CalPath Connect - April 2022

Highlights from this Newsletter

• Final Pay process updating to reduce time required to issue final pay

• PayPath transactions that trigger Retro Pay need to be entered and approved by the "Employee Data Change" deadline

• Resolved: Incorrect Benefits Email triggered for concurrent non-dual rehires
  

• GSI job codes and steps simplified effective June 1, 2022

UCPath Systemwide Updates 

Troubles in UCPath? Try Clearing Cache

As updates and patches are migrated inot th esystem, sometimes the cached historic data from before the update can interfere with the updated system functionality. 

If you notice certain errors or issues in the UCPath interface, the first troubleshooting step should be to clear cache. 

HR Transactions

PayPath - Retro Pay Transactions **Earlier Deadline**

If a PayPath transaction will trigger automatic Retro Pay, please be aware that the deadline for the transaction to be processed on the Payroll Processing Calendar is earlier than the “Stop Processing PayPath & Position Management” Deadline.

It must be completed and approved by the “Employee Data Change” deadline column in order to be processed with the corresponding payroll.

Work-Study Guidance: Preparing for the New Aid Year

As we look ahead to the new aid year, below you will find important information and updates to ensure the Work-Study Program can have a successful start for the 2022 to 2023 aid year.

• 2022 to 2023 Work-Study Program year will begin July 1, 2022 and will end on May 12, 2023

• March 14, 2022 - Employers can create jobs and advertise for the new aid year via the Work-Study Management System (WSMS). We encourage you to submit your jobs soon to allow ample time for your jobs to be advertised.

• June 6, 2022 - Employers can begin the work-study referral process and formally offer students a 2022-23 job via the Work-Study Management System (WSMS) and the student can formally accept their job offer in the student portal to WSMS.

  • Reminder - only incoming/continuing UCB students with an accepted work-study award in the Fall 2022 term who have been referred to a work-study job can utilize work-study as of July 1st.

Mass Hire (E-346) Defect Resolved

A defect with the Mass Hire (E-346) template was resolved where a concurrent hire would fail if the employee was previously in the same Position Number but on a separate Employee Record.

This has been resolved and concurrent hires where the Position Number was previously terminated on a separate Employee Record will no longer error out.

Coming Soon: Merged Job Data/Position Date Update Form

The Job Data Update Form (JDUF) and Position Data Update Form Form (PDUF) have been updated from two separate forms to a single form containing both sections for requesting updates/corrections to Position Data and Job Data

You will be able to find the updated form under UCPath Online > Forms Library > Access Forms > Human Resources.

Keep an eye out on future CalPath Connect newsletters for more information.

GSI job codes and steps simplified effective June 1, 2022

Effective June 1, 2022, all GSI appointments will use job code 1508, steps 1-4 only (or 1509 if appropriate, e.g. Summer Session).  All UGSI appointments will be made on job code 2321. The salary rates for UGSIs and GSIs will not change.  When hiring ASEs for Fall 2022, use the attached BX chart.

Benefits

New FAQ Added regarding Abbreviation Codes

What do the abbreviation codes mean in my benefits summary?
UCPath determines the dependent's relationship to the employee, based on the selections entered, and then populates the relationship description, e.g., Family, Child EE Biological/Adopted, Grandchild EE/SP/DP;EE TxDp.

The abbreviation coverage codes at the end of the relationship description refer to no imputed or imputed income. For example, Family (NA+FC) would mean no-imputed income adult + federal imputed income child. Any dependents you enroll who are NOT your tax-dependents would be subject to imputed income.

Abbreviation Coverage Codes:

• IC means imputed Income Child

• IA means imputed Income Adult

• FA means Federal imputed income Adult

• FC means Federal imputed income Child

• NA means No imputed income Adult

• NC means No imputed income Child

Resolved: Incorrect Benefits Email Triggered

Previously the action/reason combination was triggering the wrong system benefit eligibility communication for employees who already had active benefits. For example, when an additional job was reactivated to add another appointment such as a job-level 'rehire' to add Summer Salary, the system would incorrectly email the employee telling them they needed to re-enroll for benefits.

An update was completed to change the trigger for the Rehire/Concurrent Non Dual Employment action reason combination so that an incorrect benefits email will no longer be sent by the system.

Payroll

Final Pay Update

The UCPath Center will be implementing UC systemwide changes to the final pay process. The goal is to streamline the end-to-end process and reduce the time required to issue final pay.

Departments and Managers submit separation information to their Berkeley Regional Services (BRS) team or departmental HR support 1-2 days after the notice from the employee.

BRS HR and Payroll, or departmental HR will need to process the final pay transaction within 3-6 days of notice depending on the type of separation (voluntary/involuntary).

Additional information is available on this website where you can review for information on ensuring timely and accurate information pertaining to terminations and/or extensions in UCPath.

Let Us Help

Please review Frequently Asked Questions on our website. If you still have questions, please direct inquiries and feedback to ucbucpath@berkeley.edu(link sends e-mail)