Payroll

What if an employee’s Protected Sick Usage balance is incorrect on the Admin - Review Absence Balance page? How do I adjust the balance?

If an employee’s Protected Sick Usage balance is incorrect, you will need to submit a Manage Accruals ‘Other’ transaction to adjust the balance.

Review the Job Aid: Manage Accruals – Protected Sick (P-Flag) for more information about how to submit this transaction accurately.

What if I need to change the ‘protected’ status for sick leave that an employee has already taken?

If an employee has already submitted sick and you need to adjust the ‘Protected’ status, you will need to submit a Manage Accruals ‘Other’ transaction.

Review the Job Aid: Manage Accruals – Protected Sick (P-Flag) for more information about how to submit this transaction accurately.

How should sick usage for an Academic Bank eligible employee be entered via the I-181 time file?

Academic sick usage can be entered in an I-181 the same way any other sick usage is entered:

Earn Code:

SKL (for monthly employees)

S1L (for biweekly employees)

UC_FMLA Flag:

N if the sick usage is unprotected

P if the sick usage is protected

How do I designate sick usage as ‘protected’ via I-181?

When submitting sick usage via I-181, the ‘protected’ sick indicator should be entered in the ‘UC_FMLA Flag’ field as ‘P’.

For Biweekly employees:

Earn Code: S1L

UC_FMLA Flag: P

For Monthly employees:

Earn Code: SKL

UC_FMLA Flag: P

Note: Hours entered as:...

Paycheck Options

Paydays Payday: See the current Payroll calendar for all paydays. 2025: biweekly and monthly Monthly paydays: Payment is scheduled for the first working day following the close of the pay period. If a non-working day occurs between the end of the pay period and the first working day of the next pay period, payment is made on...

Academic Personnel

Pay Stub Support Additional Pay: Job Aid: Understanding Academic Additional Pay (Outside Base Salary) on Pay Stubs Retro Pay: Job Aid: Academic Retro Pay - Pay Stubs Summer Sessions: Job Aid: Summer Sessions...

Are there reports to see payroll transactions that are happening for a single employee? For instance, if I have an employee who has two jobs, but I only have security access for one of the jobs, can I see payments that are happening for the other dept.?

If you have access to the Review Paycheck page for an employee, you can see all of the details that they were paid, including details from other jobs that are not part of your regular visibility. However, beyond usage of the PREPSHUP tables, you will only be able to view recurring additional pay and one-time payments for the departments that you have visibility into.

When will I be able to see my pay statement in UCPath Online?

Pay statements are available on UCPath Online 1-2 days before pay day.

Are there any notifications that get sent out to the operator that a retroactive payment will not be paid out or do we have to manually look to see if there are active paychecks?

No, there are no alerts/notifications sent out to tell people that a retroactive payment is or is not triggered. The only notification is if someone at UCPC Payroll thinks an error has occurred and will reach out to the identified individuals to confirm.

What if I don’t receive my check in the mail?

Check that your home address in UCPath Online is correct, and contact the UCPath Center if paper paychecks are not received after 2 business days from the pay date. The UCPath Center may place a stop on the check and reissue where appropriate.