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When should I get a formal classification review from the Compensation Team for staff positions?

You should request a formal classification review with Compensation for (staff positions):

All newly created positions prior to recruitment. Any reclassification requests where the job code changes. When the Employee Relations Code (ERC) needs updating in JDX. When filling a vacant position if its duties have shifted significantly since its last formal review (e.g., job duties have changed significantly enough to no longer align with the current payroll...

How do I determine the correct Employee Relations Code (ERC) for staff positions?

The correct Employee Relations Code (ERC) is determined by checking the JDX Job Builder system, which serves as the official "source of truth" for all staff positions

For new or reclassified roles, the Compensation department assigns the appropriate code during the formal classification review process based on the position's specific duties and HEERA definitions

If you suspect an existing code is inaccurate, such as when a position's supervisory duties change, you should consult your HR partner...

Is it possible to supervise 2 or more employees and not be designated a "Supervisor" Employee Relations Code (ERC)?

Yes. To be designated a "supervisor" Employee Relations Code (ERC), the employee must perform supervisory duties (e.g., hire, transfer, suspend, lay off, promote, assign, reward, discipline, etc.) and must supervise at least 2.0 FTE in total across all direct reports.

For example, if someone supervises three students, each with 0.15 FTE, the total FTE they supervise is 0.45 FTE, which is less than the 2.0 FTE threshold.

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What if I need to update Employee Relations Code (ERC) in UCPath on a specific Effective Date, but there is already an Effective Dated row in position data?

This often requires an inquiry to the UCPath Center to ensure the records are corrected on the proper effective date rather than simply adding a new row on a later date.

Learn more about Employee Relations Codes (ERC).

Where can a transactor update the Employee Relations Code (ERC) in UCPath?

Employee Relations Code (ERC) is a position data field, which can be updated in different parts of UCPath depending on whether that position is currently vacant or filled.

Vacant position: update using a Vacant Position Update - Position Control Request in the UC Position Data tab. Filled Position: update using PayPath actions in the Position Data Tab.

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What is the difference between a job code and an Employee Relations Code (ERC)?

Job Code: A six-digit identifier representing a specific payroll title (e.g., Financial Analyst 3) that includes the union status (represented or non-represented).

Employee Relations Code (ERC): A code that defines a position's legal status (such as supervisor, manager, or confidential) under the Higher Education Employee Relations Act (HEERA), which impacts whether that position can be included in a job code's bargaining unit.

While the job code may determine if the title is part of a union, and the amount of union dues to deduct, the ERC...

If an employee’s Employee Relations Code (ERC) excludes them from the union, are they ineligible for accretion?

Yes. If an employee has an Employee Relations Code (ERC) of "confidential," "supervisory," or "managerial," they will be ineligible for accretion to a union.

A - Manager, Not Confidential B - Manager, Confidential C - Supervisor, Not Confidential D - Supervisor, Confidential F - All Others, Confidential

Learn more on the Employee Relations Code (ERC) website.

How does an incorrect Employee Relations Code (ERC) impact overpayments, benefits, or retirement?

The Employee Relations Code (ERC) flows downstream in UCPath.

If the code is incorrect, it can prevent necessary union dues or retirement deductions from being taken, which can result in overpayments, where an employee must later pay back retroactive deductions.

While the job code may determine the amount of union dues to deduct, the ERC tells the system whether or not to actually perform the deduction. Both the job code and the ERC must be accurate for payroll to work correctly.

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Which Employee Relations Codes (ERC) exclude an employee from a bargaining unit?

Designations of "confidential," "supervisory," or "managerial" will exclude the position from a bargaining unit.

A - Manager, Not Confidential B - Manager, Confidential C - Supervisor, Not Confidential D - Supervisor, Confidential F - All Others, Confidential

Using the correct code is important because it directly impacts collective bargaining representation, employee rights, and management responsibilities.

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