Final Pay Dashboard
Search & Eligibility
I need to process final pay for a retiring Senate Faculty employee, who will then be rehired as an Emeritus. Is there any special handling required for that final pay?
No. As the Emeritus position is WOS, it will not block you from finding their retirement row on the Final Pay Dashboard.
The Action and Action Reason show in the search results. Why do I need to select the termination type?
Currently, the termination type feature is designed to mirror the Payroll Request process where selecting the termination type is required. Autopopulation may be implemented in the future.
I’ve submitted a Manage Job transaction for one of the following reasons Death, Retirement, VSP, but I do not see it on the Final Pay Dashboard. Why?
The Final Pay Dashboard requires that all active jobs have a transaction submitted and approved before they will show on the Final Pay Dashboard. These transactions require UCPath Center approval. The employee will appear on the dashboard only after approval is complete.
I submitted a Final Pay transaction for an employee for one empl record, but when I search on the Final Pay Dashboard, they still show up. Why are they still showing?
The employee remains visible in case you need to submit another transaction. If syou tart a new transaction for this employee/empl record, you would get a pop-up message alerting you to the other transaction:
“This employee already has a Final Pay Activity Guide submitted. Please review the accrual payout and adjust accordingly to ensure the accrual payout hours are correct.”
You would also see a link on the Welcome page showing the previously submitted transaction(s).
Tip! To move them from your results, you can select the checkbox next to your search results and select ‘Mark Reviewed and Skipped.’
Does Final Pay need to be submitted for voluntary terminations for unrepresented employees?
Yes. Final Pay must be submitted for all employee populations, except auto-terminations.
Do active WOS and CWR records need to be terminated for an employee to show on the Final Pay Dashboard?
No. Only paying jobs must be terminated.
Auto-terminated employees are displaying in the Final Pay Dashboard search results, do I need to submit Final Pay for them?
No Auto-terminations are not included in this stage of the Final Pay Pilot.
I’ve submitted a Retirement or a termination for reason ‘Death’ via Smart HR Templates, and it waslocally approved, but I do not see it on the Final Pay Dashboard. Why?
Check to see if the employee had multiple active jobs when they retired or died.
Although a single Smart HR template is required for Retirement or for Termination with reason ‘Death’, the Final Pay Dashboard requires that all active paying jobs have either a termination or retirement record in Job Data, or a termination template submitted and locally approved. Your options are to either wait until the UCPath Center processes the other terminations (which could take a few days) or submit and locally approve a termination template for all active jobs.
I’m searching for a termination by the effective date of termination, but they aren’t showing in the search results. What’s going on?
The dashboard search uses the Termination Date, which is one day before the Effective Date of Termination.
For example, if the effective date is April 1, 2025, search for March 31, 2025.
Note: The Termination Date and Last Day Worked may not be the same.
Multiple Jobs
I’m a transactor for two locations, one that is in the Final Pay Pilot and one that is not?
Transactors who have access to both Berkeley and UCANR (Agricultural and Natural Resources) need to reach out to UCBUCPath@berkeley.edu so they can be manually added to an exception list to get access to the E078 Payroll Request: Final Pay option for ANR populations.
If an employee has multiple jobs, do all Activity Guides have to be submitted to issue a final paycheck?
Yes. UCPath will place transactions on hold until Final Pay is submitted for all terminating paying jobs.
What if the employee terminating has multiple jobs, and one or more active terminating jobs is at a location that is not in the Final Pay Pilot yet?
The non-pilot location must submit an E-078 Payroll Request. UCPath will use that information to calculate the correct payout.
Confidential/Involuntary Terminations
I am searching for an employee who will be involuntarily terminated via the Confidential / Involuntary Termination search page, and one of the search results shows them as inactive. What am I getting inactive Job Data records in the search results?
While the Confidential / Involuntary Termination search page primarily only shows results for active Job Data records, if the employee has multiple terminating positions, and at least one of those jobs is still active, all of those jobs, including any that have already been terminated, will show in the search results.
When should I use the Confidential / Involuntary Termination Link?
Use this link when:
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Final Pay must be processed before termination is entered in Job Data.
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The termination is confidential.
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The termination involves Retirement, Death, or VSP during payroll lockdown.
I’m looking for an employee who is being involuntarily terminated using the Confidential / Involuntary Termination link, but they aren’t showing in the search results. What do I do?
The Confidential / Involuntary Termination search page only shows active Job Data records. If the employee is already terminated, return to the main Final Pay Dashboard to search.