Frequently Asked Questions - General SCT Concepts & Resources

FAU is short for 'Full Accounting Unit' This refers to the chartstring

UCPath has confirmed that the Direct Retro tool will be retired in June 2025. Once retired, transactors will still be able to view processed transactions via the Review Retro Distribution page, but will no longer be able to redistribute earnings that require a Direct Retro. 

As a reminder, paychecks require use of the Direct Retro tool if: 

• The earnings are from October 2021 or earlier, or
• The earnings have previously been redistributed via a Direct Retro

The final date to approve direct retros is in discussion and will be communicated along with fiscal close dates.

Yes. There are three job aids for SCTs:

• Basic / Unrestricted

• Restricted

• Work Study

Multiple Components of Pay means that an employee's salary is comprised of different types of rows. In some cases this means multiple earn codes. In the context of a Salary Cost Transfer, this is talking about the under-the-cap (N-OTC) and over-the-cap (Y-OTC) rows.

Transactions involving federal funds that are either:

• Greater than 120 days after original earnings end date, or 

• Greater than 90 days after the award end date, 

are considered high risk. 

If a transaction is high risk, you will be required to complete a Questionnaire on the Salary Cost Transfer page. High risk transactions require a second level of approval through the Contracts & Grants office.

For more information explore the Salary Cost Transfers Controller webpage.

Salary Cost Transfers are processed by UCPath in batches, approximately three times a month. The schedule for batch processing can be found by searching ‘GL Processing Calendar’ on SharePoint.

Search results will be PDF calendars grouped by quarter year. 

Note: These dates are updated frequently, so we do not recommend downloading the calendars. You should search for the document each time to make sure you are getting the most up to date information. 

Note: There are additional steps from when the transactions are batch processed and when you will see the transactions reflected in CalAnswers. We recommend adding one week from the ‘Processed SCTs in RI’ date to determine when you might see the transaction in CalAnswers.

Earnings End Date is the end of the period in which the earnings were earned. 

Pay End Date is the end of the period in which the earnings were paid.

There shouldn't be. We have seen transactors select 500 rows at a time, without issue.