Projects

Welcome to the Upcoming Key Projects page, where you can stay informed about upcoming UCPath projects and their deployments. This page contains details about what's changing in UCPath, how it will affect you, important dates, and how you can prepare for the upcoming implementation. 

Business Phones in People Cards - June 2024

Project Overview:
We are introducing a new feature in People Cards allowing employees and supervisors to add and maintain business phone numbers with direct UCPath integration. This update ensures compliance with Government Code 3558 and enhances data accuracy and organizational communication.

Key Features:

  • New fields for business phone numbers in People Cards.
  • Automatic overnight updates to UCPath.

Stay tuned for further updates and instructions as we approach the project launch.

Pronouns and Gender Identity Updates in UCPath - July 2024

Effective July 15, 2024, UCPath is implementing important changes to enhance the inclusivity of our system. We are introducing new features related to pronouns and gender identity. The goal of the Gender Identity and Pronouns project is to capture gender identity, sexual orientation, and pronouns in the UCPath system to align with the Gender Recognition and Lived NamePolicy

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What's Changing?

Beginning in July 2024, UCPath is rolling out options that will empower our employees:

  1. Pronouns: Employees can select pronouns that align with their identity.

  2. Gender Identity and Sexual Orientation: We will update SOGI (Sexual Orientation and Gender Identity) values to conform with the Gender Recognition and Lived Name Policy.

Where Will These Changes Be Visible?

There will be no changes to how and where Gender Identity and Sexual Orientation Values are stored/displayed.  

The pronouns selected in UCPath will integrate into various aspects of the system, becoming visible to the following stakeholders:

  • UCPath Transactors

  • Employee Self-Service

  • Manager Self-Service

  • Reports

  • Downstream Systems

This update is part of our commitment to creating a more inclusive and diverse environment. It's all about ensuring that every individual's identity is respected and celebrated.

We invite you to stay tuned for the July 2024 release, which represents another significant step in our journey toward a more inclusive UCPath.

Check out our FAQs, here

Former Employee Portal - July 2024

The Project seeks a solution to strengthen or replace the authentication process for former employees needing access to the UC PeopleSoft-based Human Resource system. Access allows the former employees to retrieve their payroll and tax information for a duration of time once their location user accounts have been closed.

New SOBO Case Submission Form - July 2024

As part of the Enhance Ask UCPath Initiative, we are excited to introduce the new SOBO (Submit on Behalf Of) Case Submission Form. This upgrade aims to simplify, standardize, and enhance the case management experience for submitters, providing a more intuitive and user-friendly interface.

Who Will Be Impacted?

This update will affect transactors who submit inquiries on behalf of employees through Ask UCPath.

Project Purpose

The primary goal of this project is to streamline the case submission process, making it easier and more efficient for submitters to manage cases. By implementing a standardized and intuitive form, UCPath Center aims to significantly improve the user experience for all involved.

TAM Fluid Navigation - July 2024

This project will provide a modernized design with improved functionality for recruitment teams and applicants, reduce customizations, and implement a delivered solution. It will also remove security customizations to provide additional flexibility for how applicant details are managed.

Objectives:

  • Streamline the applicant process with a fluid candidate gateway that leverages activity guides to meet each location's business needs

  • Utilize a new home page and tiles that provide real-time information

  • Provide improved approval design for job offers and job openings

  • Enable delivered security options to improve location flexibility for hiring teams to access information

Improve Accruals- October 2024

This project aims to improve UCPath accrual management by streamlining the process to manage employee accruals ( Sick, Vacation, Comp, Sabbatical Credits,etc. ) through delivered functionality in Absence Management that will decrease processing timeline. 

The goal of the Improve Accrual Management project is to:

  • Improve UCPath accrual processing by calculating, validating, and correcting UCPath accruals through delivered functionality (Absence Management)​

  • Reduce/eliminate customizations and move to delivered functionality​

  • Provide accurate accrual balances online for employees​

  • Timely and correct accrual balances will improve final pay accuracy​

  • Establish foundation to improve and simplify leave management  eventually enabling self-service functionality​

  • Reduce manual effort for the production team

  • Reorder absence run to calculate on the day of payroll confirmation.

Rewrite GL Assessment Phase 2 - November 2024

Assessments are currently calculated as a part of each payroll run and each Salary Cost Transfer or Direct Retro batch processing. The Rewrite GL Assessments project will separate the assessment functionality into an independent process that is run 1-2 times per a month. Where Phase 1 of this project focused on systemwide assessments, Phase 2 focuses on local assessments. 

Improved Security Access Process for Inter-Location Transfers - November 2024

Enhance our security access process for employees transferring between locations.

Currently, security access for employees is decentralized and managed manually at the local level. This often results in delays when updating security provisions during inter-location transfers, requiring both the former and new locations to take action. If these updates are not completed in a timely manner, the UCPath Center Security team must manually intervene to adjust the employee’s security provisions at the former location, enabling the new location to grant appropriate access.

The new streamlined process aims to reduce these delays and manual interventions, ensuring a more efficient and secure transfer experience for our employees.

Improve Final Pay Project - Phase 2 Launching March 2025

The multiphase Final Pay project aims to streamline final pay processing using UCPath's native functionalities.

Key Deliverables:

  • Streamline Final Pay Activities: Reduce the effort required to complete final pay tasks.
  • Increase Accuracy: Reduce manual entry and eliminate comment fields.
  • Enhance Data Integrity: Use UCPath data for final pay; ensure accurate leave, accrual, and retirement information for rehired employees.
  • Improve Off-boarding: Collect personal email and home address for former employees to access historical W-2 and pay information; inactivate outdated additional pay and deductions; deactivate direct deposit accounts to enhance security.

Project Timeline:

  • Phase I: Launched last December, introduced key fields to the Payroll Request transaction screen.
  • Phase II: Launching in March 2025, introducing a Final Pay Dashboard to improve transparency and reduce overpayments.

How Can the Campus Prepare?

To align with UC systemwide changes, departments and managers must promptly communicate terminations to HR and Regional staff:

  1. Departments and Managers:

    • Submit separation information to Berkeley Regional Services (BRS) or departmental HR within 1-2 days of notice.

  2. BRS HR and Payroll or Departmental HR:

    • For voluntary separations: Process final pay within 4-6 business days.
    • For involuntary separations: Process final pay within 3-5 business days.

  3. UCPath Center:

    • Process and issue pay within 5-7 business days of receiving the final pay request.

What’s Next?

Phase II, launching in March 2025, will introduce a Final Pay Dashboard to improve cross-campus transparency and reduce overpayments.

Improve Retro Processing​ - March 2025

The goal of the Improve Retroactive (Retro) Processing project is to create visibility for the paycycle processing schedule by optimizing delivered functionality and minimizing manual intervention. 

Top Deliverables:

  • Provide locations more time, additional details to review and address discrepancies​

  • Provide locations visibility to scenarios where additional action is required​

  • More consistent processing of retros, improve pay and benefit accuracy​

  • Automate retro processing for UCPath to process retro requests with minimal manual intervention and reduced processing time

Manage Job Project - (AKA Replace PayPath Project) 2023 - 2026

The Manage Job Project is a transformative, multi-year initiative aimed at enhancing UCPath functionality. This project brings Oracle-delivered features to streamline job data processing, reducing reliance on the custom PayPath solution.

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Central to Manage Job are Activity Guides which streamline job data transactions through specific guided system processes while mitigating data entry errors. New transaction validations and edits are included to ensure data change transactions are submitted accurately and with more precision. The Manage Job solution is intended to fully replace PayPath functionality by 2026, and will be introduced in phases, beginning in 2023.

For more information, please see our past spotlights on the Manage Job project:

In addition to updating job information, Manage Job will encompass additional transaction types with validations, ensuring comprehensive functionality.

During this transition, all PayPath transactors will initially have view-only access to the Manage Job tile. Pilot users within the Region will be granted transactional privileges, with broader access being phased in over time.

Who will be impacted?

  • If you're currently using PayPath pages, please continue to do so alongside Smart HR Templates.

  • The UCPath Operations team in coordination with the pilot users will orchestrate the rollout of new functionality to all transactors, ensuring optimal timing and readiness.

Introducing Direct Entry Project (AKA Direct Hires) 2023 - 2026

The UCPath Operations Team, working in tandem with BRS and the UCPath Center, is embarking on a collaborative journey to introduce Direct Entry in UCPath. 

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What is the Project About?

This multi-phased project focuses on simplifying and streamlining the process of selected hire transactions, job data changes, terminations, and transfers within UCPath. The primary goal is to minimize the number of handoffs needed to complete these transactions, providing a more efficient and user-friendly experience for our UCPath community.

For those who have used the former UCB version of HCM (prior to March 2019), this mirrors the previous ability to directly add a new employee or make updates directly to Job Data. 

Why is This Project Important?

By reducing the complexities and delays associated with transaction processing, the Direct Entry pilot aims to cut down on the manual processing that currently exists in UCPath. This initiative is expected to enhance the overall user experience and promote a more streamlined UCPath entry.

What to Expect?

The project will be implemented in multiple phases to ensure a smooth transition. We anticipate a gradual roll-out of this new functionality, designed to make UCPath transactions more efficient.

Future stages will explore adding the ability to add multiple updates with the same date in Positions (aka “effective sequencing”) as well as alternative methods for inserting historical changes that seek to avoid some of the issues with Paypath. 

We're excited about the positive impact this project will have on our UCB transactors. Stay tuned for updates and additional information as the project progresses.

Coming Soon: 

  • Improve Leave Management - Implementation Date Pending

  • Improve Employee / Manager Self-Service - July 2025

  • Implement Fluid for ESS and MSS - July 2025

  • Fluid Self-Service Benefit Election Events & Confirmation Statements​- July 2025

  • Salary Cost Transfer Phase II​- July 2025

  • Rewrite Mass Salary Cost Transfer - March 2026

  • Benefits for Medical Residents & Fellows - July 2026

  • ​Escalated Case Resolution: Identification, Routing, Reporting - July 2026

  • Replace PayPath - Position Management & Retire PayPath​- March 2027

  • Replace Mass PayPath​ - March 2027