Location Code

Are there reports we can run to see current employee location information?

CalAnswers:

A Position Location Report is available in Cal Answers which combines the complete set of Location table information and the Cubicle field.

It is available under Workforce Detail > Position Management.

Cognos:

A Cognos Report, “R-272 Employee Roster” shows Location Code and Location Description, but doesn't have the cubicle...

What about multi-headcount positions?

Using multi-headcount positions in the UCPath System is strongly discouraged.

Furthermore, represented employees can't be in multi-headcount positions due to the reporting implications when sending data from UCPath to the unions.

If the employee is unrepresented, cubicle and room/suite information can be differentiated in each employee's job data; however, the location information on the position (building & floor) has to be the same for all incumbents, otherwise, split into separate positions and update each accordingly.

What if people are working remotely?

If an employee is working remotely three or more days each week, select from the following location codes:

Telecommunite / WFH 3+ Days

In this situation, the employee works on campus a few days each week but works from home more often than they work on campus

100%Remote

Employee works remotely 100% and is never expected to work or set foot on UC property

If the employee is working from home less than 50%, and therefore is on campus more than they work remotely, then select the location where they will be working on campus as their primary...

Are there any limitations to update the "cubicle" field using a Mass PayPath file?

The “cubicle” field on the mass hire template allows 15 characters (similar to the other hire templates) but does not allow spaces, hyphens, or other special characters.

For more information on Mass PayPath files, please review the PayPath section on the Berkeley UCPath Training Page.

How to update Location Codes (add a new location code/ modify location code/update department default)?

Please use this form to request a new location code, modify a location code, or update a department's default location code.

Requesting a New Location Code

If you cannot find a...

What is the Department Default Location Code?

Each Department has a default Location Code associated with it. The default Location Code should correspond to the administrative or mailing address of the Department.

When a new Position is created, and the Department ID is entered, the Location Code will auto-populate with the Department's default Location Code.

This Code can be changed on the Position record to correspond to a code that more accurately reflects the location of the incumbent in that Position. This change can be entered on Position through Position Control, Paypath, or Mass Paypath. The cubicle field must be...

What if the employee's location changes frequently?

When an employee's location changes, a PayPath transaction needs to be entered to update their location in the system with the corrected location, suite, and cubicle as applicable.

What if an employee works from Multiple Locations?

If they work in several places for the same job (i.e., Position #) then use the location code that corresponds to where they work most often.

Graduate student (GSI/GSR/GSE): the departmental administrative office should be used as their work location unless they work in a specific lab. Lecturer: The departmental administrative office should be listed as their work location unless they have an office. Grounds/Facilities: If the employee doesn't have a specific location where they regularly work, use the location code where they work...

Do all employees have to have a Work Location?

The Location Code is a required field on all Positions in UCPath. Each position's department has a default location code (where their main office is located) but this can be overridden as needed so it reflects the position's true work location in UCPath.

What needs to be included in an employee's Work Location?

Location Code + Suite or Cubicle Field (if applicable) = Work Location
UCPath has additional fields to augment the Location Code data with more specific information that can include the room or suite number and cubicle—if applicable.

The University reports the work location of represented employees to unions based on a combination of the Location Code on their Position record, and the data entered in the Cubicle field on the Job record.

If the Location Code on the incumbent's Position is incorrect (Building/Address and/or Floor are wrong), the Position...