Frequently Asked Questions - Managing Location Codes

Managing Location Codes

The Location Code in the active list needs to be updated - what do I do?

Please complete the UCPath Location Review - New Location Needed Google Form to request a new location code, modify a location code, or update a department's default location code.

What is the Department Default Location Code?

Default Location Code:

  • Each Department has a Default Location Code associated with it.
  • The default Location Code should correspond to the administrative or mailing address of the Department.
  • When a new Position is created, and the Department ID is entered, the Location Code will auto-populate with the Department's default Location Code.

Updating/Changing Location and/or Cubicle:

  • This code can be changed on the Position record to correspond to a code that more accurately reflects the location of the incumbent in that Position.
  • This change can be entered on Position through Position Control for vacant positions, and Paypath or Mass Paypath for filled positions.
  • The cubicle field must be entered in Job Data through the Smart HR Template or PayPath.

How do I add a new Location Code or update a Department's default Location code?

Requesting a New Location Code

  • If you cannot find a Location Code that corresponds to a Building/Address and Floor used by represented employees in your Department, please complete the UCPath Location Review - New Location Needed Google Form to request the creation of a new location code.
  • The Berkeley UCPath Ops Team will submit the request to UCPath Center and will notify the submitter once the new code is available for use on Positions.

Update a Department's Default Location Code

  • Department representatives should review their Departmental Default Location to ensure it's correct.
  • If the default location for your department needs to be changed,please complete the UCPath Location Review - New Location Needed Google Form to request the update.
  • The Berkeley UCPath Ops Team will submit changes to UCPath Center to update the Location Code associated with your department, then confirm with the submitter once the changes have been made in UCPath.

Do all employees have to have a Work Location?

The Location Code is a required field on all Positions in UCPath.

Each position's department has a default location code (where their main office is located) but this can be overridden as needed so it reflects the position's true work location in UCPath.