Funding Entry/Position Funding - Training & Resources

Chair with a bag of money sitting in it to represent adding funding to a position.

Position Funding Training

Eligible Groups Include:
  • Department Users
  • Berkeley Regional Services (BRS) Users
Required for:
  • Initiators submitting Position Control transactions.
Recommended for:
  • Approvers approving and denying Position Control transactions.

What is Funding Entry / Position Funding about?

The Funding Entry or Position Funding module in UCPath is critical for assigning and maintaining funding for positions. Position funding directly impacts payroll accuracy, budget alignment, and financial reporting, making it an important component of UCPath operations.

The Position Funding training empowers Initiators and Approvers to effectively set up, update, and approve funding details for positions in UCPath. Through a hybrid learning approach, this course combines foundational knowledge with hands-on practice to ensure confidence in managing position funding transactions while maintaining compliance and meeting key payroll deadlines. Over time, as you become familiar with the system, you’ll begin to recognize patterns and think about how these transactions fit into the bigger picture.


Terminology

Funding in UCPath can also be referred to as a Full Accounting Unit (FAU) or a Chartstring.


SARA Roles to Request:

Once you have completed this training series, you can submit your Sara request with the respective Initiator and Approver roles. Review our Access webpage for more information about the SARA request process.

SARA request with the appropriate Initiator and Approver roles selected. Read the table below for explicit details.

Screenshot of a SARA request with the separate Initiator and Approver roles to select. See table below for a description and more details about what UCPath pages these roles provide access to.

UCPath Sara request: what to select based on your role type.
Business AreaSystem Function/ TransactionAccess LevelGains Access to the following UCPath PagesDescription
CA/GLFunding EntryInquiryFunding Entry, Funding Entry InquiryProvides view-only access to Inquiry pages, without row-level security, meaning you can search for records outside of the department/s you serve.
CA/GLFunding EntryInitiatorFunding Entry, Funding Entry Inquiry, Funding Reallocation LogsProvides access to Initiator and Inquiry pages.
CA/GLFunding EntryApprover1Funding Entry, Funding Entry Inquiry, Funding Reallocation LogsProvides access to approve Funding Entries, and access to Inquiry pages.
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Training Courses:

Step 1. Clipboard with uncompleted checkboxes. Pencil ready to cross off the list.

Technology Pre-Requisites

  1. Access to Global Protect VPN using the Library Access Full Tunnel gateway.

  2. Comfort with the following technology:
Step 2. Play button with a mouse hovering over it, signaling it is on demand.

Training Pre-Requisites

Completion of the Intro to UCPath online eLearning course.

  • This course provides an overview of UCPath, PeopleSoft, and key system modules for users performing transactions beyond self-service.
  • In this course, you will:
    • Understand UCPath’s key benefits and the role of the UCPath Center.
    • Learn key terms, acronyms, and system modules.
    • Navigate UCPath, including field types, data entry, and help resources.

Additional optional on demand courses for more information:

  • Commitment Accounting Overview: this course provides an overview of the UCPath Commitment Accounting module, its role at UC, key functions, and the importance of general ledger (GL) integration.
  • Funding Entry Inquiry: this course provides an overview of the customized funding process, its use at UC, and the components of funding data.
  • Budget Inquiry: this course provides an overview of budget functionality as well as practice viewing various budget and position pages.
Step 3. Laptop with a teacher talking. Speech bubble with 3 dots.

Knowledge eCourse (on-demand)

  • Content: Offers detailed instruction on the Position Funding module, including key concepts and terminology, how to use the funding entry inquiry page, and how to enter position funding transactions.