Can an incumbent employee and the replacement (new hire) employee occupy the same Position number during a training overlap period [over-allocated position]?

While the UCPath system allows the overallocation of the position, we strongly recommend against it. 

Instead, you should have two separate positions ...

  • one for the outgoing and
  • one for the incoming incumbent


... to ensure there are no negative downstream consequences in UCPath or in other downstream/upstream systems, like CalTime and the UC Learning Center.

Overallocation Best Practice:

  • do not over-allocate positions whenever possible
  • do not over-allocate represented or supervisor positions

Overallocation Downstream Consequences: There are downstream consequences of over-allocating positions:

  • impacts CalTime, UC Learning Center, Achieve Together (e.g., downstream systems aren't designed to have one employee reporting to two or more supervisors)
  • impacts job data for all employees in the overallocated positions
  • potential GL issues might be observed with over-allocating a position

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