Additional Pay transactions are used to pay an employee a regular flat dollar amount above their base compensation, on a recurring basis. For example, a $500 stipend paid once a month, or once a pay period.
If the student is owed additional hours that have not been paid to them, then this would not be the appropriate form to use and the hours should be submitted via the Off-Cycle/Final Pay form instead.
If the work-study student is owed additional pay for an action that is separate from their regular hours/salary...
Recurring additional pay is paid by pay period and will be processed on on-cycle payrolls only. For monthly employees, it would pay once a month.
For biweekly employees, additional pay can be defined for each payday in the month. For example, you could define additional pay to pay on the first biweekly pay cycle of the month, for the first and second biweekly pay cycle of the month, or for all three biweekly pay cycles in a month (for those months that have three biweekly paydays in a month).
When you open an Additional Pay form, current payroll requests for that employee that have been submitted will be shown to the right of the new submission.
Recurring additional pay is associated with the employee’s empl record, not their position.
There is an automatic process run by UCPath that ends additional pay once the empl record is inactive for 60 days. If an employee is rehired onto an empl record that previously had recurring additional pay within the 60-day window, the additional pay will persist on the new job.
You should go in via the Create Additional Pay, or the PayPath Actions pages to end the additional pay.
If an employee is paid using an incorrect chartstring, the payment can be transferred to the appropriate chartstring using a Salary Cost Transfer request.
Recurring additional pay is associated with the employee’s empl record, not their position. As a result, if an employee with recurring additional pay is transferred from one position to another, reusing that same empl record, the additional pay will persist.
You should go in via the Create Additional Pay, or the PayPath Actions pages to end the additional pay.
For example, are there permissions for seeing that payment information?
There are no specific notifications regarding payments being processed in UCPath. To check if a payment has been processed, review the specific employee's paycheck/payroll data.
