What is the Position Management Community of Practice?
A quarterly meeting series hosted by the Berkeley UCPath Operations Team to bring together subject matter experts and decentralized UCPath Position Management Transactors.
Who is this meeting for?
Anyone whose role intersects with UCPath Position Management, especially transactors who manage vacant and filled position data.
This meeting series is intended to bring together transactors who have the following UCPath Access Roles:
- Position Management / Position Control
- Position Administration
- PayPath
Learn more about the mission, objectives, and scope of our UCPath Community of Practice.
Position Management Definition
The oversight of position data from creation to inactivation, ensuring positions remain aligned with funding, job codes, and employment structures.
This includes Vacant and Filled Position Management through:
- Position Control
- Position Administration
- PayPath
Quarterly Meeting Schedule
Upcoming Meetings:
- March 2026
- June 2026
- September 2026
- October 2026
Past Meetings:
9/22/2025: Project Charter & Position Lifecycles Framework Introduction
Session Summary: We discussed the mission, objectives, scope, and stakeholders for this Community of Practice. We defined the Position Lifecycle framework and, in breakout rooms, discussed our role(s) with the Position Lifecycle as well as where communication handoffs within the lifecycle, between units, break down.
Session Materials:
10/29/2025: Position Lifecycle Workflow
Session Summary: During this session, we explored how clear communication and intentional collaboration keep Position Management workflows running smoothly across units. Participants shared tangible practices like using shared Smartsheets or Google Sheets for real-time updates, scheduling regular check-ins with partners, and manually verifying data in Service Hub when needed. Spotlight presentations from the School of Public Health and Student Affairs highlighted the power of streamlined structures, centralized oversight, and proactive coordination between HR, Finance, and departments.
Session Materials:
- 10/29/2025 Slide Deck
- 10/29/2025 Notes
- School of Public Health & ProS Workflow
- Student Affairs Workflow
Resources
Community Google Drive
In this folder you will find:
- Meeting recordings, slide decks, and notes
- Community-shared resources
Want to join the community?
Audience is intended for transactors with inquiry, initiator, or approver roles for Position Management/Control, Position Administration, and PayPath. But anyone whose role intersects with Position Management is welcome to sign up!
Have a topic or question to discuss?
Topics of Interest
Future meeting topics our Community of Practice is interested in discussing:
- Vacant Position Management Strategies & Best Practices
- Updating vs. Creating New Positions Best Practices
- Copying/Initializing from a Position Best Practices
- Overallocation & Multi-Head Count Issues
- Approval vs. Approvers – Who ‘Owns’ Position Management?
- Staff vs. Academic – Adding a Stipend
Last updated 10/29/2026