Access Role Types:
Discuss with your supervisor and/or unit what you need to be able to see and do within Vacant Position Management, also known as Position Control within UCPath.
- Inquiry: Do you need to be able to look up existing positions, regardless of whether they are vacant or filled?
- Initiator: Do you need to be able to create new position numbers and update existing vacant positions?
- Please note, updates to filled positions cannot be made using Position Control. These are typically handled through PayPath.
- Approver: Do you need to be able to approve a colleague's Position Control Request transactions?
Training Requirements
Depending on the type of access you need, there may or may not be required training.
Inquiry: no required training.
Initiator: Vacant Position Management training is required.
Approver: Vacant Position Management training is recommended.
SARA Roles to Request
Once you have decided what access is needed for your job and you have completed any required or recommended training, you can submit your SARA request with the respective roles for Inquiry, Initiator, and/or Approver.
Review our Access webpage for more information about the SARA request process.
Screenshot of a SARA request with the separate the Inquiry, Initiator, and Approver roles to select. See table below for a description and more details about what UCPath pages these roles provide access to.
| Business Area | System Function/ Transaction | Access Level | Gains Access to the following UCPath Pages | Description |
|---|---|---|---|---|
| WFA | Workforce Administration | Inquiry | Add/Update Position Info, Create Additional Pay, Emergency Contact, Identification Data, Job Data, Manage Job, Modify a Person, Person Checklist, Person Organizational Summary, Person Profiles, Search Person, Security Clearance, Smart HR Transaction Status, UC Employee Review, Workforce Job Summary | Process view-only access to various personal data and job data pages to assist with research, review, and audit. |
| WFA | Position Management | Initiator | Add/Update Position Info, Position Control Approval, Position Control Request | Provides access to Initiator pages. |
| WFA | Position Control (New) | Approver1 | Position Control Approval | Provides access to approve new positions. |
| WFA | Position Control (Existing) | Approver1 | Position Control Approval | Provides access to approve updates to existing positions. |