Additional Compensation

Training Options & Requirements | Additional Pay, One-Time Pay, & Payroll Requests

Find available training courses, eligibility requirements, and details on what’s required for UCPath access.

Can Additional Pay requests be rushed?

No. Additional Pay requests will be paid out using the employee’s regular on-cycle payroll. In order to “rush” a payment, it should be submitted as an off-cycle payroll request via the Self Service Transaction Link in order for the additional pay to be processed during UCOP’s next available payroll run.

How are retroactive payments handled (within Additional Pay requests)?

Additional Pay is entered as of an effective date. If a retroactive effective date is used any missed pay will be paid out on the next on-cycle payroll processing.

Note: You can only submit retroactive payments for earn codes that are eligible for retroactivity.

When should compensation for an employee’s out-of-scope work be entered as Additional Pay?

Additional Pay transactions are used to pay an employee a regular flat dollar amount above their base compensation, on a recurring basis. For example, an employee is temporarily taking on job duties within their current job, but outside the scope of their job description and receives a monthly $500 stipend.

If the out-of-scope work is associated with a separate hourly/annual pay rate (for example, a temporary out-of-class assignment), or for work in a different department than their regular job(s), this would be entered as a concurrent hire.

How will UCPath recognize a duplicate request, or will UCPath process both updates?

When you open an additional pay form, current additional pay entries for that employee that have been submitted will be shown to the right of the new submission, thus allowing the Initiator to check if a specific request has already been submitted. It is up to the Initiators to check current requests and previous paychecks to ensure that they are not submitting a duplicate request; the UCPath Center is not responsible for this action and will process both updates.

Is the Additional Pay amount request for a gross amount or a net amount? Could I choose between the two?

The amount submitted using the Additional Pay forms is the total/gross amount, not including any taxes and deductions that will be subtracted when payroll is processed.

There is no option to enter based on the net amount.

Does the Additional Pay form allow documents to be attached?

Yes. The Recurring Additional Pay form allows for document attachments.

An employee was recently rehired using an existing empl record, and now we’re seeing that they are continuing to receive additional pay associated with their former job. What’s going on?

Recurring additional pay is associated with the employee’s empl record, not their position. There is an automatic process run by UCPath that ends additional pay once the empl record is inactive for 60 days. If an employee is rehired onto an empl record that previously had recurring additional pay within the 60-day window, the additional pay will persist on the new job. You should go in via the Self-Service Transactions link for Additional Pay, or the PayPath Actions pages to end the additional pay.

How do you enter a By Agreement (BYA/BYN) employee that should receive the same flat dollar amount every pay period?

If the By Agreement employee receives the exact same amount every pay period, then you can submit an Additional Pay request via Self Service Transaction Links for that employee, entering the “Pay Period Amount” as the flat dollar amount that the employee should be receiving.

If the by agreement employee does not receive the same amount every pay period, then the request should be submitted as One-Time Pay via Self Service Transaction Links.

An employee recently transferred from another position, and now we’re seeing that they are continuing to receive additional pay associated with their former job. What’s going on?

Recurring additional pay is associated with the employee’s empl record, not their position. As a result, if an employee with recurring additional pay is transferred from one position to another, reusing that same empl record, the additional pay will persist.

You should go in via the Self-Service Transactions link for Additional Pay, or the PayPath Actions pages to end the additional pay.