Completed Projects

TAM Fluid Navigation - July 2024

This project will provide a modernized design with improved functionality for recruitment teams and applicants, reduce customizations, and implement a delivered solution. It will also remove security customizations to provide additional flexibility for how applicant details are managed.

Objectives:

  • Streamline the applicant process with a fluid candidate gateway that leverages activity guides to meet each location's business needs

  • Utilize a new home page and tiles that provide real-time information

  • Provide improved approval design for job offers and job openings

  • Enable delivered security options to improve location flexibility for hiring teams to access information

New SOBO Case Submission Form - July 2024

As part of the Enhance Ask UCPath Initiative, we are excited to introduce the new SOBO (Submit on Behalf Of) Case Submission Form. This upgrade aims to simplify, standardize, and enhance the case management experience for submitters, providing a more intuitive and user-friendly interface.

Who Will Be Impacted?

This update will affect transactors who submit inquiries on behalf of employees through Ask UCPath.

Project Purpose

The primary goal of this project is to streamline the case submission process, making it easier and more efficient for submitters to manage cases. By implementing a standardized and intuitive form, UCPath Center aims to significantly improve the user experience for all involved.

Former Employee Portal - July 2024

The Project seeks a solution to strengthen or replace the authentication process for former employees needing access to the UC PeopleSoft-based Human Resource system. Access allows the former employees to retrieve their payroll and tax information for a duration of time once their location user accounts have been closed.

Pronouns and Gender Identity Updates in UCPath - July 2024

Effective July 15, 2024, UCPath is implementing important changes to enhance the inclusivity of our system. We are introducing new features related to pronouns and gender identity. The goal of the Gender Identity and Pronouns project is to capture gender identity, sexual orientation, and pronouns in the UCPath system to align with the Gender Recognition and Lived Name Policy.

Learn More

What's Changing?

Beginning in July 2024, UCPath is rolling out options that will empower our employees:

  1. Pronouns: Employees can select pronouns that align with their identity.

  2. Gender Identity and Sexual Orientation: We will update SOGI (Sexual Orientation and Gender Identity) values to conform with the Gender Recognition and Lived Name Policy.

Where Will These Changes Be Visible?

There will be no changes to how and where Gender Identity and Sexual Orientation Values are stored/displayed.  

The pronouns selected in UCPath will integrate into various aspects of the system, becoming visible to the following stakeholders:

  • UCPath Transactors

  • Employee Self-Service

  • Manager Self-Service

  • Reports

  • Downstream Systems

This update is part of our commitment to creating a more inclusive and diverse environment. It's all about ensuring that every individual's identity is respected and celebrated.

We invite you to stay tuned for the July 2024 release, which represents another significant step in our journey toward a more inclusive UCPath.

Check out our FAQs, here

Business Phones in People Cards - June 2024

Project Overview:
We are introducing a new feature in People Cards allowing employees and supervisors to add and maintain business phone numbers with direct UCPath integration. This update ensures compliance with Government Code 3558 and enhances data accuracy and organizational communication.

Key Features:

  • New fields for business phone numbers in People Cards.
  • Automatic overnight updates to UCPath.

Stay tuned for further updates and instructions as we approach the project launch.

Ask UCPath Enhancements - Spring 2024

The goal of the Enhance Ask UCPath Initiative is to develop a user-friendly help site for employees seeking answers to their UCPath-related queries through the Ask UCPath platform.

Ask UCPath New Features - April 2024

UCPath is excited to introduce two important improvements that empower UC employees to better manage their inquiries about pay and benefits on UCPath online. On April 15, UCPath made the following enhancements available to all employees and transactional submitters.

Reopen Inquiries

This new feature enables users to reopen previously closed inquiries that require further attention, replacing the current "pending closure" and "follow-up" processes. This change will result in a consistent resolution process for all inquiry types.

Feature highlights:

  • Enables employees to reopen inquiries.
  • Allows cases to be reopened three times within one year of the original closure date.
  • Simplifies inquiry management by retaining original case numbers, associated communications, and attachments.

More Info: New Job Aid

Self-Close Inquiries

Employees will be able to close their inquiries when issues have been resolved or when UCPath assistance is no longer required.

Feature highlights:

  • Enables employees to close their own inquiries.
  • Does not apply to inquiries with pending actions.
  • There is no time limit for employees to close their cases.

More Info: Updated Job Aid Including Self-Close

New UCPath Case Submission Process -May 2024

Beginning May 6, the process for opening a case in AskUCPath will be changing to make it easier for employees (those without SOBO access) to open cases and ask questions to the UCPC. Here is a brief video showing the changes. While this does not impact most transactors who have SOBO access, please be aware of the changes for employees who may have questions.

Here, we proudly showcase a comprehensive list of completed projects that reflect UC Berkeley's latest innovations. 

Experian ID Theft Protection - April 2024

UC is implementing Experian(link is external) an Identity Theft (ID) Protection plan(link is external). As of 04/01/24, the plan will be available to all UC employees and their dependents under 18. Employees will be automatically enrolled. The plan is entirely UC-paid, so no employee payroll deduction is necessary at this time (however, UC may decide at some point in the future to offer an employee-paid benefit enhancement option). The new plan will appear on your benefit summary as Identity Theft Protection and will show eligible.

The Identity Theft Protection benefit option will show up in your UCPath.

Annual UCPath Upgrade - March 2024

The next Annual UCPath Upgrade will move UCPath from PUM 44 to PUM 47 to implement improved efficiencies and functionality in the UCPath system.

As part of the upgrade, a new Additional Notes feature will be available within the Manage Job tile to show the total number of notes available for a job.

Who will be impacted?

The new Additional Notes functionality within the Manage Job tile will only be available for pilot users within the Regions.

Final Pay Process Changes in UCPath - December 2023

The UCPath Center will be implementing UC systemwide changes to the final pay process. The goal is to streamline the end-to-end process and reduce the time required to issue final pay. In order to meet these new timelines, they’ve asked us to review our front-end processes to ensure we are submitting timely and accurate information pertaining to terminations and/or extensions in UCPath. As a result, it’s imperative that departments and managers swiftly communicate terminations (i.e. supporting documentation) to HR and Regional staff upon receiving notice or learning of a termination. 

The new schedules for final pay will be as follows:

  • Departments and Managers submit separation information to their Berkeley Regional Services (BRS) team or departmental HR support

    • 1-2 days after the notice from the employee 

  • BRS HR and Payroll, or departmental HR  

    • (voluntary separation): need to process the final pay transaction within 4-6 business days of notice

    • (involuntary separation): need to process final pay transactions within 3-5 business days of notice

  • UCPath Center 

    • will process and issue pay within 5-7 business days from when they receive the final pay request, if termination is received before the final pay request

Introducing the Upcoming Salary Cost Transfer (SCT) Tool: November 2023

We are pleased to announce the upcoming launch of our new Salary Cost Transfer (SCT) tool on November 13, 2023. This tool is designed to enhance the SCT process, address existing issues, and improve data accuracy.

Learn More

In preparation for this change, location transactors must process any pending direct retro (DR) and funding entry transactions by November 3, 2023, and complete mandatory training.

Timeline:

  • October 31 - November 16: Training sessions are available and required for all DR initiators, approvers, and inquiry users.

  • November 3: Review and approval of DR retro and funding entries by 5 p.m. Any transactions that have not been approved will be canceled by the UCPath Center as a part of their cutover activity. 

  • November 6: UCPath will process approved DR and funding entries.

  • November 6 - November 12:All UCPath GL pages will be disabled, including Funding Entry, Funding Upload, Direct Retro, Benefits Cost Transfers, and Budget Entry. 

  • November 9 – November 12: UCPath Center performs cutover activities. 

  • November 13: All GL access will be restored to locations, and the two new Salary Cost Transfer pages will be live.

Key Enhancements in the Salary Cost Transfer (SCT) Tool:

  • Consolidated SCT entry page: This supports various funding types dynamically.

  • Improved search: Added filters for earnings end date, pay end date range, earnings code, and full account unit (FAU) by location.

  • Simplified error validation: Real-time error/warning notifications are available in a dedicated view for easier error resolution.

  • Streamlined data entry: Old and new salary expenses are visible in a single data entry area.

  • Enhanced restricted SCT data entry: Cap rule calculations are simplified, eliminating the need for a separate MCOP worksheet for capped funds.

  • Defect resolution: Existing issues in the direct retro tool have been addressed in the new SCT tool.

  • Increased distribution frequency: SCT data distribution is more frequent, providing access to up-to-date information.

Required Training for all Direct Retro Transactors:

To ensure a smooth transition and effective use of the new Salary Cost Transfer pages, we are offering ten training sessions for existing users. Training is mandatory for initiators and approvers, and we strongly recommend inquiry users attend for better understanding. Failure to attend this training will result in the suspension of Direct Retro Initiator and Approver roles until completion.

Previous Communications:

We have been keeping transactors informed of these developments through the following updates:

We appreciate your cooperation and readiness for these forthcoming changes. The transition to the new Salary Cost Transfer pages represents an important step in streamlining processes.