system during the month of March 2019
  • Job Aids (Supplemental learning material which includes earn code and reason code mapping)
  • Help site (available 24 hours a day, 7 days a week) with simulations and practice exercises

Training Schedule

Training timelines:

  • Mandatory Web-Based Training is now open. Visit our Training Resources and Help page to take trainings.
  • Enrollment for instructor classroom training now open. Classroom Training began in February 2019. 

Please Note: Initiators and approvers who do not complete their required training by April 15, 2019 will have their initiator and approver roles removed in the UCPath system until they complete all their required training.


Change ManagementWhat is Change Management?

Change is a process, not an event:

  • Need to address change directly and consistently throughout the project
  • Continue supporting change beyond Go-Live

 

Change Management:

  • Processes and tools to manage the people side of change
  • Structured approach to transitioning people and processes from current state to the future state
  • Helps stakeholders accept and adopt new technology, business processes, and roles so that they become standard operational procedure.

Why UCPath?

  • The University of California is committed to achieving a level of administrative excellence equal to that of its teaching and research enterprises.
  • UCPath is a system-wide initiative to strengthen our operations and ability to accommodate growth with stable, modern technology that can support our complex employee population and changing business needs.
    • Our current Payroll Personnel System (PPS) is at risk of generating inaccurate pay and not meeting compliance requirements as we continue to add complex modifications to an outdated application.
    • PPS is at risk of breaking down and programming support for its outdated technology is expensive and hard to find.
  • UCPath will enable us to work smarter with upgraded technology, standardized processes, and a central database for employee information.

What Challenges Come with a New System?

Change of this magnitude is hard; our campus will need to make adjustments along the way and may experience unexpected challenges during the transition period. You can be prepared by knowing that it may take longer to complete certain transactions as the staff become familiar with the UCPath system.

The full benefits of UCPath will not be realized immediately, but over time greater efficiency and productivity will be realized through the system-wide integration of transaction services in support of payroll, benefits, human resources, and academic personnel.


Readiness Survey - Why We Do It

Readiness surveys are used to take the pulse of the campus when working on a change initiative like UCPath. The initial survey is meant to provide a baseline or starting point for where people are in regards to their knowledge or support of the change.

Your response to these surveys will help ensure success when we roll out UCPath at Berkeley.

What are Pathfinders Roles?

What are Pathfinder Roles?Pathfinders are the change agents working with the Berkeley UCPath team to ensure a smooth rollout of UCPath.

  • Support the change to UCPath at Berkeley
  • Ensure a two-way communication channel between UCPath and your area
  • Participate and have others participate in learning about UCPath and what’s changing

Pathfinders List


Learn about the UCPath Project

UCPath Project