In most cases, you must select the department’s Region as the HR Worksite ID to ensure proper integration with the Tracker I-9 system.
In the rare situation that a position number is needed for a contingent worker (CWR) (only for CWRs that will be supervising Employees). In this case, an I-9 is not required and the HR Worksite field in Position needs to be “N – I-9 integration not required”. The “N” Worksite must be in place prior to hire; otherwise, an I-9 email notification will be sent erroneously to the person.
Position numbers are only assigned to contingent workers who need to sign off on the time of an employee they supervise. If a contingent worker "A" supervises another contingent worker "B," there is no CalTime involved, so there is no need for a position number. If a contingent worker "A" supervises an employee "B", who enters time into CalTime that then needs to be approved, the contingent worker "A" will need a position number.
The department code in Position and Job data identifies the department an employee works in, and is a series of letters (ex: KNBAM). The Position Management and Job Data pages display this value as ‘Department’, but the Person Organizational Summary page abbreviates “Department” to “Dept ID”, and it is showing the Department (ex. PMATH).
There is also another value present on GL pages (Funding Entry, Salary Cost Transfer, Benefit Cost Transfer) called DeptID, which is a series of numbers. This value is a component of a chartstring (FAU).
Employee Relations Codes (ERC) are designations in UCPath that identify an employee’s labor relations status as "confidential, supervisory, or managerial." The ERC determines whether an employee is included in or excluded from a bargaining unit under the Higher Education Employer-Employee Relations Act (HEERA). Using the correct code is important because it directly impacts collective bargaining...
What is the Position Management Community of Practice?
A quarterly meeting series hosted by the Berkeley UCPath Operations Team to bring together subject matter experts and decentralized UCPath Position Management Transactors.
The Position Control module in UCPath is essential for creating, maintaining, and updating vacant position data.
Position data forms the backbone of UCPath operations, influencing job creation, employee assignments, and organizational structure. Positions are essential to the function of many other parts of UCPath.
