Salary Cost Transfer FAQs

An employee on capped funds received a salary increase, but their funding wasn’t updated in time. Now the distributed amount exceeds the fund cap and FTE. How should I redistribute the excess?

You'll need to redistribute the excess in a way that won't deflate/correct the overall percent of effort. To do that, you'll want to take the following steps in order:

• Add a new row from the N-OTC row
• Redistribute the excess effort from the N-OTC row to the new row
• Update the chartstring on the new row to an unrestricted chartstring
• Click 'Calculate Cap Rules'

Calculate Cap Rules moves the excess amount from the N-OTC and Y-OTC rows to the new row, while preserving the total effort.

I redistributed earnings to a new row using a different FAU than the original row. When I validate the transaction, I get the following error message: “Transfer of earnings to the same FAU is not allowed. (32001,1832)”. What should I do?

UCPath with rare exception, does not allow multiple rows that share the same Earn Code, Paycheck, Earnings End Date, and Pay End Date to have the same chartstring. Look at the other rows in the transaction to find the another row matching the above values, and redistribute to that row.

The overall Percent of Effort keeps changing in my restricted transaction. What should I do?

The calculation for Percent of Effort is different, depending on whether the FAU is restricted or unrestricted. As a result, when redistributing restricted to or from a restricted fund, you will need to redistribute (by earnings, percent of pay, or percent of effort) first, and then update the FAU.

I’m submitting a restricted Salary Cost Transfer, but I can’t edit or add a new row from a Y-OTC row. What should I do?

While the ‘Calculate Cap Rules’ button is active(yellow), the Y-OTC rows will be read only. To edit these rows, click the ‘Redistribute Eligible Earns’ button.

I’m submitting a restricted Salary Cost Transfer, but I can’t edit or add a new row from an N-OTC row. What should I do?

While the ‘Redistribute Eligible Earns’ button is active(yellow), the N-OTC rows will be read only. To edit these rows, click the ‘Redistribute Eligible Earns’ button.