Did you Know: Pay and Compensation Frequency Fields

April 22, 2022
Did you know:When making changes to position or job, users should ensure the pay and compensation “frequency” fields are aligned to avoid negative downstream impacts
Pay frequency and compensation frequency are on the “Job Data” page in PayPath

Pay Frequency is used to calculate the overall compensation rate for pay.

Options include: 

  • H - Hourly
  • C - Contract
  • B - Biweekly
  • UC912 - UC9/12 AY
  • UC_10 - UC 1/10th Rate
  • UC_11 - UC 1/11th Rate
  • UC_12 - UC 1/12th Rate
  • UC_9M - UC 1/9th Rate
  • UC_FY - UC 12/12 Rate

Compensation Frequency is used to define the compensation rate code. 

Options include: 
  • UCHRLY (H- Hourly); UCHRLY aligns with "H" pay frequency
  • UCANNL (A- Annual); UCANNL aligns with all other pay frequencies

Displaying Job Data tab in PayPath. Boxes around Pay Components and Pay frequency sections.

Keep in Mind

The frequency fields on the “Compensation” tab in Job Data determine the pay schedule and how the overall compensation rate is calculated

When submitting position or job code updates, the frequency will default from the job code table

Users must review the “Frequency” and “Pay Components” to ensure they are correct

In the example below, a position and job change resulted in a frequency update to “M” while keeping an hourly rate code.  This resulted in the employee moving incorrectly to an “Exempt Monthly” pay frequency.

Displaying Compensation Tab, red boxes around compensation rate and frequency, as well as Pay Components section

Resources

  • Monthly employees: April benefit premiums will be deducted from the April1 paycheck
  • Biweekly employees: April premiums will be split over the first two biweekly paychecks in March

Employees on leave without pay who want to continue their UC benefits, will be enrolled in benefit billing so they can pay their premiums directly to UCPath

When the employee returns to work, UCPath will reconcile any premiums paid / due and their premiums will resume being deducted from their regular paychecks

Examples: 

Monthly

  • An employee who goes on leave March 2 would be enrolled in benefit billing in April to pay for their April premiums
  • An employee who goes on leave beginning March 29 will be enrolled in benefit billing in April to pay for their April premiums

Biweekly

  • An employee who goes on leave beginning March 2 will be enrolled in benefit billing in March to pay for the 2nd half of their April premium

    -  The first half of the April premiums would have been deducted from the 3/2/22 paycheck

  • An employee who goes on leave March 29 would be enrolled in benefit billing in April to pay for their May premiums

Additional Resources: 

·        Employees on leave without pay who want to continue their UC benefits, will be enrolled in benefit billing so they can pay their premiums directly to UCPath

·        When the employee returns to work, UCPath will reconcile any premiums paid / due and their premiums will resume being deducted from their regular paychecks

Examples:

Monthly:

·        An employee who goes on leave March 2 would be enrolled in benefit billing in April to pay for their April premiums

·        An employee who goes on leave beginning March 29 will be enrolled in benefit billing in April to pay for their April premiums

Biweekly:

·        An employee who goes on leave beginning March 2 will be enrolled in benefit billing in March to pay for the 2nd half of their April premiums

o   The first half of the April premiums would have been deducted from the 3/2/22 paycheck

·        An employee who goes on leave March 29 would be enrolled in benefit billing in April to pay for their May premiums

Resources:

·        Operational Alignment: Benefits Billing and Return From Leave

·        UCPath > Quicklinks > Benefits Resources > Benefits Deductions Calendar

·        Benefits Billing Processing Calendar

·        Benefits Billing De-Enrollment Calendar

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