Work Location

How do I add a new Location Code or update a Department's default Location code?

Requesting a New Location Code

If you cannot find a Location Code that corresponds to a Building/Address and Floor used by represented employees in your Department, please complete the...

Are there any limitations to update the "cubicle" field using a Mass PayPath file?

The “cubicle” field on the mass hire template allows 15 characters (similar to the other hire templates) but does not allow spaces, hyphens, or other special characters.

For more information on Mass PayPath files, please review the PayPath section on the Berkeley UCPath Training Page.

What is the Department Default Location Code?

Default Location Code:

Each Department has a Default Location Code associated with it. The default Location Code should correspond to the administrative or mailing address of the Department. When a new Position is created, and the Department ID is entered, the Location Code will auto-populate with the Department's default Location Code.

Updating/Changing Location and/or Cubicle:

This code can be changed on the Position record to correspond to a code that more accurately reflects the location of the incumbent in that Position. This change can be...

The Location Code in the active list needs to be updated - what do I do?

Please complete the UCPath Location Review - New Location Needed Google Form to request a new location code, modify a location code, or update a department's default location code.

How do I update an employee's Location and Cubicle in UCPath?

For filled positions, this update can be made through a PayPath or Mass PayPath transaction.

To update a Location code, this is done on the Position Data tab. Reason: MCD - Update Mail/Location Code. To update the Cubicle, this is done on the Job Data tab. Action: DTA – Data Change Reason: CRS – Cubicle/Room/Suite Changes Use the following format: RM#### CB####, where “RM” indicates the Room and “CB” indicates the Cubicle. If, and only...

Where can I see a list of active Location Codes in UCPath?

The Berkeley UCPath Operations Team maintains a list of Active Location Codes.

What if an employee works from Multiple Locations?

If they work in several places for the same job (i.e., Position Number), use the location code that corresponds to where they work most often. See below for additional guidance.

Graduate student (GSI/GSR/GSE): Unless they work in a specific laboratory, use the location code representing the Department’s administrative office. If they work in a specific laboratory, use that location code.

Lecturer: Unless they have an assigned office, use the location code representing the Department’s...

Are there reports we can run to see current employee location information?

Yes.

CalAnswers:

A Position Location Report is available in Cal Answers, which includes Location code, Cubicle field, and Business Phone. It is available under Workforce Detail > Position Management.

Cognos:

A Cognos Report, “R-272 Employee Roster” shows Location Code and Location Description, Cubicle field, and Business Phone.

What about multi-headcount positions?

Using multi-headcount positions in the UCPath System is strongly discouraged. Represented employees can't be in multi-headcount positions due to the reporting implications when sending data from UCPath to the unions. If the employee is unrepresented: Cubicle and room/suite information can be differentiated in each employee's job data. However, the Location information on the position (building & floor) has to be the same for all incumbents. Otherwise, split into separate positions and update each accordingly.

What needs to be included in an employee's Work Location?

Work Location = Location Code (Position Data) + Suite or Cubicle Field (Job Data)

The University reports the work location of represented employees to unions based on a combination of the Location Code on their Position record, and the data entered in the Cubicle field on the Job record.