How to use Special Training Codes
Within UCPath Position Management, users can access the UC Position Data tab to input Special Training Codes. These codes indicate which positions require Federal and State government training and are automatically sent to the UC Learning Center each night. By utilizing these codes in UCPath, various required compliance training can be automatically assigned to incumbents in these identified positions.
The UCB Learning Center mandates that all positions requiring the specific training listed below must have their codes included in the UC Position Data within UCPath. These codes are:
A - Family Educational Rights and Privacy Act (FERPA)
L - Clery CSA
F - Form 700 Filers – COIDO
M - CANRA Mandated Reporter
G - Ethics and Compliance Briefing for Researchers
Note: Multiple codes can be entered on the Position. Codes B, E, R, S are shown in the Special Training Codes table but are not currently in use at UC Berkeley. In some cases, like SVSH, the UCB Learning Center already derives and assigns the required training, and therefore the Special Training code designations are not required in UCPath.
To ensure proper training assignments for each position, Position Managers/Administrators should work with Hiring Managers. The Hiring Managers should review the job description and supporting questions on JDX to determine if the position requires any specialized training.
For instance, to determine if CANRA special training is necessary (Child Abuse and Neglect Reporting Act - mandated reporting training), the Hiring Manager will assess the job description and answer the following questions. If any of the answers are "yes," then CANRA special training is required for that position:
- Will this position work directly with minors?
- Will this position work in a location where minors are regularly (or seasonally) present?
- Will this position supervise someone who works directly with minors or supervise someone who works in a location where minors are regularly (or seasonally) present?
- Will this position be responsible for receiving or intaking reports of abuse or neglect of a minor?
|
Special Training Code |
UCPath Description |
Definition |
Contact |
|
A |
Fam Educ Rights & Priv Act |
Identifies individuals who work with student data and must be up-to-date on the Family Educational Rights and Privacy Act (FERPA) and its applicability at UC Berkeley. FERPA policy and training |
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|
L |
Clery Act CSA Trng Req |
Identifies Campus Security Authorities (CSA), including individuals responsible for campus security, individuals to which students and employees should report criminal offenses, or individuals with significant responsibility for student and campus activities. Examples include campus police and security, resident advisors, and the Title IX coordinator. |
|
|
F |
Form 700 Flrs – COIDO Trng Req |
Identifies Designated Officials who are individuals in positions that make decisions or participate in the decision-making, which may have a material effect on their personal financial interests. |
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|
M |
CANRA Mandated Report Trng Req |
Identifies Mandated Reporters who are individuals whose duties bring them into contact with children regularly or who supervise staff whose duties bring them into contact with children regularly. Examples include healthcare professionals, coaches, daycare workers, youth recreation staff, and specific human resources staff. |
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G |
ECB Researcher Trng Req |
Principal investigators with at least $1 of extramural funding and any other personnel and students paid from extramural funding are required to complete the UC Ethics and Compliance Briefing for Researchers, or ECBR. UCPath Position Management users should work directly with those responsible for creating their UCPath Funding Entries (e.g., Financial Analysts, Research Administrators, Administrative Officers/Managers) to determine which positions are paid $1 or more from extramural funding. |
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|
E |
HEERA Sup: SHP Sup Trng Exempt |
Not required in UCPath; UCB LMS will assign required training for SVSH Identifies HEERA supervisors who are not required to complete the supervisor version of sexual harassment training and may be assigned a non-supervisor version instead. |
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S |
NonHEERA Sup: SHP Sup Trng Req |
Not required in UCPath; UCB LMS will assign required training for SVSH Identifies non-HEERA supervisors who are required to complete the supervisor version of sexual harassment training. Examples include employees who supervise students in a lab or who supervise volunteers. |
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|
R |
NSF RCR Required |
Not currently in use at UCB Identifies all undergraduate students, graduate students, postdoctoral researchers, faculty, and other senior personnel on research projects supported by National Science Foundation awards. |
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B |
NSF RCR Exempt |
Not currently in use at UCB |