Payroll

Training Options & Requirements | Final Pay

How should I handle a PFCB/PFL scenario where a monthly employee returned before termination but was not brought back from leave in UCPath?

PFCB/PFL Scenario: A monthly employee was out on Paid Family Care Bonding Leave (PFCB), then returned just prior to termination, but was not brought back from PFCB leave in UCPath.

What you will see in Hours & Takes: auto-populated row of PFL through their termination date, even though they may have been active on their last day(s).

Why: because PFCB leaves result in the employee's JED being updated to PFL, UCPath auto-populates PFL in the Final Pay Activity Guide, not REG.

If the employee should not have...

Final Pay Dashboard & Activity Guide

What is Final Pay about?

The Final Pay process aims to pay out the employee on their termination date through proactive Final Pay Activity Guide submissions.

Job Aids & Resources | Final Pay

SARA Roles to Request | Additional Pay & One-Time Pay

Learn which roles to request (Inquiry, Initiator, Approver) and how to get the right access for your job.

Payroll

Which Payroll functionality do you want to learn more about?

""(Recurring) Additional Pay & One-Time Pay

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I need to process final pay for a retiring Senate Faculty employee, who will then be rehired as an Emeritus. Is there any special handling required for that final pay?

No. As the Emeritus position is WOS, it will not block you from finding their retirement row on the Final Pay Dashboard.

How do I process Final Pay for an employee who has multiple earnings distributions (e.g., REG and NNC) / JED?

For monthly employees, if the termination is for the current payroll period, the system will auto-populate a line for each earn code. For future terminations, you will need to add each Earn Code and relevant hours.

I submitted a Final Pay transaction, but I got the Termination Type incorrect. My approver has pushed the transaction back to me for corrections, but I don’t seem to be able to correct the Termination Type. What do I do?

Start a new transaction from the Final Pay Dashboard and select the correct termination type.

Is there a way to track the Final Pay Activity Guide once it’s locally approved?

The Off-Cycle Dashboard provides updated transaction statuses and other important details for Locations to reference.

Off-Cycle Dashboard Navigation: UCPath Employee Self-Service > Transactor Hub > Off-Cycle Dashboard