News

We wanted to inform you that there have been delays in the updates of Lived Names from UCPath to Berkeley over the weekend. As a result, it may take a few days for your name data from UCPath to be displayed accurately in the campus directory or in campus applications like bMail.

We appreciate your patience and understanding during this process. Our teams are working closely with UCPath Center to resolve this issue as quickly as possible.

UCPath System is back online this morning, and the upgrade is complete.

UCPath has reported a periodic error message that may occur for transactors. The error message can be bypassed by clicking okay to continue. UCPath is working with Oracle to have this issue resolved.

Please review the resources below for clarity on the UCPath Upgrades going into effect on June 20. 

Demo Video from June 14, 2023

Shareable slide deck

The UCPath system will be down for updates starting at 3 p.m. on Friday, June 16, until 9 p.m. on Monday, June 19. During this time, the UCPath system will be updated to the current software version to help ensure functionality and system potential. 

In this Issue

• UCPath systemwide Updates, Demos, and Downtime Warnings

• Lived Name Changes in UCPath
• Relabeling the “Leave Balances” field
• Funding Rollover Freeze Dates
• NEW - Overpayment Metrics Report (R-409)
• Employee Case Assist Upgrades

UCPath will be upgraded with new enhancements on June 20, 2023. 

Join one of our Demos outlining the changes:

In this Issue

• UCPath Sytemwide Update Demos, Upgrades, and Downtime Warnings
• New Lived Name Policy & TAM Updates
• Retirement processing: Cost of Living Adjustment (COLA)
• Work-Study Guidance: End-of-Year Reminders & Deadlines

In this Issue

• New Ask UCPath Landing Page 
• Student Employees Changing - no longer Optout from Equifax
• 2023 Benefits Billing Calendars
• Payroll Adjustment Form now in the UCPath Forms Library

In this Issue

• End Job Automatically Check Box for Contingent Worker Job Record End Dates
• Academic Job End Date Management Guidance and Best Practices
• New Multi-Location Appointment Form 

Please review for news regarding the implementation of a new combined Multi-Location Appointment/Interlocation One-Time Payment (MLA/IOTP) form, introduced by UCOP and UCPath.

Background

As of January 10, 2023, there is a new report in Cognos, R-397 - GT eForms Transactions, which reports on GT eForms that have been submitted by a location. 

When running the report, you can filter for forms by the following parameters:

In this Issue

• W-2 Statements Available
• 2023 Salary Cap Rates

Updates

W-2 Statements Now Available Online

Effective January 27, 2023 Employees may access their 2022 W-2 statements online.

Effective Monday, December 12, 2022, UCPath chat requests will prepopulate with the following employee information:

• Employee’s prepopulated first name, last name and employee ID
• Employee’s best contact phone number and best contact email
• Chat subject drop-down menu with options

In this Issue

• Final Pay Template Changes Effective December 5
• New Common Chart of Accounts (CCoA) - Display Order for Chartfields
• 2023 Payroll Calendars available in UCPath
• Updated Payroll Configuration Codes

Highlights from this Newsletter:

• UCPath Center Phone Service introduced Virtual Agents
• Updates to the BKBX Salary Plan
• 10/1/2022 Range Adjustments Applied
• Payroll Processing Schedule Updates for December

Beginning October 12, UCPath will introduce virtual agents to their phone services. The virtual agents will have the ability to answer some common questions. Over time the virtual agents will continue to be updated to handle a broader range of questions.

Employees calling UCPath will experience the following:

• Callers, after authenticating their identity, will be greeted by a virtual agent

Highlights from this Newsletter:

• UCPath Improved Navigation Go-Live and Webinars
• UCPath will be unavailable from 10/15 at 6:00 a.m.-8:00 p.m.
• Open Enrollment Coming soon: 8 a.m., Oct. 27 to 5 p.m., Nov. 18, 2022
• UCPath Fax number has changed

Highlights from this Newsletter:

• Emails from UCPath System will all come from UCPath-Notifications@UniversityofCalifornia.edu

Highlights from this Newsletter:

• Avoid sending “email” cases to UCPath

• How to handle Expected Job End Dates that fall after the monthly Payroll Processing deadline so employees aren’t overpaid