Position Management

Work Location

Work Location Requirement in UCPath

UCPath’s approach to Government Code 3558, formerly referred to as AB-119 and SB-270, is to use the Work Location. Work location is a combination of:

Position Data: Location code, which defines a physical location down to the Building/Address and Floor.

Job Data: Cubicle field, which...

Employee Relations Codes (ERC)

Why Employee Relations Codes (ERCs) Matter

Labor relations between the University and/or employees and employee organizations are governed by the Higher Education Employer-Employee Relations Act (the HEERA). HEERA establishes which employees have the right to union representation and collective bargaining. Employee Relations Codes (ERCs) help categorize employees accordingly to ensure proper...

(Vacant) Position Management - Training & Resources

What is Vacant Position Management about?

The Position Control module in UCPath is essential for creating, maintaining, and updating vacant position data. Position data forms the backbone of UCPath operations, influencing job creation, employee assignments, and organizational structure. Positions are essential to the function of many other parts of UCPath.

The Position Management training equips Initiators and Approvers with the knowledge and hands-on experience necessary to confidently create, update, and manage vacant positions in UCPath. This...

Position Lifecycle & Workflows

Understanding the Position Lifecycle in UCPath What is Position Management?

Position Management in UCPath is the oversight of positions from creation to inactivation, ensuring they remain aligned with funding, job codes, and employment structures. Position Management is part, but not all, of a position's lifecycle!

Position Management is completed in different modules in UCPath depending on their status: Vacant Position Management – Creating and updating positions before they are filled. UCPath Roles: Position Management Initiators & Approvers;...

Can an incumbent employee and the replacement (new hire) employee occupy the same Position number during a training overlap period [over-allocated position]?

While the UCPath system allows the overallocation of the position, we strongly recommend against it.

Instead, you should have two separate positions ...

one for the outgoing and one for the incoming incumbent


... to ensure there are no negative downstream consequences in UCPath or in other downstream/upstream systems, like CalTime and the UC Learning Center.

Overallocation Best Practice:

do...

Is there an option for mass inactivate position?

Course: Position Control

No, there is no way to inactivate multiple positions at once at the Location level.

CalPath Connect - April 2022

April 4, 2022
Light Green Header Image With Text Highlights from this Newsletter Final Pay process updating to reduce time required to issue final pay PayPath transactions that trigger Retro Pay need to be entered and approved by the "Employee Data Change" deadline Resolved: Incorrect Benefits...

Do staff have the ability to view the dates that employees are on leave?

Yes. Designated employees within each department have Inquiry access in UCPath to view employee data – including leave information. Additionally, they can access UCPath data through UCPath reports.

What is the process if hours are distributed to the wrong chartstring(s)?

A chartstring will be referred to as “FAU” (Full Accounting Unit) in the new system. If hours were distributed to the wrong FAU (a.k.a. Chartstring), the department should initiate a Direct Retro transaction to move the expenses to the correct FAU(s).

If you have a contingent worker “A” who supervises another contingent worker “B”, but contingent worker “B” does not need to submit a timesheet in CalTime, does contingent worker “A” still need to have a position number?

Position numbers are only assigned to contingent workers who need to sign off on the time of an employee they supervise. If a contingent worker "A" supervises another continent worker "B," there is no CalTime involved, so therefore no need for a position number. If a contingent worker "A" supervises an employee "B", who enters time into CalTime that then needs to be approved, the contingent worker "A" will need a position number.