Work Study Salary Cost Transfers
I need to redistribute work study eligible earnings to update the departmental chartstring. What should I do?
If the earnings have not been split (Work Study Indicator is 'X' or blank), you can use the 'Leave as Is' option to redistribute to the correct FAU. Important Note: If there is a split in the earnings, you cannot use 'Leave as Is', and must instead use 'Re-Apply WS'.
If the earnings have been split, use 'Re-Apply WS'. Redistribute both the D and the W amounts to the new/correct chartstring. When processed by UCPath, the system will use that new/corrected chartstring when generating the new D and W rows.
I’m submitting a Salary Cost Transfer for a work study student. When should I use the ‘Leave As-Is’ option?
The ‘Leave As-Is’ should only be used if all of the rows in the transaction have a WS Indicator of ‘X’ (split refusal), or no WS Indicator. You would use this option if you need to update or redistribute the department chartstring. If ANY of the rows in the transaction show a split (WS Indicator = D, W, P, S, Y) then you cannot use the ‘Leave As-Is’ option. Instead, you would want to use ‘Re-Apply WS’.
For a work study Salary Cost Transfers, where do we see the result of the work study option selected? For example, if Apply Work Study was selected, where would I see the split?
The result of a work study transaction is not displayed on the page in UCPath. The resulting split, unsplit or re-split only happens when the transaction is processed to the labor ledger.
The Work Study Award Balance shows the balance as of today and does not account for transactions that are still in progress. Once that in progress transaction is processed, how long until the balance is updated on the Salary Cost Transfer page?
The balance would be updated on the page the next time you went to that page, provided the transaction has not already been submitted.