Manage Accruals

Manage Accrual transactions in UCPath allows transactors to enter hours and takes, and correct an employee’s accrual balances.

Job Aids & Resources | Manage Accruals

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Training Options & Requirements | Manage Accruals

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Manage Accruals

What is Manage Accruals about?

Manage Accrual transactions in UCPath allow transactors to enter hours and takes, and correct an employee’s accrual balances.

SARA Roles to Request | Manage Accruals

Learn which roles to request (Inquiry, Initiator, Approver) and how to get the right access for your job.

Due to a change in bank-eligible FTE, I need to adjust an employee’s Academic Sick Leave Bank balance. How do I do that?

To adjust Academic Sick Leave banks in UCPath, submit a Manage Accruals Transaction in UCPath with the following values:

Transaction Type: ‘Other’

Absence Element: ‘UCAE ACAD SB’.

FMLA/CFRA/PDLL Usage?: ‘N’for no.

Hours: positive valuesincrease the Academic Sick Leave Bank balance; ...

When an eligible academic employee has a change in FTE, how do I calculate what their new Academic Sick Leave Bank should be?

Follow the following steps:

Calculate Days Remaining: Calculate how many days are left in the employee’s sick bank based on their original FTE and usage. Remaining Days = Current Balance ÷ 8 hrs ÷ previous FTE Calculate New Bank Hours: Based on the employee’s new FTE, calculate the total number of hours they should have in their bank for their remaining sick days. New Bank Hours = Remaining Days × 8 hrs × FTE Calculate Adjustment: Compare the New Bank Hours to their...

An academic employee is entitled to ‘six days’ of sick leave. How is this calculated?

UCPath tracks sick leave in hours, prorated by their eligible FTE. The employee’s sick bank can be calculated as: 6 Days × 8 Hrs × FTE.

Review the Job Aid: Manage Accruals – Academic Sick Leave Bank for more information on submitting sick takes for and adjustments to an employee’s Academic Sick Leave Bank.

The Academic bank is defined as six days, but the Admin - Review Absence Balance page displays academic banks in hours. How do I convert between days and hours?

To convert from Days to Hours and vice versa, use the following formulas:

Days to Hours Converter: Days × 8 Hrs × FTE

Examples:

4 days × 8 hrs × 1.0 FTE = 32 hours

6 days × 8 hrs × 0.75 FTE = 36 hours

Hours to Days Converter: Balance ÷ 8 Hrs ÷ FTE

Examples:

24 hrs ÷ 8 hrs ÷ 0.5 FTE = 6 days...

How should sick usage for an Academic Bank eligible employee be entered in Manage Accruals?

Academic sick usage can be entered in Manage Accruals the same way any other sick usage is entered:

Transaction Type: Take

Earn Code:

SKL (for monthly employees)

S1L (for biweekly employees)

FMLA/CFRA/PDLL Usage?:

N if the sick usage is unprotected

P if...

What should I know about the Academic Sick Leave Bank for eligible academic employees, including how it’s earned, used, and viewed in UCPath?

Eligibility: Academics in eligible non-accruing titles with an appointment of at least 30 calendar days.

Initial Bank: On January 1st of each year, or at the start of their appointment, eligible employees receive a bank of 6 days of paid sick leave.

This bank is prorated by their combined bank-eligible FTE and reflected in hours within UCPath.

Expiration: Unused sick...