The name fields will be labeled on the Smart HR Transaction page and all UCPath pages as:
Name = A person’s lived name
Legal Name = A person’s legal name
Note: If you are doing a concurrent hire, rehire, or transfer, the name fields display Lived Name. If you are processing a brand new hire, you can also enter an employee’s legal name at the time of hire, in addition to a lived name.
Each region should have reevaluated their hiring process and made changes to their data collection forms. If someone gives us a lived name at the time of hire, you can enter that information directly into the template. If they do not provide one, enter the Legal Name (and a process will run to copy that into the Lived Name fields.) The new employee can always log into UCPath and add a lived name at any time. It is crucial to protect a person’s legal name the same way we protect SSN (Social Security Number).
For most people their legal name will match their lived name, but for some people their legal name is different than their lived name. It is important to use a person’s lived name because:
Using correct names and pronouns shows respect, acceptance, and honors individual agency.
Names hold meaning and value and are an essential part of our identity.
Names are a core part of how we are introduced and how others understand us.
