When an eligible academic employee has a change in FTE, how do I calculate what their new Academic Sick Leave Bank should be?

Follow the following steps:

  1. Calculate Days Remaining: Calculate how many days are left in the employee’s sick bank based on their original FTE and usage. 
    • Remaining Days = Current Balance ÷ 8 hrs ÷ previous FTE
  2. Calculate New Bank Hours: Based on the employee’s new FTE, calculate the total number of hours they should have in their bank for their remaining sick days. 
    • New Bank Hours = Remaining Days × 8 hrs × FTE
  3. Calculate Adjustment: Compare the New Bank Hours to their current bank hours. The difference if your adjustment.
    • Adjustment Amount = New Hours − Current Hours
  4. Submit Transaction: Submit a Manage Accruals ‘Other’ transaction:
    • Increase the bank with positive value (+) if their new hours are higher.
    • Decrease the bank with a negative value (−) if their new hours are lower.
    • The goal is for the bank to reflect their New Bank Hours.

Review the Job Aid: Manage Accruals – Academic Sick Leave Bank for more information on calculating new Academic Sick Leave Bank balances, including various scenario examples.

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