Frequently Asked Questions - Special Work Location Scenarios

• Using multi-headcount positions in the UCPath System is strongly discouraged.
• Represented employees can't be in multi-headcount positions due to the reporting implications when sending data from UCPath to the unions.
• If the employee is unrepresented:
  • Cubicle and room/suite information can be differentiated in each employee's job data.
  • However, the Location information on the position (building & floor) has to be the same for all incumbents.
    • Otherwise, split into separate positions and update each accordingly.

If an employee is working remotely three or more days each week, select from the following location codes:

11893 - Telecommute / WFH 3+ Days

• In this situation, the employee works on campus a few days each week but works from home more often than they work on campus

100%Remote

• Employee works remotely 100% and is never expected to work or set foot on UC property

If the employee is working from home less than 50%, and therefore is on campus more than they work remotely,then select the location where they will be working on campus as their primary work location.

If they work in several places for the same job (i.e., Position Number), use the location code that corresponds to where they work most often. See below for additional guidance.

• Graduate student (GSI/GSR/GSE): Unless they work in a specific laboratory, use the location code representing the Department’s administrative office. If they work in a specific laboratory, use that location code.

• Lecturer: Unless they have an assigned office, use the location code representing the Department’s administrative office. If they have an assigned office, use that location code.

• Grounds/Facilities: If they don’t have a regular work location, use the location code representing where they work most often or where the employee clocks-in/checks-in. Otherwise, use the Department’s administrative office.