Payroll

Are there reports to see payroll transactions that are happening for a single employee? For instance, if I have an employee who has two jobs, but I only have security access for one of the jobs, can I see payments that are happening for the other dept.?

If you have access to the Review Paycheck page for an employee, you can see all of the details that they were paid, including details from other jobs that are not part of your regular visibility. However, beyond usage of the PREPSHUP tables, you will only be able to view recurring additional pay and one-time payments for the departments that you have visibility into.

When will I be able to see my pay statement in UCPath Online?

Pay statements are available on UCPath Online 1-2 days before pay day.

Are there any notifications that get sent out to the operator that a retroactive payment will not be paid out or do we have to manually look to see if there are active paychecks?

No, there are no alerts/notifications sent out to tell people that a retroactive payment is or is not triggered. The only notification is if someone at UCPC Payroll thinks an error has occurred and will reach out to the identified individuals to confirm.

What if I don’t receive my check in the mail?

Check that your home address in UCPath Online is correct, and contact the UCPath Center if paper paychecks are not received after 2 business days from the pay date. The UCPath Center may place a stop on the check and reissue where appropriate.

Go Paperless with UCPath: Quick and Easy Steps to Secure Your Financial Information

September 4, 2024

The University of California is encouraging all employees to go paperless by enrolling in direct deposit and consenting to receive their W-2 and 1095-C statements electronically through UCPath. This initiative aims to provide a more convenient, secure, and environmentally friendly way to manage financial documents.

To ensure you receive your 2023 tax statements electronically, be sure to sign up before the following deadlines:

January 1, 2024: Deadline to receive your 2023 1095-C electronically. January 12, 2024: Deadline to receive your 2023 W-...

Many student workers are from out of state. Which home address should they list in UCPath?

Student workers should ensure their local address is listed as their home address in UCPath Online, because the home address is where paychecks will be mailed if a student employee is not enrolled in direct deposit. Student employees are highly encouraged to sign up for direct deposit.

If I have multiple jobs with UC, how will my earnings display on my paycheck?

If you have multiple jobs with the same earnings code but different pay rates, the earnings code appears on the pay stub with one line per pay rate. For example, if you work three jobs that all pay REG earnings, but each job is a different pay rate, three lines will appear on the pay stub in the earnings section.However, if you work three jobs that all pay REG earnings at the same pay rate, only one line appears in the earnings section with all hours on that one line.

Are there benefits deductions holidays in UCPath?

Yes, the benefits deduction holidays are in the Payroll Calendar inside UCPath. You can navigate to it in UCPath Online: Quicklinks > Payroll Calendars & Schedules > Payroll Calendars.

Can my three direct deposits in UCPath go to different financial institutions?

Yes, you can elect up to three (3) Direct Deposit accounts at different financial institutions. Note that only one change may be made to direct deposit information per 24 hour period.

How do I access the payroll calendar?

You can view the Payroll Calendar for both biweekly and monthly pay cycles in UCPath Online under Quicklinks > Payroll Calendars & Schedules > Payroll Calendar.