Cost Transfer

What is a "high risk" salary cost transfer?

Transactions involving federal funds that are either:

Greater than 120 days after original earnings end date, or

Greater than 90 days after the award end date,

are considered high risk.

If a transaction is high risk, you will be required to complete a Questionnaire on the Salary Cost Transfer page. High risk transactions require a second level of approval through the Contracts & Grants office.

For more information explore the...

I’m submitting a Salary Cost Transfer for a work study student. When should I use the ‘Leave As-Is’ option?

The ‘Leave As-Is’ should only be used if all of the rows in the transaction have a WS Indicator of ‘X’ (split refusal), or no WS Indicator. You would use this option if you need to update or redistribute the department chartstring. If ANY of the rows in the transaction show a split (WS Indicator = D, W, P, S, Y) then you cannot use the ‘Leave As-Is’ option. Instead, you would want to use ‘Re-Apply WS’.

For a work study Salary Cost Transfers, where do we see the result of the work study option selected? For example, if Apply Work Study was selected, where would I see the split?

The result of a work study transaction is not displayed on the page in UCPath. The resulting split, unsplit or re-split only happens when the transaction is processed to the labor ledger.

I need to redistribute work study eligible earnings to update the departmental chartstring. What should I do?

If the earnings have not been split (Work Study Indicator is 'X' or blank), you can use the 'Leave as Is' option to redistribute to the correct FAU. Important Note: If there is a split in the earnings, you cannot use 'Leave as Is', and must instead use 'Re-Apply WS'.

If the earnings have been split, use 'Re-Apply WS'. Redistribute both the D and the W amounts to the new/correct chartstring. When processed by UCPath, the system will use that new/corrected chartstring when generating the new D and W rows.

The Work Study Award Balance shows the balance as of today and does not account for transactions that are still in progress. Once that in progress transaction is processed, how long until the balance is updated on the Salary Cost Transfer page?

The balance would be updated on the page the next time you went to that page, provided the transaction has not already been submitted.

How are benefits redistributed?

Benefits are redistributed using the Benefits Cost Transfer pages. These pages have not been modified by this new SCT functionality.

If I redistribute earnings with a Salary Cost Transfer, will the assessments (CBR, GAEL, UCRPI, VLA) follow to the new FAU?

Yes, assessments will follow to the new chartstrings when earnings are redistributed. This happens during the SCT batch processing.

I redistributed earnings to a new row using a different FAU than the original row. When I validate the transaction, I get the following error message: “Transfer of earnings to the same FAU is not allowed. (32001,1832)”. What should I do?

UCPath with rare exception, does not allow multiple rows that share the same Earn Code, Paycheck, Earnings End Date, and Pay End Date to have the same chartstring. Look at the other rows in the transaction to find the another row matching the above values, and redistribute to that row.

I’m submitting a restricted Salary Cost Transfer, but I can’t edit or add a new row from an N-OTC row. What should I do?

While the ‘Redistribute Eligible Earns’ button is active(yellow), the N-OTC rows will be read only. To edit these rows, click the ‘Redistribute Eligible Earns’ button.

Is it possible for there to be multiple Salary Cost Transfers associated with the same paycheck?

Yes. Provided that each transaction includes different rows from the paycheck, it is possible for there to be multiple transactions for the same check.