Payroll

If a Final Pay transaction is submitted via the Final Pay Activity Guide, will the employee’s Local Recurring General Deductions be taken from their final check?

Local Deductions will automatically populate on the Deductions step of the Activity Guide for their primary job if the employee is enrolled in a recurring Local Deduction.

Note: Even for the employee’s primary job, union dues will only show on the Welcome Page but not the Deductions tab or summary page; they will be handled by the UCPath Final Pay team during processing.

What if the comp time balances need to be adjusted prior to payout?

Use the correct earn code(s), dates, and hours in the Hours & Takes tab in the Activity Guide.

I see that an employee has union dues on the Welcome page, but they don’t show on the Deductions tab. Why not?

Union dues do not display on the Deductions tab, even for the primary job, and will be processed manually by the Final Pay processing team at the UCPath Center. No action is required.

When starting a Final Pay transaction, I encountered a pop-up message: “One or more Final Pay Activity Guide transactions exist for this employee ID...” What does this mean? What should I do?

Final Pay has already been submitted for that employee ID. Review prior submissions using the “Prior Final Pay Activity Guide Transaction” link before proceeding.

If the previously submitted transaction is for the same empl record, please note that the UCPath Final Pay team will cancel both transactions if they conflict with one another.

I’m looking for an employee who is being involuntarily terminated using the Confidential / Involuntary Termination link, but they aren’t showing in the search results. What do I do?

The Confidential / Involuntary Termination search page only shows active Job Data records. If the employee is already terminated, return to the main Final Pay Dashboard to search.

What if the employee terminating has multiple jobs, and one or more active terminating jobs is at a location that is not in the Final Pay Pilot yet?

The non-pilot location must submit an E-078 Payroll Request. UCPath will use that information to calculate the correct payout.

When should I use the Confidential / Involuntary Termination Link?

Use this link when:

Final Pay must be processed before termination is entered in Job Data.

The termination is confidential.

The termination involves Retirement, Death, or VSP during payroll lockdown.

I’m a transactor for two locations, one that is in the Final Pay Pilot and one that is not?

Transactors who have access to both Berkeley and UCANR (Agricultural and Natural Resources) need to reach out to UCBUCPath@berkeley.edu so they can be manually added to an exception list to get access to the E078 Payroll Request: Final Pay option for ANR populations.

If an employee has multiple jobs, do all Activity Guides have to be submitted to issue a final paycheck?

Yes. UCPath will place transactions on hold until Final Pay is submitted for all terminating paying jobs.

The Action and Action Reason show in the search results. Why do I need to select the termination type?

Currently, the termination type feature is designed to mirror the Payroll Request process where selecting the termination type is required. Autopopulation may be implemented in the future.