Frequently Asked Questions - Salary Cost Transfer

How do I find a transaction that I’ve previously initiated, but not submitted?

The easiest way to find a transaction in progress would be to go to the Review Salary Cost Transfer page. There you can search by the transaction ID, the employee ID, the transactor’s employee ID, and a number of other values.

You can also find transactions through the Process Salary Cost Transfer page by searching for the Employee ID, Empl Record, and earnings period associated with the transaction. In the search results, the ‘Other Details’ tab will display the in progress transaction ID as a link to that transaction.

I’m submitting a restricted Salary Cost Transfer, but I can’t edit or add a new row from an N-OTC row. What should I do?

While the ‘Redistribute Eligible Earns’ button is active(yellow), the N-OTC rows will be read only. To edit these rows, click the ‘Redistribute Eligible Earns’ button.

I’m submitting a restricted Salary Cost Transfer, but I can’t edit or add a new row from a Y-OTC row. What should I do?

While the ‘Calculate Cap Rules’ button is active(yellow), the Y-OTC rows will be read only. To edit these rows, click the ‘Redistribute Eligible Earns’ button.

The overall Percent of Effort keeps changing in my restricted transaction. What should I do?

The calculation for Percent of Effort is different, depending on whether the FAU is restricted or unrestricted. As a result, when redistributing restricted to or from a restricted fund, you will need to redistribute (by earnings, percent of pay, or percent of effort) first, and then update the FAU.

I redistributed earnings to a new row using a different FAU than the original row. When I validate the transaction, I get the following error message: “Transfer of earnings to the same FAU is not allowed. (32001,1832)”. What should I do?

UCPath with rare exception, does not allow multiple rows that share the same Earn Code, Paycheck, Earnings End Date, and Pay End Date to have the same chartstring. Look at the other rows in the transaction to find the another row matching the above values, and redistribute to that row.

An employee on capped funds received a salary increase, but their funding wasn’t updated in time. Now the distributed amount exceeds the fund cap and FTE. How should I redistribute the excess?

You'll need to redistribute the excess in a way that won't deflate/correct the overall percent of effort. To do that, you'll want to take the following steps in order: Add a new row from the N-OTC row Redistribute the excess effort from the N-OTC row to the new row Update the chartstring on the new row to an unrestricted chartstring Click 'Calculate Cap Rules' Calculate Cap Rules moves the excess amount from the N-OTC and Y-OTC rows to the new row, while preserving the total effort.