Work Study: If the employee has work study, it is required that your SCT apply to full paychecks. The filter is designed to "fail" to filter, if applying that filter would allow you to select less than a full work study-eligible paycheck.
Restricted / Over-the-Cap: If the employee has a restricted chartstring and their salary is over-the-cap limit for that chartstring, there will be a pair of lines: N-OTC (the up-to-the-cap amount charged to the restricted chartstring) and Y-OTC (the overflow, or over-the-cap amount charged to an...
There are a couple of situations in which the system will auto-select specific lines.
Restricted / Over-the-Cap: If the employee has a restricted chartstring and their salary is over-the-cap limit for that chartstring, there will be a pair of lines: N-OTC (the up-to-the-cap amount charged to the restricted chartstring) and Y-OTC (the overflow, or over-the-cap amount charged to an unrestricted chartstring). If you select the N-OTC row, the system requires that the Y-OTC be included in the SCT.
The Salary Cost Transfer (SCT) and Benefits Costs Transfer (BCT) modules in UCPath are vital for correcting and reallocating payroll expenses. By ensuring payroll costs align with funding sources, the SCT and BCT processes support accurate financial reporting, compliance, and budget management across UC Berkeley.
Yes. The employee's paycheck would include the retroactive pay, an earn code separate from regular earnings would be associated with the retroactive pay. The earn code begins with '9' for retroactive items.
In a Salary Cost Transfer, you can search by Earns End Date or Pay End Date. In the example of retroactive pay, you will get different search results based on when the retro pay was earned versus when it was paid to the employee.
If hours were distributed to the wrong Chartstring (aka Full Accounting Unit / FAU), the department should initiate a Salary Cost Transfer transaction to move the expenses to the correct chartstring(s).
Best practice would be to check the Funding Entry for the position(s) to ensure it is corrected to avoid the same issue for future pay periods or any retro pay.
Yes. The ‘Re-Apply WS’ option will first unsplit the earnings in the transaction, crediting the award, and then, with the new award balance, attempt to re-split the earnings. If the award balance is positive after the award is credited, it will result in a split (W, D) or a partial split (P, S, Y). If the award balance is zero or negative after the award is credited, it will result in split refusal (X).
