Position Management

If you have a contingent worker “A” who supervises another contingent worker “B”, but contingent worker “B” does not need to submit a timesheet in CalTime, does contingent worker “A” still need to have a position number?

Position numbers are only assigned to contingent workers who need to sign off on the time of an employee they supervise. If a contingent worker "A" supervises another continent worker "B," there is no CalTime involved, so therefore no need for a position number. If a contingent worker "A" supervises an employee "B", who enters time into CalTime that then needs to be approved, the contingent worker "A" will need a position number.

When should the "N - I-9 integration not required" HR Worksite be used?

In the rare situation that a position number is needed for a contingent worker (CWR), and an I-9 is not required, the HR Worksite field in Position needs to be “N – I-9 integration not required”. The “N” worksite must be in place prior to hire, otherwise, an I-9 may improperly be triggered and emailed to the employee to complete. If the position has already been created with the incorrect HR Worksite field, a Position Update Form should be submitted via a case inquiry to the UCPath Center to request the worksite update in position because the HR Worksite cannot be updated via PayPath.

Top 3 Search Phrases and Keywords - June 2022

July 5, 2022
Top 3 Search Phrases: "Position Number" More information on position numbers can be found in the slide deck for the UCPath: Position Management/Position Control class. This can be found on the Training Page in the Position Management section. Simulations are also available on the...

CalPath Connect - June 2022

June 3, 2022
Light Green Header Image With Text Highlights from this Newsletter:

PayPath no longer displaying “read only” records during PayPath hold times for payroll processing

Workforce Administration and Commitment Accounting (GL) transactions must be approved within 7 days of being entered into the system or they will time out and...

CalPath Connect - May 2022

May 6, 2022
Light Green Header Image With Text Highlights from this Newsletter: Work-Study guidance including End of Year Reminders & Deadlines; Work-Study Direct Retro job aid updated A Final Pay Comments Template has been released, additional information is available on the new job aid and the...

PHCMWFAL301: Position Administrator*

Web-Based Training, 30 minutes

Required for Initiators and Approvers

This course reviews the tasks completed by Position Administrators using Position Management.

It provides hands-on practice on how to create new positions and update existing positions. The course explains the UCPath pages and roles responsible for Position Updates and describes the tasks completed by the Position Administrator using Position Management.

Take the training:...

PHCMWFAL300: Position Control

Classroom Training, 4 hours

Required for Initiators

Take this course if you will be initiating position control requests and inquiries on position data.

Register: PHCMWFAL300: Position Control