Position Funding

Funding Entry and Salary Cost Transfers

Funding Entry & Salary Cost Transfer Training Series

(Formerly known as Commitment Accounting Training Series)

Learn how to manage position funding and salary cost transfers accurately in UCPath.
Commitment Accounting ensures employee pay is funded correctly and any changes are reflected accurately in the General Ledger (GL). This training series helps initiators and approvers understand the processes, best practices, and downstream impacts of Funding Entry and Salary Cost Transfers (SCTs).

Role Eligibility

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Funding Entry/Position Funding - Training & Resources

What is Funding Entry / Position Funding about?

The Funding Entry or Position Funding module in UCPath is critical for assigning and maintaining funding for positions. Position funding directly impacts payroll accuracy, budget alignment, and financial reporting, making it an important component of UCPath operations.

The Position Funding training empowers Initiators and Approvers to effectively set up, update, and approve funding details for positions in UCPath. Through a hybrid learning approach, this course combines foundational knowledge with hands-on practice to ensure confidence...

What is the rounding system for FTE? Will the RA be able to enter distribution percentage down to several decimals?

FTE has six decimals. It looks like this: 1.000000

Position Lifecycle & Workflows

Understanding the Position Lifecycle in UCPath What is Position Management?

Position Management in UCPath is the oversight of positions from creation to inactivation, ensuring they remain aligned with funding, job codes, and employment structures. Position Management is part, but not all, of a position's lifecycle!

Position Management is completed in different modules in UCPath depending on their status: Vacant Position Management – Creating and updating positions before they are filled. UCPath Roles: Position Management Initiators & Approvers;...

How many distributions can I have?

There is no limit to the amount of many distributions that can be entered in the UCPath system. The limits in the current state are driven by PPS (Personnel Payroll System), which will not exist in the future state.

Can we create a position before funding is established?

Yes. Funding is not tied to a position. However, a position must be created in UCPath before you can apply funding to it.

Can the effective date be retroactive?

Yes, as long as the funding effective date is between the budget begin and end date. You can enter a change in funding with an effective date in the past (e.g. use yesterday’s date) as long as that is a valid date for the position.

How far forward/in the future can I enter the effective date?

The funding effective date should be between budget begin and end date. There is no stated limitation for how far in the future (as long as it’s during the period in which the position is active).

Does the system validate each field or the full chartstring?

The system performs individual chartfield validation, and it also validates the full chartstring.

Are there additional reasons why funding would default to the general fund, other than the expiration date of a current fund?

Yes. A chartstring may be valid at the time of entry in Position Funding, however, it may become invalid prior to Commitment Accounting Actuals/General Ledger batch processing. This instance would result in an edit error being flagged and a default chartstring would be used. The initiator will see any system-identified errors as they are working on the Position Funding Entry, or when there is an attempt to save and submit the transaction. However, if a Funding Entry is both successfully saved and approved but payroll still goes into suspense (departmental default...