Planned Cognos Maintenance: April 25–27 UCPath Cognos Reporting will be unavailable from Fri, April 25 at 7:00pm to Sun, April 27 at 6:00am for a Cognos upgrade. Please plan accordingly.
The Campus Directory pulls information from the Name fields in UCPath, which includes your Lived First, Middle, and Last Name. Lived Name is the name you commonly use and may differ from your legal first, middle, or last name. If you do not commonly use your middle name in communications, you will need to update your lived name in UCPath to remove it from downstream systems.
If you have not added a lived name in UCPath, your Legal Name fields were...
Prior to the hiring process, set the expectation that their name, legal name, and documentation will need to be provided at the time of hire. Ensure you are referring to employees by their lived name at all times, and inform them that legal name is only required to ensure benefits and payroll information and employment verification are set up correctly.
If your role involves working with information or records that require you to request a legal name, it is important that this is done respectfully, discreetly, and with empathy.
Analyze if there are any other unique identifiers that you can use to confirm identity (employee/student ID number, street address, phone number, email etc.)
Confirm that you are authorized to ask an employee for their legal name and that it is necessary for the business operation you are facilitating.
The name fields will be labeled on the Smart HR Transaction page and all UCPath pages as:
Name = A person’s lived name
Legal Name = A person’s legal name
Note: If you are doing a concurrent hire, rehire, or transfer, the name fields display Lived Name. If you are processing a brand new hire, you can also enter an employee’s legal name at the time of hire, in addition to a lived name.
