The Salary Cost Transfer (SCT) and Benefits Costs Transfer (BCT) modules in UCPath are vital for correcting and reallocating payroll expenses. By ensuring payroll costs align with funding sources, the SCT and BCT processes support accurate financial reporting, compliance, and budget management across UC Berkeley.
Yes. The employee's paycheck would include the retroactive pay, an earn code separate from regular earnings would be associated with the retroactive pay. The earn code begins with '9' for retroactive items.
In a Salary Cost Transfer, you can search by Earns End Date or Pay End Date. In the example of retroactive pay, you will get different search results based on when the retro pay was earned versus when it was paid to the employee.
If hours were distributed to the wrong Chartstring (aka Full Accounting Unit / FAU), the department should initiate a Salary Cost Transfer transaction to move the expenses to the correct chartstring(s).
Best practice would be to check the Funding Entry for the position(s) to ensure it is corrected to avoid the same issue for future pay periods or any retro pay.
Split Earnings: If the earnings include any split (W, D) or partial split (P, S, Y), the transaction will be cancelled during batch processing. You should never use the ‘Leave As-Is’ option with split or partially split earnings.
Unsplit Earnings: If the earnings are not split (blank) or split refusal (X), then the ‘Leave As-Is’ option can be used and will not be cancelled during batch processing.
Yes. The ‘Re-Apply WS’ option will first unsplit the earnings in the transaction, crediting the award, and then, with the new award balance, attempt to re-split the earnings. If the award balance is positive after the award is credited, it will result in a split (W, D) or a partial split (P, S, Y). If the award balance is zero or negative after the award is credited, it will result in split refusal (X).
While the system will allow you to submit a Salary Cost Transfer using the ‘Apply WS’ option when the employee’s work study award balance is negative, the transaction will be cancelled during batch processing if the award balance is still negative at the time of batch processing.
