CalPath Connect - July 2022

Highlights from this Newsletter:

• PayPath “freeze” dates for Non-Ladder Rank faculty are 07/01/2022 through 07/07/2022

• Position & Job Data Update forms have now been merged into one form

• No action is needed when submitting a Smart HR Templates which contains the new field “Override Last Date Worked” check box.

• Catastrophic Leave Policy and Process updated as of July 1st. All catastrophic leave will go through the Berkeley Catastrophic Leave bank managed by the Benefits and Leaves team.

• Effective July 1, 2022, SB-270 takes effect which can result in non-compliance fines.

• Payroll processing schedule dates updated for the Monthly October 31st and December 31 payrolls

UCPath Systemwide Updates

Benefits Reminder: Out-of-State Moves can Impact Benefits

Some benefits, like specific HMO health plans, are only eligible within California. If an employee moves out of state they will need to review their benefits plans to avoid any interruption.  Details on all benefits are available on this website.  Information on temporary moves can also be found on the Berkeley People & Culture website. 

AB119 Non-Compliance Fines Effective 7/1/2022

Beginning July 1, 2022, SB-270 takes effect authorizing exclusive representatives to file a special unfair practice charge with PERB, which can result in a penalty of up to $10,000, for each violation of AB-119. AB-119 requires public employers, including UC, to provide unions with an accurate list of new (within 30 days of employment) and current employee names, job title, department, work location, and contact information.

More information can be found on the Berkeley People and Culture webpage. Please confirm position location codes are correct to ensure compliance with AB119.

For information regarding the transactional process of including and/or updating the physical work location, please visit UCPath’s Work Location Reporting Requirement for Represented Employees.

Payroll

STP and SAS Earn Code Attributes Updated

The earn codes STP (Stipend-Admin-Academic) and SAS (Stipend-Admin-Staff) will no longer assess leave charges because they are not eligible for leave accrual.

Updated Dates on the Payroll Processing Schedule

The 2022 UCPath Production Processing Schedule was updated on May 20, 2022. The processing dates for Run ID Schedules 221031M0X and 221231M0X have been adjusted. These are the monthly payrolls on October 31 and December 31.

To see the updated schedule, follow the following steps:

• Navigate to UCPath > Quicklinks > Payroll Resources > and select Payroll Processing Schedules & Working Hours > and then select the appropriate schedule for 2022.

HR

PayPath “Freeze” for July Range Adjustment for Non-Ladder Rank Faculty 

The PayPath “freeze” dates are 07/01/2022 through 07/07/2022. During this time do not process any PayPath transactions for any employee records that are part of the range adjustment.

You may still submit hire, rehire, and any other types of transactions that do not affect the employee records going through the range adjustment process.

PayPath transactions for the affected population may resume on Friday, July 8th, 2022.

If you have any questions about this range adjustment, please contact appolicy@Berkeley.edu.

Position & Job Data Update Form

UCPath combined the Job Data Update form and Position Update form into one consolidated form. The newly created FR.137 Position & Job Data Update form includes all applicable position and job data fields needed for correction requests. UCPath will discontinue previous versions of the forms and will no longer accept them after August 31, 2022.

Effective immediately, begin using the newly created Position and Job Data Update form located in the UCPath online forms library.

To locate the Position and Job Date Update form in UCPath, click the following options:

Forms Library > Access Forms > scroll to the "Human Resources" section >
select the "Position & Job Update" form

To request a correction to an employee’s position or job data record, fill out and complete the Position & Job Data Update form. Then submit the form by logging in to UCPath and clicking on “Ask UCPath.” Use the following options when creating your inquiry:
• Topic: Select “Workforce Administration”
• Category: Select “Submit Form – Workforce Administration”

Additional Resources:
• Submit an Inquiry on Behalf of Employee (SOBO) to UCPath
• Position & Job Update Form

New Field in HR Templates

Four HR templates have been updated to include the “Override Last Date Worked” check box. When initiating these templates, there is no action needed on this new field; it should be left as is.

The checkbox was added so the UCPath Center, when processing a template transaction, could ensure that the system uses the “last date worked” entered into the template. This was most commonly a problem if there was a future dated row after the effective date of the termination template.

Updated HR templates:

• Complete Contingent Worker Instance- UC_COMP_CWR
• Involuntary Termination- UC_INVOL_TERM
• Voluntary Termination- UC_VOL_TERM
• Retirement- UC_RETIREMENT

Training Resources:

• Initiate Complete Contingent Worker Instance Template Transaction
• Initiate Involuntary Termination Template Transaction
• Initiate Voluntary Termination Template Transaction
• Initiate Retirement Template Transaction

Benefits

New FAQs - Benefits Billing Questions

Benefits Billing questions around furlough, short work break, and leaves without pay were answered by the UCPath Center.

For more information, review the news article published on our Berkeley UCPath website. These have also been added to the Benefits Section of the FAQs.

Absence Management

Catastrophic Leave Policy Updated

The Catastrophic Leave policy and new process is in effect as of today, 7/1/2022.

Catastrophic leave is a program available in which employees who have exhausted their leave accruals can receive vacation donations from other employees when a family member or the employee themselves is experiencing a catastrophic event (as defined by policy).

As of July 1st, donations are made directly to a bank here at UC Berkeley which is managed by the Benefits and Leaves team. Please review the policy for additional details.. Any questions can be sent to CatLeave@Berkeley.edu.

Unit-18 PFCB

To align with the Unit 18 contract, new leave types were created in UCPath for the Unit 18 pay for Family Care and Bonding (PFCB) pay option to take effect Jul 1, 2022. The system will be updated next week, transactions cannot be made in the system until it has been updated.

The Unit 18 PFCB pay option provides income replacement for up to (4) four work weeks per calendar year. This pay option will be available to Unit 18 Faculty who are on an approved Family and Medical Leave (FML) or Qualified Personal Leave, for parental bonding, to care for a family member with a serious health condition, for Military Caregiver leave, or for Qualifying Exigency Leave.

A job aid will be published soon to cover additional details regarding the use of Unit 18 Pay for Family Care and Bonding (PFCB) within the UCPath Help website for locations.

Training

Updated Emeriti Processing Following Retirement Job Aid

This job aid was formerly called “Emeriti Processing for July 1 Retirement date. It has been retitled to “Emeriti Processing following Retirement” job aid. They updated part two of the process for hiring employees back as an Emerita/us. A section was also added for when an academic year employee should be retired to avoid over/underpayment. 

Let Us Help

Please review Frequently Asked Questions on our website. If you still have questions, please direct inquiries and feedback to ucbucpath@berkeley.edu.