Planned Cognos Maintenance: April 25–27 UCPath Cognos Reporting will be unavailable from Fri, April 25 at 7:00pm to Sun, April 27 at 6:00am for a Cognos upgrade. Please plan accordingly.
UCPath only displays the lived first and last name throughout the system. Lived middle name is only visible and displayed in your personal information summary within the Edit Legal Name/Name page. Although your lived middle name will not be visible on the screens within UCPath, that information will be sent downstream to campus (e.g., Campus Directory and bMail).
At this time Lived Name does not accommodate searching for accented and special characters. It is recommended to search by the employee's ID as much as possible, but if it is necessary to search by name, there are a few strategies you may use:
Create the text in Microsoft Word (using the insert symbol function) or Google Docs, and copy/ paste into UCPath.Use the...
There are fields for both Name and Legal Name on the Hire template. If you know an employee’s (lived) name at the time of hire, you can enter that information at that time. Otherwise, you can leave the fields blank and the system will copy over the Legal Name into the Name fields. Later, once the employee is active in UCPath, they can update their information through UCPath Online or a Personal Data Change Template can be submitted on their behalf.
Prior to the hiring process, set the expectation that their name, legal name, and documentation will need to be provided at the time of hire. Ensure you are referring to employees by their lived name at all times, and inform them that legal name is only required to ensure benefits and payroll information and employment verification are set up correctly.
If your role involves working with information or records that require you to request a legal name, it is important that this is done respectfully, discreetly, and with empathy.
Analyze if there are any other unique identifiers that you can use to confirm identity (employee/student ID number, street address, phone number, email etc.)
Confirm that you are authorized to ask an employee for their legal name and that it is necessary for the business operation you are facilitating.
