Payroll

I’ve submitted a Manage Job transaction for one of the following reasons Death, Retirement, VSP, but I do not see it on the Final Pay Dashboard. Why?

The Final Pay Dashboard requires that all active jobs have a transaction submitted and approved before they will show on the Final Pay Dashboard. These transactions require UCPath Center approval. The employee will appear on the dashboard only after approval is complete.

Do active WOS and CWR records need to be terminated for an employee to show on the Final Pay Dashboard?

No. Only paying jobs must be terminated.

Auto-terminated employees are displaying in the Final Pay Dashboard search results, do I need to submit Final Pay for them?

No Auto-terminations are not included in this stage of the Final Pay Pilot.

I’m searching for a termination by the effective date of termination, but they aren’t showing in the search results. What’s going on?

The dashboard search uses the Termination Date, which is one day before the Effective Date of Termination.

For example, if the effective date is April 1, 2025, search for March 31, 2025.

Note: The Termination Date and Last Day Worked may not be the same.

(Recurring) Additional Pay & One-Time Pay

What are Additional Pay & One-Time Pay about?

Additional Pay and One-Time Pay are both modules within the Payroll component in UCPath.

Additional Pay transactions are used to pay an employee a regular flat dollar amount above their base compensation, on a recurring basis. Additional Pay is also available in PayPath. One-Time Pay transactions are used to pay an employee an irregular flat dollar amount above their base compensation, on a one-time basis.

Payroll Requests

What are Payroll Requests about?

There are two types of Payroll Requests:

Off-Cycle: Off-Cycle Payroll Request transactions are used to request a paycheck outside of the usual on-cycle payroll processing windows. Off-Cycle requests are limited to specific reasons, such as damage pay, severance pay, and no pay submitted scenarios. Overpayment: Overpayment Payroll Request transactions are used to track overpayments identified by employees, locations, or the UCPath Center. They are part of the overpayment recovery process.

All of these transactions are...

If an active employee is no longer Vacation/PTO/Comp Time eligible and requires a payout, does the Location need to submit a Final Pay Activity Guide transaction?

No. The Location will submit this type of transaction through the E-078 Payroll Request Off-Cycle using the Accruals Payout Reason.

If an employee was in a position when they previously earned Comp Time (Regular, Holiday Pay, and/or Float) and then transitioned into an appointment that is not eligible for Comp Time, how will their balance(s) be managed upon termination?

The Final Pay Activity Guide is configured to payout any remaining balance(s) the employee has, even if the employee is not eligible for the payout at the time of termination.

Note: Locations have the ability to payout accrued comp time balances proactively when the employee transitions from an eligible to a non-eligible position using the E-078 Payroll Request Off-Cycle using the Accrual Payout Reason.

What if we need to submit an additional Final Pay Request to account for unpaid hours/days?

The current unprocessed Final Pay transaction should be cancelled and then resubmitted. Reach out to UCBUCPath@berkeley.edu so we can escalate the cancellation request.

Can Severance payments be submitted on the Final Pay Activity Guide?

Severances that do not require special handling can be submitted on the Final Pay Activity Guide. If special handling is required, submit an E-078 Payroll Request: Off-Cycle instead.