Access Role Types:
Discuss with your supervisor and/or unit what you need to be able to see and do within Payroll Requests within UCPath.
- Inquiry: Do you need to be able to look up overpayment, off-cycle, and final pay transactions?
- Initiator: Do you need to be able to submit overpayment, off-cycle, and final pay?
- Approver: Do you need to be able to approve a colleague's overpayment, off-cycle, and final pay transactions?
Training Requirements
Depending on the type of access you need, there may or may not be required training.
Inquiry: no required training.
Initiator: Additional Compensation & Payroll Request training is required.
Approver: Additional Compensation & Payroll Request training is recommended.
SARA Roles to Request
Once you have decided what access is needed for your job and you have completed any required or recommended training, you can submit your SARA request with the respective roles for Inquiry, Initiator, and/or Approver.
Review our Access webpage for more information about the SARA request process.
Screenshot of a SARA request with the separate the Inquiry, Initiator, and Approver roles to select. See table below for a description and more details about what UCPath pages these roles provide access to.
| Business Area | System Function/ Transaction | Access Level | Gains Access to the following UCPath Pages | Description |
|---|---|---|---|---|
| PY | Payroll | Inquiry | BU Academic Session Sched, General Deduction Entry Update, Manage Accruals > Approve, One-Time Payments > Approve, Payroll Requests > Approve, Upload One-Time Payment File > Approve, Upload Regular Time Entry File > Approve | Provides access to general payroll inquiry pages. |
| PY | PREPSHUP Staging Tables | Inquiry | Timesheet, Update PREPSHUP Modified Trans, Update PREPSHUP Staging1 Trans | Limited access role. Allows access to processing stage data for payroll transactions. |
| PY | PY Location Support | Inquiry | Create General Deductions, Deductions, Loan Repayment Information, Request Direct Deposit Review Garnishments, Review Paycheck, Special Accumulator, View Union Deductions | Limited to a centralized group of transactors because it provides access to sensitive employee data. |
| PY | Review Paycheck | Inquiry | Review Paycheck Summary | Recommended for transactors who need access to review employee paychecks. |
| PY | Payroll Request | Initiator | Payroll Requests | Provides access to Initiator pages for Payroll Requests. |
| PY | Payroll Request | Approver1 | Payroll Requests | Provides access to Approver pages for Payroll Requests. |