Lived Name

What if I want to update my lived name in other systems?

UCPath will be the source system by which employees (faculty, staff, and student employees), affiliates, or volunteers can change their legal name and lived nameIf you currently use a name that is different than your legal first, legal middle, and/or legal last name in the Directory, your email, or other campus system, it will need to be updated in the...

How do I update my Lived name in UCPath?

Take the following steps to update a lived name in UCPath:

Log into https://ucpath.universityofcalifornia.edu

In the left panel, select Employee Actions > Personal Information > Personal Information Summary

Click the downward arrow in the Legal Name/Name section

Click on your name

In the top right, click on the gray...

How can you search for name with accented and special characters?

At this time Lived Name does not accommodate searching for accented and special characters. It is recommended to search by the employee's ID as much as possible, but if it is necessary to search by name, there are a few strategies you may use:

Create the text in Microsoft Word (using the insert symbol function) or Google Docs, and copy/ paste into UCPath. Use the...

What UCPath pages and documents will retain legal name?

Some of the following pages are only visible to employees, some that are visible to location transactions, and some pages that are visible only to UCPath Center may still show legal name.

UCPath Pages:

Job Data

Modify a Person

Workforce Job Summary

General Deduction Entry Update

Review Paycheck

Review Paycheck Summary

CA State - W4

Federal Withholding

Add Dependent

Admin Verification of Employment...

What pages and documents will retain legal name?

UCPath Pages:

Workforce Job Summary

Job Data

Modify a Person

General Deduction Entry Update

Review Paycheck

Review Paycheck Summary

CA State - W4

Federal Withholding

Add Dependent

Admin Verification of Employment

Search for People (Search/Match)

Documents:

W-2, W-4, Paycheck

Employment Verification Form...

As a transactor, how do I know if I am searching/transacting on the right employee?

Name fields in UCPath will refer to a person’s lived name.

Legal Name fields in UCPath will refer to a person’s legal name.

Screenshot of the options under Find an Existing Value.

The best way to search for employees in UCPath is to use the UCPath Employee ID, also known as EMPLID. Transactors should use the name...

What is the difference between Name, Lived Name and Legal Name fields?

UCPath identifies legal name fields with the label ‘Legal’ (ex. Legal Name, Legal Last Name, etc.). Fields containing lived name information are simply identified as Name (without the ‘Legal’ prefix) - for example: Name, Last Name.

Legal Name Fields

Legal Name

Legal First Name

Legal Middle Name

Legal Last Name

Lived Name Fields

Name

First Name

Middle Name

Last Name...

How do I update my legal name in UCPath?

Take the following steps to update Legal Name in UCPath:

Log into https://ucpath.universityofcalifornia.edu

In the left panel, select Employee Actions > Personal Information > Personal Information Summary

Click the downward arrow in the Legal Name/Name section

Click on your name

In the top right, click on the gray Edit Legal Name/Name button

Update the Legal name...

Do Hire Templates allow lived name entry in addition to legal name?

There are fields for both Name and Legal Name on the Hire template. If you know an employee’s (lived) name at the time of hire, you can enter that information at that time. Otherwise, you can leave the fields blank and the system will copy over the Legal Name into the Name fields. Later, once the employee is active in UCPath, they can update their information through UCPath Online or a Personal Data Change Template can be submitted on their behalf.

Why is my middle name or middle initial showing up in the Campus Directory and email? How do I remove it?

The Campus Directory pulls information from the Name fields in UCPath, which includes your Lived First, Middle, and Last Name. Lived Name is the name you commonly use and may differ from your legal first, middle, or last name. If you do not commonly use your middle name in communications, you will need to update your lived name in UCPath to remove it from downstream systems.

If you have not added a lived name in UCPath, your Legal Name fields were...