Frequently Asked Questions - Salary Cost Transfer

Can attachments be added by the initiator after the transaction has been submitted?

No. An initiator can add attachments until the transaction has been submitted. Once it has been submitted, but before it has been approved, the approver can add additional attachments.

What happens if no changes are made to a row in my transaction?

Upon submission, the row will be removed from the transaction. Your approver will only see the rows that have been redistributed.

If another transactor initiates but does not submit a transaction, locking up those earnings rows, can I go in and cancel the transaction?

Yes, provided you have row level security to access the transaction, you can either continue or cancel a transaction initiated by another user.

The rows that I selected for the transaction span multiple earnings periods. I realize I don’t need to make any adjustments to one of the earnings periods. What should I do?

Salary Cost Transfers require that there is at least one redistribution in each earnings period of the transaction. If pulling in a full paycheck includes earnings periods that do not need redistribution, you can click the [-] button in the top right of that earnings period to remove it from the transaction.

When should we select all rows from a paycheck and when should we select fewer rows from a paycheck?

The best practice is to select all rows from a paycheck, to give yourself a full picture of an employee's earnings. Only select fewer rows if you have a specific need to omit a specific row (for example, the row is on a now invalid chartstring and you do not need to redistribute it, or the row is currently locked up in another transaction).

I’ve submitted a Salary Cost Transfer, but realize I’ve made an error. Can the transaction be edited after it’s been submitted?

No. Once the transaction has been submitted, the only options are to approve or deny it. If there is an error, the transaction should be denied.

Should I only select rows for a transaction that I need to redistribute?

UCB best practice is to select all rows associated with a paycheck so that you have a complete view of the employee’s earnings. Any row that is not redistributed will be removed from the transaction upon submission.

Can I delete individual earnings rows from a transaction?

No. If no adjustment is made to a row, it will be removed from the transaction upon submission. Alternatively, you could simply not select that row when selecting rows to transact on, although it is best practice to include full paychecks in your transaction.

If I redistribute earnings with a Salary Cost Transfer, will the assessments (CBR, GAEL, UCRPI, VLA) follow to the new FAU?

Yes, assessments will follow to the new chartstrings when earnings are redistributed. This happens during the SCT batch processing.

How do I upload multiple attachments to the transaction?

Once you've uploaded one attachment, a [+] button will display to the right of that attachment. Click the [+] to add an additional attachment.