Benefits

Benefits Resources

Review resources and job aids specific to employee benefits.

CalPath Connect - April 2022

April 4, 2022
Light Green Header Image With Text Highlights from this Newsletter Final Pay process updating to reduce time required to issue final pay PayPath transactions that trigger Retro Pay need to be entered and approved by the "Employee Data Change" deadline Resolved: Incorrect Benefits...

Does UCPath Center manage benefits enrollment?

UCPath Online is used for benefits enrollment, usually during the Open Enrollment period each fall, or due to a qualifying life event.

Employees may also call the UCPath Center if they have questions about their benefits or the enrollment process.

Top 3 Search Phrases and Keywords - June 2022

July 5, 2022
Top 3 Search Phrases: "Position Number" More information on position numbers can be found in the slide deck for the UCPath: Position Management/Position Control class. This can be found on the Training Page in the Position Management section. Simulations are also available on the...

CalPath Connect - July 2022

July 1, 2022
Light Green Header Image With Text Highlights from this Newsletter:

PayPath “freeze” dates for Non-Ladder Rank faculty are 07/01/2022 through 07/07/2022

Position & Job Data Update forms have now been merged into one form

No action is needed when submitting a Smart...

New Benefits Billing FAQs

June 23, 2022
Did You Know:

Recently, clarifications were given around Benefits Billing for employees on leaves without pay, furlough, and short work break.

New FAQ Questions:

When will employee billing notices be sent out; are these on the same schedule as employees on all other leaves?

Billing notices are prepared during the final week of the month and mailed to the employee on the last day of the month. Employees should receive the bill the first week of the month and is due by the end of the month...

When an employee returns to work from a leave without pay, where can they check that benefits are processing correctly?

Upon returning to work, employees can review their Benefits enrollment summary to ensure everything is correct.

Plans that were discontinued during the leave without pay, furlough or short work break will be reinstated when the employee returns to active status (this process can take a few weeks to be reflected within the employee’s Benefits summary).

Does Leave without Pay/ Benefits Billing impact Flex Spending accounts?

Yes. Ensure employees are made aware of the policies regarding the end or reinstatement of Flexible Spending Accounts

Resources:

UCnet – Health Flexible Spending Account Summary Plan Description: https://ucnet.universityofcalifornia.edu/forms/pdf/hfsa.pdf, pages 11 & 12 UCnet – Leave Without Pay: https://ucnet.universityofcalifornia.edu/forms/pdf/leave-without-pay.pdf,...

How is Benefits Billing impacted if an employee's return to work date is after mid-month (e.g., 9/19/22)?

If an employee’s return to work date is 9/19/22, there’s a difference between monthly and bi-weekly employees as active paychecks cover different coverage months.

Examples:

For monthly employees, their first Active paycheck with deductions should be 9/30/22 which covers October premiums, pay period 9/1/22 – 9/30/22. The 9/19/22 return from leave needs to be entered into UCPath before 8/23/22 (last calc for 9/1/22 Invoice that covers October premiums) For bi-weekly employees, their first Active paycheck with deductions should be 10/12/22 covers 1st half of...

What happens if a furlough or Short Work Break after the benefits billing deadline (e.g., after June 15th), when does the employee receive the Benefits Billing Invoice?

If the furlough transaction beginning mid-June (around 6/19) is entered after 6/15/22 and is not captured during 7/1/22 Invoice, then the following 8/1/22 Invoice for September coverage month would reflect August + September due for monthly employees and half August + September due for bi-weekly employees, all for the same 8/1/22 Invoice due date 8/31/22