Salary Cost Transfer

What are the steps to redistributing earnings on a Salary Cost Transfer including restricted funds where the employee’s monthly salary is over the cap for that fund?

To avoid a discrepancy in the Percent of Effort, one should always redistributed earnings from/to a restricted fund using the following steps, in order:

Add a new row (as needed)

Redistribute the Percent of Effort from the original row to the new row.

Update the chartstring on the new row to the new chartstring.

Click ‘Calculate Cap Rules’

When would I want to save a Salary Cost Transfer with errors?

You would want to use Save without Validation if there were errors on the page, but you did not want to undo *everything* you've done in the transaction. One use case: Let's say you get an error that an FAU you are trying to redistribute to is invalid. If the issue is that the FAU is valid, but just hasn't been activated in BFS, you could save with the currently invalid FAU in your transaction, get the FAU activated in BFS, and then come back to complete the transaction.

Are we able to re-edit a transaction once it has been fully processed?

Yes. Once a transaction is fully processed in UCPath, you can submit an additional Salary Cost Transfer on those earnings.

Why would I want to use the ‘Save without Validation’ button on a Salary Cost Transfer?

You would want to use Save without Validation if there were errors on the page, but you did not want to undo *everything* you've done in the transaction. One use case: Let's say you get an error that an FAU you are trying to redistribute to is invalid. If the issue is that the FAU is valid, but just hasn't been activated in BFS, you could save with the currently invalid FAU in your transaction, get the FAU activated in BFS, and then come back to complete the transaction.

What is an FAU?

FAU is short for 'Full Accounting Unit' This refers to the chartstring

How are benefits redistributed?

Benefits are redistributed using the Benefits Cost Transfer pages. These pages have not been modified by this new SCT functionality.

Why can’t I select a row on the Process Salary Cost Transfer page to include in a transaction?

If the checkbox for a row is grayed out in the search results on the Process Salary Cost Transfer page, one of three things will be true:

The row is associated with a check from October 2021 or earlier (This would require a Direct Retro)

The row has previously been redistributed by a Direct Retro (This would require a Direct Retro)

The row is included in an active transaction. If this is the case, go to the ‘Other Details’ tab in the search results to find a link to that transaction...

I’m submitting a Salary Cost Transfer for a work study student. When should I use the ‘Leave As-Is’ option?

The ‘Leave As-Is’ should only be used if all of the rows in the transaction have a WS Indicator of ‘X’ (split refusal), or no WS Indicator. You would use this option if you need to update or redistribute the department chartstring. If ANY of the rows in the transaction show a split (WS Indicator = D, W, P, S, Y) then you cannot use the ‘Leave As-Is’ option. Instead, you would want to use ‘Re-Apply WS’.

What does "multiple components of pay" mean?

Multiple Components of Pay means that an employee's salary is comprised of different types of rows. In some cases this means multiple earn codes. In the context of a Salary Cost Transfer, this is talking about the under-the-cap (N-OTC) and over-the-cap (Y-OTC) rows.

Are there Job Aids for the Salary Cost Transfer pages?

Yes. There are three job aids for SCTs:

Basic / Unrestricted

Restricted

Work Study