Timing
If an employee is terminated retroactively and has already been paid for the pay period in which the employee is terminating, should a Final Pay Activity Guide be submitted?
Yes, a Final Pay Activity Guide can be submitted for the employee to pay out any accrual balances or submit any usage not previously submitted. The UCPath Final Pay team will manually calculate any payouts to ensure the employee is paid out accurately based on the employee's termination date. Locations are to follow the normal business processes to submit an overpayment for any earnings that were paid after the employee's termination date.
Can a Final Pay Activity Guide be submitted for a future term employee?
Yes. To produce/generate an employee’s final paycheck by their last day worked (Termination Date), the Final Pay transaction needs to be submitted and locally approved by 5pm, three business days prior.
Note: The UCPath Final Pay team will not produce a final paycheck prior to the employee’s termination date.
Since final pay will be issued within three business days after the final pay transaction is submitted, does this mean I can only enter transactions three days before they must be paid?
No. You can enter final pay transactions weeks in advance and UCPath will monitor the submissions to ensure they are not paid until the termination date.
What happens if there are other in-progress payroll transactions when a Final Pay transaction is submitted?
The UCPath Final Pay team will cancel any in-progress payroll transactions. The Final Pay transaction should include any/all outstanding pay due to the employee.
Note: If your Final Pay transaction conflicts with or fails to account for any in-progress payroll transactions, the Final Pay transaction will be cancelled as well.