Lived Name

How do we handle the hiring process moving forward?

Each region should have reevaluated their hiring process and made changes to their data collection forms. If someone gives us a lived name at the time of hire, you can enter that information directly into the template. If they do not provide one, enter the Legal Name (and a process will run to copy that into the Lived Name fields.) The new employee can always log into UCPath and add a lived name at any time. It is crucial to protect a person’s legal name the same way we protect SSN (Social Security Number).

What if a manager sees a name on the manager dashboard they do not recognize?

Managers should contact their Region with any questions.

Will UCPath capture lived name for dependents?

No, lived name will not be captured for dependents.

Is there an approval required to change lived name?

No, there is no approval required to change lived name. Changes to your self-chosen name will be reflected in the system immediately.

Changing a legal name does require approval through UCPath.

If I change my legal name, will it also change my lived name?

No, a change in legal name will not change the lived name. Once a legal name is updated, the lived name cannot be changed until the legal name change is approved.

How many times can an employee change their lived name?

There is no limit to the number of times an employee can change their self-chosen name.

Why is it important to use a person’s lived name? Why might some individuals use lived names and not legal names?

For most people their legal name will match their lived name, but for some people their legal name is different than their lived name. It is important to use a person’s lived name because:

Using correct names and pronouns shows respect, acceptance, and honors individual agency.

Names hold meaning and value and are an essential part of our identity.

Names are a core part of how we are introduced and how others understand us.

For transgender and nonbinary...