Frequently Asked Questions - Person / Job Data and PayPath

If there is a range adjustment applied to a record in Paypath will it activate retro pay for all?

Yes, as long as the effective date of the range adjustment is after UCPath go live.

For retro hires, will the system know to process retro payroll?

No, you would have to take active steps to generate payment.

What is the process if an employee is changing jobs?

For example, a Graduate Student Researcher (GSR) one semester, then a Graduate Student Instructor (GSI) another semester.

The action would be to update the Job as is done in current state.

Is there an action/reason code for partial year career employees going out on furlough?

The list of Action/Reasons viewable during the demonstration in PayPath may have been limited by the type of employee, the tab being viewed (position or job or pay), and the action chosen. 

The list viewed was not the full list which will be available in future transactions. More information about action/reason choices will be provided at a later date.

Short Work Break: Can you give an example of a Unit 18 where you would utilize a short work break? Would this not apply for continuing appointments that are only one semester a year?

The scenario envisioned by the team:

Someone is a lecturer in the Spring January 1 to May 31. The department decides they will also teach July 1-August 30. Instead of terminating their position, the process would be to extend the appointment through August (end date August 30) and then put the employee on a Short Work Break from June 1 to June 30.

How do you see the history of changes made in PayPath component?

Users will have view access to Job Data, so historical rows are visible. Forms are just a front end for adding transactions because UCPath is not allowing edit access to parts of the UCPATH system. The custom pay PayPath component brings together the ability to make Position + Job + Pay updates in one place.

If someone adds a stipend on the “Addl Pay” tab in PayPath, will it pay them?

Yes. Additional Pay for employees can be added in PayPath or by using the Additional Pay forms. 

What is the new process for joint hiring/appointment through more than one unit?

This business process needs to be defined as there will likely be some similarities because both current and future state use PeopleSoft design and permissions to access records and approve transactions.