Salary Cost Transfer

Funding Entry and Salary Cost Transfers

Funding Entry & Salary Cost Transfer Training Series

(Formerly known as Commitment Accounting Training Series)

Learn how to manage position funding and salary cost transfers accurately in UCPath.
Commitment Accounting ensures employee pay is funded correctly and any changes are reflected accurately in the General Ledger (GL). This training series helps initiators and approvers understand the processes, best practices, and downstream impacts of Funding Entry and Salary Cost Transfers (SCTs).

Role Eligibility

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How do I upload multiple attachments to the transaction?

Once you've uploaded one attachment, a [+] button will display to the right of that attachment. Click the [+] to add an additional attachment.

Are there Job Aids for the Salary Cost Transfer pages?

Yes. There are three job aids for SCTs:

Basic / Unrestricted

Restricted

Work Study

Is there a maximum number of records you can transact on before the system times out on you?

There shouldn't be. We have seen transactors select 500 rows at a time, without issue.

When will the Process Direct Retro page be retired?

UCPath has confirmed that the Direct Retro tool will be retired in June 2025. Once retired, transactors will still be able to view processed transactions via the Review Retro Distribution page, but will no longer be able to redistribute earnings that require a Direct Retro.

As a reminder, paychecks require use of the Direct Retro tool if:

The earnings are from October 2021 or earlier, or The earnings have previously been redistributed via a Direct Retro

The final date to approve direct...

What does "multiple components of pay" mean?

Multiple Components of Pay means that an employee's salary is comprised of different types of rows. In some cases this means multiple earn codes. In the context of a Salary Cost Transfer, this is talking about the under-the-cap (N-OTC) and over-the-cap (Y-OTC) rows.

What is the frequency by which Salary Cost Transfers will be processed?

Salary Cost Transfers are processed by UCPath in batches, approximately three times a month. The schedule for batch processing can be found by searching ‘GL Processing Calendar’ on SharePoint.

Search results will be PDF calendars grouped by quarter year.

Note: These dates are updated frequently, so we do not recommend downloading the calendars. You should search for the document each time to make sure you are getting the most up to...

What is an FAU?

FAU is short for 'Full Accounting Unit' This refers to the chartstring

What is a "high risk" salary cost transfer?

Transactions involving federal funds that are either:

Greater than 120 days after original earnings end date, or

Greater than 90 days after the award end date,

are considered high risk.

If a transaction is high risk, you will be required to complete a Questionnaire on the Salary Cost Transfer page. High risk transactions require a second level of approval through the Contracts & Grants office.

For more information explore the...

I’m submitting a Salary Cost Transfer for a work study student. When should I use the ‘Leave As-Is’ option?

The ‘Leave As-Is’ should only be used if all of the rows in the transaction have a WS Indicator of ‘X’ (split refusal), or no WS Indicator. You would use this option if you need to update or redistribute the department chartstring. If ANY of the rows in the transaction show a split (WS Indicator = D, W, P, S, Y) then you cannot use the ‘Leave As-Is’ option. Instead, you would want to use ‘Re-Apply WS’.