Payroll

I need to process final pay for a retiring Senate Faculty employee, who will then be rehired as an Emeritus. Is there any special handling required for that final pay?

No. As the Emeritus position is WOS, it will not block you from finding their retirement row on the Final Pay Dashboard.

How do I process Final Pay for an employee who has multiple earnings distributions (e.g., REG and NNC) / JED?

For monthly employees, if the termination is for the current payroll period, the system will auto-populate a line for each earn code. For future terminations, you will need to add each Earn Code and relevant hours.

I submitted a Final Pay transaction, but I got the Termination Type incorrect. My approver has pushed the transaction back to me for corrections, but I don’t seem to be able to correct the Termination Type. What do I do?

Start a new transaction from the Final Pay Dashboard and select the correct termination type.

Is there a way to track the Final Pay Activity Guide once it’s locally approved?

The Off-Cycle Dashboard provides updated transaction statuses and other important details for Locations to reference.

Off-Cycle Dashboard Navigation: UCPath Employee Self-Service > Transactor Hub > Off-Cycle Dashboard

Can I approve a transaction from the Final Pay Summary page?

No. To approve or deny a transaction, you need to go to the Fluid Approvals page: Workforce Administration homepage > Approvals tile > Fluid Approvals

Why don’t garnishments show?

Garnishments are handled confidentially by UCPath. No action required.

Where can I find the UCPath Center processing status of a Final Pay transaction?

On the Final Pay Summary page, in the search results, under “Transaction Status”. Note, this status is not visible when you are looking at the Final Pay Summary details page of that transaction at this time.

I see that I can edit or delete some deductions but not others. Why is that? What should I do?

It is our local business process to leave the deductions as is and not to change them. Do not edit or delete deductions. Leave them as displayed.

If a Final Pay transaction is submitted via the Final Pay Activity Guide, will the employee’s Local Recurring General Deductions be taken from their final check?

Local Deductions will automatically populate on the Deductions step of the Activity Guide for their primary job if the employee is enrolled in a recurring Local Deduction.

Note: Even for the employee’s primary job, union dues will only show on the Welcome Page but not the Deductions tab or summary page; they will be handled by the UCPath Final Pay team during processing.

What if the comp time balances need to be adjusted prior to payout?

Use the correct earn code(s), dates, and hours in the Hours & Takes tab in the Activity Guide.