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The Salary Cost Transfer (SCT) and Benefits Costs Transfer (BCT) modules in UCPath are vital for correcting and reallocating payroll expenses. By ensuring payroll costs align with funding sources, the SCT and BCT processes support accurate financial reporting, compliance, and budget management across UC Berkeley.
Yes. The ‘Re-Apply WS’ option will first unsplit the earnings in the transaction, crediting the award, and then, with the new award balance, attempt to re-split the earnings. If the award balance is positive after the award is credited, it will result in a split (W, D) or a partial split (P, S, Y). If the award balance is zero or negative after the award is credited, it will result in split refusal (X).
Split Earnings: If the earnings include any split (W, D) or partial split (P, S, Y), the transaction will be cancelled during batch processing. You should never use the ‘Leave As-Is’ option with split or partially split earnings.
Unsplit Earnings: If the earnings are not split (blank) or split refusal (X), then the ‘Leave As-Is’ option can be used and will not be cancelled during batch processing.
While the system will allow you to submit a Salary Cost Transfer using the ‘Apply WS’ option when the employee’s work study award balance is negative, the transaction will be cancelled during batch processing if the award balance is still negative at the time of batch processing.
When Financial Aid reports updates to a work study award to UCPath, it is possible that the new award amount is less than the amount the employee has already used. In this case, the award balance will show as a negative value. In this case, you should submit Salary Cost Transfers using the Re-Apply WS option to get the award to a zero balance. The Financial Aid office can also use the ‘Remove WS’ option to unsplit the earnings to help get the award to a zero balance. Please consult with the FASO office for these transactions.
The justification questionnaire is required when any adjustment to a sponsored fund is entered. This applies both to increases and decreases in the earnings on that fund.
